South Gloucestershire Primary Schools catering cluster 1 ~ Catering tender

Official notice

Authority: South Gloucestershire Primary Schools catering cluster 1 (Education)·Consortium: 13 public authorities

11 lotsServicesRestricted procedureAccelerated

Sectors: Hotel, restaurant and retail trade services (55) Delivery: South West (UKK12)

Published estimate£3,286,164total for 11 lots

Submissions closed 10 Mar 2023

Lots 11see the lot list below

Contract term 5 yrsends 31 Jul 2028 · starts 1 Aug 2023

What is being bought11 lots · detail below

Published requirement description

CPV: School catering services

Lots and requirements (11)Procurement structure

11 lots · all with a published value (£3,286,164 together)

Lot #1Holy Family Catholic Primary School 5 yrsPublished value£322,392

The contract/s cover the scope for the provision of all catering services within the schools, which also includes free issue requirements.

Contract value for the cluster of schools is circa £657.3K per annum.

The tender will be managed on a group basis; however, each school will have their own individual operational budget and contract and will appoint the Supplier that they would like for their school. Suppliers are required to submit a proposal for every school in the cluster and to provide a consolidated view of their overall bid submission. Please see the contract notice for the links to access the SQs for the separate lots. As the contract will not necessarily be awarded on a group basis, Suppliers will have the option to show any additional financial benefits on a separate upload, if more than one school were to be awarded to that Supplier.

With regard to the labour establishments across the Cluster, there are a number of staff that are currently in the Local Government Pension Scheme, and staff that can join if they so wish. The successful Supplier/s will have to apply for Admitted Body Status and pay all setup associated costs. After the ten-day standstill period, Suppliers MUST contact the pensions authority so that the ABS agreement can proceed. Current pension contribution rates and TUPE information provided are to be used within the Supplier’s submission of labour costs.

NB: Please note that the successful contractor will pay a proportion of the procurement consultancy fee on award of each contract, which will be to the value of £1,750.00 plus VAT per school.

This fee will be invoiced immediately after the 10-day standstill period. To ensure transparency, you will clearly show within your management fee a breakdown of this fee, over the initial three-year length of the contract. The total fee will be paid by the successful contractor/s, in full to Litmus, by no later than Friday 30 June 2023.

Additional schools may join this tender, and you will be notified if this is the case.

The contract/s will be awarded for three years with a possible extension of two years by mutual consent and on the same terms and conditions as the original contract/s.

Please note all the schools will be visited over three days on 24,25,26 April 2023 as follows:

•24 April 2023 ~ Almondsbury, St Chad’s Patchway, Holy Family Catholic, and St Augustine of Canterbury Primary Schools.

•25 April 2023 ~ Olveston, Oldbury on Severn, St Paul’s Catholic, and Elm Park Primary Schools.

•26 April 2023 ~ St Peter’s, Our Lady of Lourdes, and Redfield Edge Primary Schools.

Suppliers are to arrive at the relevant school’s reception 10 minutes prior to mid-morning break. Suppliers will leave site after mid-morning break and return 10 minutes prior to lunch service.

Please note that no further unit site visits will be held after these dates.

Suppliers’ site visit attendees and DBS numbers must be notified to Neil Cook NeilCook@litmuspartnership.co.uk for all site visit dates by 12:00 20April 2023.

Visitors who have not had their DBS provided in advance may be denied entry to Schools.

Suppliers’ sales and operations teams should be made fully aware of this requirement for them to have time to plan resources for these visits to be undertaken, they should have their current DBS certificates with them.

The contract/s are offered on a ‘guaranteed performance’ basis. UiFSM & FSM meals shall be at margin and are charged on consumption. Hospitality and free issues are also recharged on consumption at “net” food cost only.

It is appreciated that a level of investment may be identified as a requirement of your bid, and therefore bidders are encouraged to provide detailed information of any equipment felt necessary. Bidders must provide the equipment make, model and cost and a justification of how this equipment will assist in fulfilling the proposal and potential of the service.

See SQ document for further details. Additional information: LOT 1 litmustms.co.uk/respond/4VXS7W9F26 ↗