Official UK procurement notice
Southampton District Christmas Lights
Authority: Southampton City Council (Local council)
What is being bought
Published requirement descriptionThe purpose of this procurement is to appoint a single Service Provider to deliver Christmas lights across Southampton's district centres. The contract covers the design, supply, installation, operation, maintenance, removal and storage of Christmas lights, together with all associated services required to deliver a safe, reliable and visually appropriate festive lighting scheme.
Full information can be found within the tender documentation.
- The authority expects to re-tender this requirement around 1 Mar 2027, 23:59 GMT.
CPV: Christmas tree lights · Exterior lights · Lighting systems
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£300,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (1)
- Quality
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Mar 2027
- First published
- 5 Feb 2026, 16:10 GMT
- Last source update
- 5 May 2026, 09:31 BST
- Award evaluation window
- Submission end – 29 Jun 2026
- Authority reference
REQ/1000502- FTS notice number
2026/S 000-040816- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06495eFind a Tender
How it was run
Official notice- Submission deadline
- 4 Jun 2026, 12:00 BST
- Clarification deadline
- 28 May 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
5 Feb 2026 → 1 Aug 2026 · 7 dates- Planning notice published264 days ago5 Feb 2026, 16:10 GMT
- Market engagement256 days ago13 Feb 2026, 23:59 GMT
Southampton City Council "The Council" or "SCC" is seeking a contractor for the supply, design, installation, maintenance/repairs and removal or Christmas lighting displays during the festive period across seven (7) districts across the city.
The contract is to run for an initial 3 years, with the potential to run for a maximum of 5 total years with 2x 12 month extension options.
As part of the tender requirements, SCC requires all bidding organisations (and any proposed sub-contractor) operating within the highway electrical sector to be registered to the Highway Electrical Registration Scheme (HERS), or equivalent, as the scheme works to ensure that all organisations operating within the sector are fully compliant with NHSS8.
The budget is fixed at a maximum of £60,000 per annum and the price evaluation will be evaluated against this fixed annual figure.
The tender is expected to be weighted at:
- Quality: 60%
- Price: 40%
With the following Method Statement Questions (MSQ)
- Maintenance, Inspections & Call-outs - 15%
- Design Approach & Visual Quality - 15%
- Energy Efficiency & Electricity Management - 10%
- Technical & Safety Approach - 10%
- Delivery & Programme - 5%
- Social Value Offering & Delivery - 5%
Note: These weightings and MSQs are open to being changed at the Council's discretion, at any time, in the lead up to tender publication.
Information on how to register to our e-tendering portal, Proactis, can be found at the following link
www.southampton.gov.uk/business-licensing/s… ↗
Please contact jack.martin@southampton.gov.uk for any queries you may have regarding this upcoming tender
- Tender notice published175 days ago5 May 2026, 09:31 BST
- Clarification questions by152 days ago28 May 2026, 12:00 BST
- Submission deadline145 days ago4 Jun 2026, 12:00 BST
- Award decision expected by120 days ago29 Jun 2026, 23:59 BST
- Contract starts88 days ago1 Aug 2026, 00:00 BST
Notice history
5 events · 2 releases on Find a Tender · since 5 Feb 2026- Preliminary market engagement notice published5 Feb 2026, 16:10 GMTUK2
- Tender notice published5 May 2026, 09:31 BSTUK4
- Status changed to active5 May 2026, 09:31 BST
- Procurement method changed5 May 2026, 09:31 BST
- Deadline published: 4 Jun 2026, 12:00 BST5 May 2026, 09:31 BST
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender