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Published 9 Jul 2026, 16:16 BST

Official UK procurement notice

STH Endoscopy Management Solution (EMS)

Official notice

Authority: Sheffield Teaching Hospitals NHS Foundation Trust (Central government)

GoodsOpen procedureAbove threshold
Sectors: Software Packages & ERP (48) Delivery: Yorkshire & Humber (UKE32)
Published estimate£700,000≈ £140k / year · £840,000 inc. VAT
Submissions closed 3 Aug 2026
Contract term 5 yrsends 17 Oct 2031 · up to 17 Oct 2036 with extensions · starts 19 Oct 2026

What is being bought

Published requirement description

The primary objective of this procurement is the provision of a cloud-based Endoscopy Management System (EMS) capable of supporting automated reporting to the National Endoscopy Database (NED) using the mandatory NEDi2.1 dataset, in order to maintain JAG accreditation.

CPV: Medical information systems · Patient-administration system

The lotProcurement structure

single lot · value published
Lot #1Renewal 5 yrsPublished value£700,000
Contract period: 19 Oct 2026 – 17 Oct 2031 (5 yrs) · up to 17 Oct 2036 with extensionsValue: £700,000 exc. VAT · £840,000 inc. VAT
Delivery: Yorkshire & Humber
Extensions: up to 5 years.
48814000 Medical information systems48814200 Patient-administration system
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per the tender documents.

  • Technical & professional ability

    As per the tender documents.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Quality and Social Value: 50%
  • Price: 50%
Published award criteria (2)
  • Price: 50%
  • Quality and Social Value: 50%
Conditions of participation2
  • Economic & financial standing

    As per the tender documents.

  • Technical & professional ability

    As per the tender documents.

What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
9 Jul 2026, 16:16 BST
Last source update
9 Jul 2026, 16:16 BST
Award evaluation window
Submission end – 1 Oct 2026
Authority reference
C453902
FTS notice number
2026/S 000-064877
Latest notice
Tender notice (UK4)
Classification (CPV)
Medical information systemsPatient-administration system
Delivery area
Yorkshire & Humber (UKE32)
Official registry OCID
ocds-h6vhtk-06c7e8 Find a Tender

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
Submission deadline
3 Aug 2026, 12:00 BST
Clarification deadline
27 Jul 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Please submit via ATAMIS.

health-family.force.com/s/Welcome ↗

Timeline

9 Jul 2026 → 19 Oct 2026 · 5 dates
  1. Tender notice published109 days ago
    9 Jul 2026, 16:16 BST
  2. Clarification questions by91 days ago
    27 Jul 2026, 12:00 BST
  3. Submission deadline84 days ago
    3 Aug 2026, 12:00 BST
  4. Award decision expected by25 days ago
    1 Oct 2026, 23:59 BST
  5. Contract starts8 days ago
    19 Oct 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    9 Jul 2026, 16:16 BST
    UK4

Contracting authority & participating public bodies

Sheffield Teaching Hospitals NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PYZV-3517-VQCJ Royal Hallamshire Hospital, Glossop Road, Sheffield, Yorkshire & Humber, S10 2JFContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender