Find a TenderPast planning notice
Published 11 Aug 2022, 15:07 BST

Official UK procurement notice

SCC DW Short Breaks (DPS) Lot 3 - Play & Leisure Complex Health Needs

Official notice

Authority: Surrey County Council (Local council)

Dynamic market8 lotsServicesRestricted procedure
Planned pipeline value£64,000total for 8 lots · pipeline notice, not a live tender · 1 value update
Tender notice expected 22 May 2023from the planned procurement notice
Lots 8see the lot list below
Notice summaryFrom the published notice

Surrey County Council has an established Dynamic Purchasing System (DPS) (Proactis RFX1000193) in place for delivering Short Breaks services for children and young people who have additional needs and disabilities. This DPS is always open for new organisations to apply against. Published lot titles: Play & Leisure all Additional Needs & Disabilities (AN&D); Play & Leisure Autism; Play & Leisure Complex Health Needs; Play & Leisure Visual Impairment (VI); Play & Leisure Complex Needs Support; Overnight Short Breaks; Family Breaks – for whole families of CYP with complex needs or multiple disabilities; Innovation Fund.

What is being bought8 lots · detail below

Published requirement description

Surrey County Council has an established Dynamic Purchasing System (DPS) (Proactis RFX1000193) in place for delivering Short Breaks services for children and young people who have additional needs and disabilities. This DPS is always open for new organisations to apply against.

This PIN notice is to specifically advise of the following;

  • To invite experienced and innovative providers that deliver Play and Leisure Complex Health Needs services to apply onto LOT 3 of the current DPS. Please note that if your organisation wants to be part of the Mini-Competition mentioned below the deadline for applications to get onto the DPS is the 22 March 2023 at 12 noon.

and

  • To inform potential providers that Surrey County Council will be running a specific Mini-Competition for Lot 3 at the beginning of April 2023. The Mini-Competition will be open to providers who are registered against Lot 3 only. Please make sure that if you want to apply for Lot 3 Mini – Competition you will select this on ‘Appendix 12 Lot selection and property details’. It’s important as mentioned above that if your organisation wants to be part of this Mini-Competition all applications for acceptance onto the DPS must be submitted before the deadline of 22nd March 2023.

Please note that irrespective of the opportunity above for Lot 3, new providers can apply to and join onto this DPS (Lots 1 to 8) at any time which can be accessed via the Council's Procurement system. This DPS runs until 31st March 2030.

CPV: Health and social work services

How this dynamic market works

From the published notice
Type
Dynamic market

Lots and requirements (8)Procurement structure

8 lots · no lot values published
Shared scope across 7 of 8 lots

Applies to lots 2, 3, 4, 5, 6, 7, 8.

High-quality Short Breaks services make a real difference to the lives of children and young people (CYP) with disabilities and their families in Surrey, enabling them to achieve the best possible outcomes. They provide CYP with positive, enriching experiences where they can make friends, increase their confidence and improve their emotional and physical health, whilst also providing parents and carers with a break from their caring responsibilities to support their own wellbeing and spend time with other family members. They also support positive outcomes for whole families.

In addition to this, The Council has a statutory duty to provide a range of Short Breaks to support CYP with additional needs and disabilities (A&ND), and their families, and to provide these services during the day and night, at weekends and during school holidays.

The Council is commissioning a range of Short Breaks services to support CYP and their families with a wide range of types and levels of need, under the following eight Lots:

Lot 1 – Play & Leisure all Additional Needs & Disabilities (AN&D)

Lot 2 – Play & Leisure Autism

Lot 3 – Play & Leisure Complex Health Needs

Lot 4 – Play & Leisure Visual Impairment (VI)

Lot 5 – Play & Leisure Complex Needs Support – for CYP with complex needs or multiple disabilities requiring 1:1 or 2:1 support in a setting

Lot 6 – Overnight Short Breaks

Lot 7 – Family Breaks – for whole families of CYP with complex needs or multiple disabilities

Lot 8 – Innovation Fund

Lot #1Play & Leisure all Additional Needs & Disabilities (AN&D)PlannedRenewal

Surrey County Council has an established Dynamic Purchasing System (DPS) for Short Breaks. The Council is commissioning a range of Short Breaks services to support CYP and their families with a wide range of types and levels of need.

In preparation for this opportunity, the Council encourage new providers to apply now for this DPS contract, available through the Council's Procurement system. This DPS runs until 31st March 2030. Additional information: Lot 3 of the Short Breaks DPS includes services specifically for children and young people with complex health needs who are unlikely to be able to access other Short Breaks Services. Because a relatively small number of CYP in Surrey have these needs, the volume of provision under this Lot is relatively small. Those CYP require extra support and care when using or accessing Services or activities. Some depend on a technological device to make sure they have the best level of health possible. They may need regular and complex care for substantial parts of the day and night (such as tube feeding, ventilation, catheterisation or suctioning) or they may need a clinical procedure to be carried out in an emergency (such as administering of a rescue medication for a seizure or for anaphylactic shock). Some children and young people with complex health needs also have other impairments or disabilities, such as severe learning disabilities, physical impairments or sensory impairments.

We envisage that services under this Lot 3 will accommodate children and young people from across the 0-18 age group, and can include, for example, recreational, social and play activities, outdoor activities, and other experiences. It is anticipated that children and young people accessing these services will need 1:1 or 2:1 support.

Please refer to the Service Specification in Proactis (RFX1000193) for more details.

Delivery: South East
Extensions: Possible 2x 24 months extensionsVariant bids: not allowed
Lot #2Play & Leisure AutismRenewal
Delivery: South East
Extensions: Possible 2x24 months extensionsVariant bids: not allowed
Lot #3Play & Leisure Complex Health NeedsRenewal
Delivery: South East
Extensions: Possible 2 x 24 months extensionsVariant bids: not allowed
Lot #4Play & Leisure Visual Impairment (VI)Renewal
Delivery: South East
Extensions: Possible 2x24 months extensionsVariant bids: not allowed
Lot #5Play & Leisure Complex Needs SupportRenewal
Delivery: South East
Extensions: Possible 2 x 24 months extensionsVariant bids: not allowed
Lot #6Overnight Short BreaksRenewal
Delivery: South East
Extensions: Possible 2 x 24 months extensionsVariant bids: not allowed
Lot #7Family Breaks – for whole families of CYP with complex needs or multiple disabilitiesRenewal
Delivery: South East
Extensions: Possible 2 x 24 months extensionsVariant bids: not allowed
Lot #8Innovation FundRenewal
Delivery: South East
Extensions: Possible 2 x 24 months extensionsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “SCC DW Short Breaks (DPS) Lot 3 - Play & Leisure Complex Health Needs” is a dynamic market: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Past planning notice
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Dynamic market
Who may use this agreement
Any qualifying supplier may apply while the market is open
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
11 Aug 2022, 15:07 BST
Last source update
22 Feb 2023, 13:59 GMT
Authority reference
RFX1000321
FTS notice number
2023/S 000-005305
Classification (CPV)
Health and social work services
Delivery area
South East (UKJ2)
Official registry OCID
ocds-h6vhtk-035b13 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Admission period ends
30 Sept 2022, 10:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

30 Sept 2022 → 22 May 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    30 Sept 2022, 10:00 BST
  2. Notice published
    22 Feb 2023, 13:59 GMT
  3. Tender notice expected
    22 May 2023, 00:00 BST

Notice history

2 events · 2 releases on Find a Tender · since 22 Feb 2023
  1. Published value published: £64,000
    22 Feb 2023, 13:59 GMT
  2. Status changed to planned
    22 Feb 2023, 13:59 GMT

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

Surrey County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Woodhatch Place, 11 Cockshot Hill, Reigate, South East, RH2 8EFContact name, email Published organisation website ↗

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.