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Published 17 Oct 2025, 12:21 BST

Official UK procurement notice

SECAmb-Vehicle Accident Repair ITT

Official notice

Authority: South East Coast Ambulance Service NHS Foundation Trust (Central government)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Repair & Maintenance (50) Delivery: South East (UKJ)
Published estimate£3,600,000≈ £1.8m / year · £4,320,000 inc. VAT
Submissions closed 4 Dec 2025awarded 11 Feb 2026
Award (standstill) to B P Rolls Limited +6 more7 awards
Contract term 2 yrsends 15 Jan 2028 · up to 15 Jan 2030 with extensions · starts 16 Jan 2026

What is being bought

Published requirement description

South East Coast Ambulance Service NHS Foundation Trust (SECAmb) is appointing Suppliers to provide bodywork & associated recovery and repair services for damaged vehicles leased to the Authority, the property of, or in the custody or control of the Authority. The repair service shall include all inspection, repairs, adjustment, restoration and re-placement of assemblies and components used to construct a complete vehicle.

It covers the Kent, Surrey and Sussex Regions.

The contract period will be for an initial 2 year period with 2 options to extend for 1 year (4 years total)

SECAmb is intending to appoint multiple providers to cover the geographic regions.

The contract value of £4,320,000 Inc VAT the maximum estimated combined value over the full four year period.

  • Not divided into lots: Please see tender documents for details of lots. The tender will cover the Kent, Surrey and Sussex Regions. SECAmb is intending to appoint multiple providers to cover the geographic regions.
  • The authority expects to re-tender this requirement around 5 Nov 2029, 23:59 GMT.

CPV: Body-repair services for vehicles · Car repair services · Repair and maintenance services of cars · Repair, maintenance and associated services of vehicles and related equipment · Truck repair services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEPublished value£3,600,000
Contract period: 16 Jan 2026 – 15 Jan 2028 (2 yrs) · up to 15 Jan 2030 with extensionsValue: £3,600,000 exc. VAT · £4,320,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: 2 options to extend for 12 months
50100000 Repair, maintenance and associated services of vehicles and related equipment50112000 Repair and maintenance services of cars50112100 Car repair services50112110 Body-repair services for vehicles50114100 Truck repair services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per PSQ and Tender documentation

  • Technical & professional ability

    As per Tender documentation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Quality (Inc 10% Social Value): 70%
  • Commercial / Cost: 30%
Published award criteria (2)
  • Quality (Inc 10% Social Value): Quality 60% and Social Value 10%
  • Commercial / Cost: Cost 30%
Conditions of participation2
  • Economic & financial standing

    As per PSQ and Tender documentation

  • Technical & professional ability

    As per Tender documentation

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 5 Nov 2029
First published
17 Oct 2025, 12:21 BST
Last source update
12 Feb 2026, 09:28 GMT
Award evaluation window
Submission end – 5 Jan 2026
Authority reference
C397398
FTS notice number
2025/S 000-070479
Latest notice
Contract award notice (UK6)
Classification (CPV)
Body-repair services for vehiclesCar repair servicesRepair and maintenance services of carsRepair, maintenance and associated services of vehicles and related equipmentTruck repair services
Delivery area
South East (UKJ)
Official registry OCID
ocds-h6vhtk-05cebd Find a Tender
Contract terms summary

30 days

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
Submission deadline
4 Dec 2025, 12:00 GMT
Clarification deadline
18 Nov 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

The Trust has adopted the electronic Tendering portal 'ATAMIS' ("e-Tendering Portal") for all of its tender activity, the System can be found at health-family.force.com/s/Welcome ↗.

Please login and search for project C397398 SECAmb-Vehicle Accident Repair ITT, to take part in this opportunity.

Timeline

17 Oct 2025 → 23 Feb 2026 · 11 dates
  1. Planning notice published375 days ago
    17 Oct 2025, 12:21 BST
  2. Market engagement369 days ago
    23 Oct 2025, 23:59 BST

    SECAmb will be inviting interested bidders to a Microsoft TEAMs meeting on the 23rd October 2025, 13:00 to 14:30. Here we will run through an overview of the requirements in advance to the launch of the tender

  3. Tender notice published358 days ago
    3 Nov 2025, 14:09 GMT
  4. Next notice expected357 days ago
    4 Nov 2025, 23:59 GMT
  5. Clarification questions by343 days ago
    18 Nov 2025, 12:00 GMT
  6. Submission deadline327 days ago
    4 Dec 2025, 12:00 GMT
  7. Award decision expected by295 days ago
    5 Jan 2026, 23:59 GMT
  8. Contract starts285 days ago
    16 Jan 2026
  9. Assessment summaries sent259 days ago
    11 Feb 2026
  10. Latest notice published258 days ago
    12 Feb 2026, 09:28 GMT
  11. Standstill ends246 days ago
    23 Feb 2026, 23:59 GMT

Notice history

9 events · 4 releases on Find a Tender · since 17 Oct 2025
  1. Preliminary market engagement notice published
    17 Oct 2025, 12:21 BST
    UK2
  2. Preliminary market engagement notice published
    17 Oct 2025, 12:31 BST
    UK2
  3. Tender notice published
    3 Nov 2025, 14:09 GMT
    UK4
  4. Status changed to active
    3 Nov 2025, 14:09 GMT
  5. Procurement method changed
    3 Nov 2025, 14:09 GMT
  6. Deadline published: 4 Dec 2025, 12:00 GMT
    3 Nov 2025, 14:09 GMT
  7. Contract award notice published
    12 Feb 2026, 09:28 GMT
    UK6
  8. Status changed to complete
    12 Feb 2026, 09:28 GMT
  9. Contract signature expected
    2 Mar 2026, 23:59 GMT
    scheduled
Published amendments (1)

Update to instructions - addition of tendering portal information

Routine re-releases (4)
  • 2025-10: 1 release · 17 Oct 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 7
Bids received 8
Awarded toValueDateStatus
B P Rolls LimitedVehicle Accident Repairs3 Mar 2026 – 2 Mar 2028 · up to 2 Mar 2030Extensions: 2 option extensions of 1 year—11 Feb 2026standstill to 23 Feb 2026Standstill
CG Bodyshop LtdVehicle Accident Repairs3 Mar 2026 – 2 Mar 2028 · up to 2 Mar 2030Extensions: 2 options to extend for 1 year—11 Feb 2026standstill to 23 Feb 2026Standstill
Colas LimitedVehicle Accident Repairs3 Mar 2026 – 2 Mar 2028 · up to 2 Mar 2030Extensions: 2 options to extend for 1 year—11 Feb 2026standstill to 23 Feb 2026Standstill
DEEPCUT GARAGE LIMITEDVehicle Accident Repairs3 Mar 2026 – 2 Mar 2028 · up to 2 Mar 2030Extensions: 2 options to extend 1 year—11 Feb 2026standstill to 23 Feb 2026Standstill
FASTECH SERVICES LIMITEDVehicle Accident Repairs3 Mar 2026 – 2 Mar 2028 · up to 2 Mar 2030Extensions: 2 options to extend 1 year—11 Feb 2026standstill to 23 Feb 2026Standstill
London Hire LimitedVehicle Accident Repair3 Mar 2026 – 2 Mar 2028 · up to 2 Mar 2030Extensions: 2 options to extend by 1 year—11 Feb 2026standstill to 23 Feb 2026Standstill
R AND J MOTORS LTDSMEVehicle Accident Repairs3 Mar 2026 – 2 Mar 2028 · up to 2 Mar 2030Extensions: 2 options to extend 1 year—11 Feb 2026standstill to 23 Feb 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
8final-stage tenders00—

Contracting authority & participating public bodies

South East Coast Ambulance Service NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PGNR-3396-MRLQ Nexus House, Gatwick Road, Crawley, South East, RH10 9BGContact name, email, phone

Bidders & participating suppliers

7 commercial parties on the notice
  • B P Rolls LimitedAwarded supplierGB-COH: 02282824 28 Hopkinson Way, West Portway Industrial Estate, Andover, Hampshire, South East, SP10 3LFContact email
  • CG Bodyshop LtdAwarded supplierGB-COH: 11679498 23 Bedhampton Road,, Havant, South East, PO9 3ESContact email
  • Colas LimitedAwarded supplierGB-COH: 02644726 Unit 6210 Bishops Court Birmingham Business Park, Solihull Parkway,, Birmingham, West Midlands, B37 7YBContact email
  • Deepcut Garage LtdAwarded supplierGB-COH: 00715674 85 -93 Deepcut Bridge Rd Deepcut, Surrey, South East, GU166QPContact email
  • FASTECH SERVICES LIMITEDAwarded supplierGB-PPON: PLJM-7925-PQHJ Harriott Drive, Heathcote Industrial Estate, Warwick, West Midlands, CV34 6TJContact email
  • LONDON HIRE LIMITEDAwarded supplierGB-COH: 01773149 185 Manor Road,, Erith, London, DA8 2ADContact email
  • R AND J MOTORS LTDAwarded supplierGB-COH: 03875843 7 - 8 Britannia Business Park, Comet Way, Southend On Sea, Essex, East of England, SS2 6GEContact email

Official documents & specifications (10)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
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