Official UK procurement notice
Statistical Process Control (SPC) Data Management Software System
Authority: NHS Blood and Transplant (Central government)
What is being bought
Published requirement descriptionNHS Blood and Transplant (NHSBT) are seeking a provider for the provision of a Statistical Process Control (SPC) Data Management Software System. The Statistical Process Control (SPC) Data Management Software System will be used for the recording, statistical analysis, interpretation, and reporting of NHSBT data. NHSBT operations are based at a number of locations and the System software and its functionality must be compatible with NHSBT IT services. The SPC Data Management Software System must support data entry and reporting to allow both single datum and combined data analysis and review. The System must provide functionality to ensure data integrity and audit trail. The minimum system functionality will include the ability to build data sets by secure manual data entry to the system. NHSBT objective is to automate data handling wherever possible with system expected to have functionality to analyse datasets generated by data transfer to and from other NHSBT IT systems. The SPC Data Management Software System must be a substantially 'Off the Shelf' solution with user configuration to allow NHSBT data management. The Supplier and System will be validated against the specification criteria prior to the software being accepted for use by NHSBT.
- The authority expects to re-tender this requirement around 31 Mar 2032, 23:59 BST.
- How the procedure runs: This Procurement is being run under a multi-stage Competitive Flexible procedure pursuant to section 20(2)(b) of the Procurement Act 2023 to establish a single supplier contract. It is the intention of the Authority to follow a two-stage process under this procedure as follows. However, the Authority retains the right to amend the stages if required throughout the process. This includes amending the number of stages or re-running any stage of the process. Tender Stage 1 (Conditions of Participation Stage): • Publish tender notice to invite suppliers to participate • Receive requests to participate • Assess requests to participate and shortlist suppliers to Top 5 • Notify suppliers and invite successful suppliers to tender stage Tender Stage 2 (Invitation to Tender (ITT) Stage) • Issue ITT • Receive tenders • Assess tenders • Supplier Presentations (Optional & Unscored) Award Stage: • Notify suppliers and issue assessment summaries • Publish contract award notice and commence standstill • Award contract Further information can be found in the tender documents.
CPV: IT software package · Statistical software package
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£300,000
- Economic & financial standing
See tender documents
- Technical & professional ability
See tender documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Price
- Quality
- Social Value
- Economic & financial standing
See tender documents
- Technical & professional ability
See tender documents
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 31 Mar 2032
- First published
- 11 Apr 2025, 14:41 BST
- Last source update
- 3 Jul 2025, 14:36 BST
- Award evaluation window
- Submission end – 1 Dec 2025
- Authority reference
C353618- FTS notice number
2025/S 000-037154- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0501b0Find a Tender- Contract terms summary
30 days
- How it runs
This Procurement is being run under a multi-stage Competitive Flexible procedure pursuant to section 20(2)(b) of the Procurement Act 2023 to establish a single supplier contract. It is the intention of the Authority to follow a two-stage process under this procedure as follows. However, the Authority retains the right to amend the stages if required throughout the process. This includes amending the number of stages or re-running any stage of the process. Tender Stage 1 (Conditions of Participation Stage):
- Publish tender notice to invite suppliers to participate
- Receive requests to participate
- Assess requests to participate and shortlist suppliers to Top 5
- Notify suppliers and invite successful suppliers to tender stage Tender Stage 2 (Invitation to Tender (ITT) Stage)
- Issue ITT
- Receive tenders
- Assess tenders
- Supplier Presentations (Optional & Unscored) Award Stage:
- Notify suppliers and issue assessment summaries
- Publish contract award notice and commence standstill
- Award contract Further information can be found in the tender documents.
- Risks
Any changes in regulatory requirements relating to software which may increase costs during the term of the contract.
How it was run
Official notice- Requests to participate (first stage)
- 29 Jul 2025, 12:00 BST
- Submission deadline
- 29 Jul 2025, 12:00 BST
- Clarification deadline
- 17 Jul 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
11 Apr 2025 → 1 Jan 2026 · 8 dates- Planning notice published11 Apr 2025, 14:41 BST
- Market engagement2 May 2025, 23:59 BST
Prior to commencing a formal procurement process and to help inform our strategy/requirements, NHSBT would like to consult the market. It is our intention to invite those organisations who express an interest in this notice to a supplier engagement meeting to be held on 9th May 2025 (date subject to change). Please express your interest by no later than 5pm on 2nd May 2025 to rowena.thomas@nhsbt.nhs.uk. There is no guarantee that a formal procurement process will be launched as a result of this early market engagement exercise, nor that any contract(s) will be placed. No remuneration or compensation etc will be paid to organisations who take part in this early market engagement exercise. Suppliers should take part in this process only on the basis that they fully understand and accept this position.
- Next notice expected2 Jun 2025, 23:59 BST
- Tender notice published3 Jul 2025, 14:36 BST
- Clarification questions by17 Jul 2025, 12:00 BST
- Submission deadline29 Jul 2025, 12:00 BST
- Award decision expected by329 days ago1 Dec 2025, 23:59 GMT
- Contract starts299 days ago1 Jan 2026
Notice history
5 events · 2 releases on Find a Tender · since 11 Apr 2025- Preliminary market engagement notice published11 Apr 2025, 14:41 BSTUK2
- Tender notice published3 Jul 2025, 14:36 BSTUK4
- Published value updated to £300,0003 Jul 2025, 14:36 BSTwas £319,000
- Status changed to active3 Jul 2025, 14:36 BST
- Procurement method changed3 Jul 2025, 14:36 BST
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender