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Published 25 Apr 2024, 12:05 BST

Official UK procurement notice

South Cambridgeshire District Council - Income Management System

Official notice

Authority: South Cambridgeshire District Council (Local council)·Consortium: 3 public authorities

ServicesOpen procedure
Sectors: IT Services & Software (72) Delivery: East of England (UKH12)
Published estimate£22,000,000exc. VAT
Submissions closed 8 Jul 2024

What is being bought

Published requirement description

Income management system as set out in the original notice.

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · no lot value published
Lot #1South Cambridgeshire District Council (SCDC) is leading on a joint procurement…Renewal

South Cambridgeshire District Council (SCDC) is leading on a joint procurement exercise for a new Income Management System with Cambridge City Council (CCC) and Huntingdonshire District Council (HDC).

The procurement scope includes the following elements to provide a new Income Management System:

Core Services – this includes managing all the income services from across all 3 Council’s such as card payments, web services payments, integrated telephone payments (with our telephony provider – Content Guru) and integration with other systems within our authorities that are handling payment transactions (our main finance systems).

This contract is for an initial 5-year term with the option to extend every 2-years for a further 21-years at the discretion of the Buyer and Cluster Members. For more information please see: procontract.due-north.com/Advert ↗

The Councils will be undertaking a Find a Tender Service (FTS) open procedure compliant with the Public Contracts Regulations 2015. The estimated contract value for FTS is in the range of £13M to £22M over the entire contract term. Please note these figures are to comply with the 2015 Regulations and is not a guarantee of income for a supplier if a contract were to be awarded as a result of this procurement.

Delivery: East of England
Extensions: This contract is for an initial 5-year term with the option to extend every 2-years for a further 21-years at the discretion of the Buyer and Cluster Members. · This contract is for an initial 5-year term with the option to extend every 2-years for a further 21-years at the discretion of the Buyer and Cluster Members.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0023 Concession Contracts Regulations 2016 (Directive 2014/23/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
25 Apr 2024, 12:05 BST
Last source update
28 May 2024, 10:06 BST
Award evaluation window
28 May 2024 – …
Authority reference
DN720414
FTS notice number
2024/S 000-016576
Classification (CPV)
IT services: consulting, software development, Internet and support
Delivery area
East of England (UKH12)
Official registry OCID
ocds-h6vhtk-045513 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
8 Jul 2024, 13:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
28 May 2024, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

28 May 2024 → 8 Jul 2024 · 3 dates
  1. Notice published
    28 May 2024, 10:06 BST
  2. Bids opened
    28 May 2024, 14:00 BST
  3. Submission deadline
    8 Jul 2024, 13:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Deadline moved to 8 Jul 2024, 13:00 BST
    28 May 2024, 10:06 BST
    +41 days · was 28 May 2024, 13:00 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineIV2.2 · IV.2.228 May 20248 Jul 2024+41 d

1 amendment published without a description.

Contracting authority & participating public bodies

3 public bodies on the notice

South Cambridgeshire District Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services South Cambridgeshire Hall, Cambourne Business Park, Cambourne, East of England, CB23 6EAContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria