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Published 11 Jun 2021, 14:35 BST

Official UK procurement notice

Sports Equipment Inspection, Repairs & Maintenance

Official notice

Authority: Aberdeenshire Council (Local council)·Consortium: 2 public authorities

4 lotsServicesOpen procedure
Sectors: Repair & Maintenance (50) Delivery: Scotland (UKM50)
Published estimate£230,000total for 4 lots
Submissions closed 12 Jul 2021awarded 25 Aug 2021
Awarded to SportsafeUK

What is being bought4 lots · detail below

Published requirement description

For the provision of Inspection, Repairs and Maintenance Services for Sports Equipment in schools and identified leisure facilities

CPV: Fitness equipments · Repair and maintenance services · Sports goods and equipment · Wall climbing equipment

Lots and requirements (4)Procurement structure

4 lots · no lot values published · same evaluation weights on every lot
Lot #1Fitness Equipment Within Secondary SchoolsRenewal

For the Inspection, Repair and maintenance of Fitness Equipment within Secondary Schools in Aberdeen City and Aberdeenshire Regions including, but not limited to Multi-station machines, single station weight machines, wall mounted weight machines, loose weights, weight racks and spin bikes.

Delivery: Scotland
Extensions: The Council shall have the sole option of extending the contract for a further period of 12 months after the expiry of the term.Variant bids: not allowed
37440000 Fitness equipments
Lot #2Sports Equipment Within All Schools and Identified Recreational FacilitiesRenewal

The provision of Inspection, Repairs and Maintenance services to all schools and identified recreational facilities in the Aberdeen City and Aberdeenshire Regions, including but not limited to Fixed Appartus, Portable equipment such as vaulting horses, movement tables, Bar boxes, Storming stands, High Jump stands, Trampolines and Mini-tramps. Full details contained within Appendix 1 - statement of requirements

Delivery: Scotland
Extensions: The Council shall have the sole option of extending the contract for a further period of 12 months after the expiry of the term.Variant bids: not allowed
37400000 Sports goods and equipment
Lot #3Climbing WallRenewal

For the Inspection, Repairs and maintenance of Climbing Walls within Aberdeen City and Aberdeenshire Council schools and identified recreational facilities

Delivery: Scotland
Extensions: The Council shall have the sole option of extending the contract for a further period of 12 months after the expiry of the term.Variant bids: not allowed
37535291 Wall climbing equipment
Lot #4Package to Incorporate Lots 1-3 (Option)AwardedRenewal

Optional lot where a package bid is provided for the combined services of Lots 1-3.

Lot 4 will only be awarded where the package bid offers the most economically advantageous bid from the point of view of the Council.

Delivery: Scotland
Extensions: The Council shall have the sole option of extending the contract for a further period of 12 months after expiry of the term.Variant bids: not allowed
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
Conditions of participation1
  • Suitability

    The relevant requirements are laid out in the Invitation to Tender Document and SPD (Scotland) Document

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
11 Jun 2021, 14:35 BST
Last source update
3 Sept 2021, 12:45 BST
Award evaluation window
12 Jul 2021 – …
Authority reference
000-HHNT4964
FTS notice number
2021/S 000-021869
Classification (CPV)
Fitness equipmentsRepair and maintenance servicesSports goods and equipmentWall climbing equipment
Delivery area
Scotland (UKM50)
Official registry OCID
ocds-h6vhtk-02bb17 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:666052)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
12 Jul 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
12 Jul 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

12 Jul 2021 → 3 Sept 2021 · 3 dates
  1. Submission deadline
    12 Jul 2021, 12:00 BST
  2. Bids opened
    12 Jul 2021, 12:00 BST
  3. Notice published
    3 Sept 2021, 12:45 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    3 Sept 2021, 12:45 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £92,4901 contract exc. VAT
Bids received 1
Contracts signed 1latest 25 Aug 2021
Awarded toValueDateStatus
Lot 4 · Package to Incorporate Lots 1-3 (Option)1 award
SportsafeUK£92,490 †—Awarded

Contracts

  • Package to Incorporate Lots 1-3 (Option) · SportsafeUK

    Signed
    25 Aug 2021
    Value
    £92,490
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
4 · Package to Incorporate Lots 1-3 (Option)1bids · 1 electronic0——

Contracting authority & participating public bodies

2 public bodies on the notice

Aberdeenshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Woodhill House, Westburn Road, Aberdeen, Scotland, AB16 5GBContact email, phone Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • Aberdeen Sherriff CourtReview body Aberdeen

Bidders & participating suppliers

1 commercial party on the notice
  • SportsafeUKAwarded supplier 2, Moorside,Eastgates,Colchester,Essex,CO1 2TJ, Colchester, East of England, CO1 2TJContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria