Official UK procurement notice
Supply and Distribution of Fruit, Vegetables, Milk and Morning Goods
Authority: Hampshire County Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionThis Framework Agreement covers the supply of Fruit, Vegetables, Milk and Morning Goods to customers of Hampshire County Council (County Supplies), and other members of the Central Buying Consortium. For more details regarding members, please refer to Paragraph 2.5 in the Invitation to Tender.
Delivery locations may include but not be limited to Local Authority offices, Adult Health and Social Care establishments, Schools, Countryside Services, Hampshire and Isle of Wight Fire and Rescue Service establishments, Hampshire and Isle of Wight Constabulary establishments, and other external customers of Hampshire County Council (County Supplies).
This Framework Agreement contains two Lots, covering the following areas
Lot 1 - North Hampshire
Lot 2 - South Hampshire
- No preliminary market engagement: County Supplies is in constant communication with the suppliers within the Market to ensure that the correct services are being supplied to its customers.
CPV: Food, beverages, tobacco and related products
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 2 suppliers · 4 bids received (2.0 per place) · 1 appointed
- Framework period
- 4 yrs from 4 Apr 2026
- Buyer regions
- UKJ, UKK
- Supplier levy on call-offs (max %)
2% of call-off value · The Council requires a rebate in the sum of 2% of net sales under the Framework Agreement (including VAT) to be paid by the Contractor to the Council annually based on all orders paid to the Contractor by the Contracting Authorities in respect of all Orders placed under this Framework Agreement, during the preceding period. The Contractor shall send annual figures to the Council, who will then raise an invoice to the Contractor requesting payment. The Contractor shall quote the Framework Agreement reference number CS27630 on all correspondence clearly stating the period the payment relates to. Supporting documentation should be included to show the value of sales against which rebate has been calculated.
A retrospective payment will be applied to all Orders placed in each year of the Framework Period. The value of the rebate shall be calculated as a percentage of the net value of Orders, irrespective of the origin of the Order.
The Contractor shall make payment of the rebate to the Council or to such other person as the Council directs, within 30 days of receipt of a valid invoice for the rebate.
Any disputes relating to the rebate value shall be resolved between the Council and the Contractor.
For the avoidance of doubt the rebate shall be payable on individual Orders and will continue to be payable for the full term of each Order and any extensions thereto.
Without prejudice to any other remedies available, the Council reserves the right to recover from the Contractor any reasonable administration charges incurred in pursuing unpaid rebates. The Council shall also be entitled to charge interest on all outstanding rebates at a rate of 2% above the base lending rate of National Westminster Bank Plc.
If any rebate shall be unpaid for a period of 3 months the Council shall be permitted to terminate the Framework Agreement forthwith on giving notice in writing to the Contractor.
In the event that any of the appointed Contractors goes into receivership during the course of this Framework Agreement the Council reserves the right to set off any accrued rebate against any outstanding invoices.
The Council will request that each Contracting Authority will endeavour to have their Order annotated with the relevant Framework Agreement reference number, but this cannot be guaranteed on all Orders.
Who may buy through it
Bournemouth, Christchurch and Poole Council
Borough Councils within Hampshire
Published description of the framework
Single Supplier Framework
Lots and requirements (2)Procurement structure
2 lots · all with a published valueEvery one of these 2 lots carries the same published figure, £1,750,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1North HampshireAwarded South Eastceiling above
The requirement of this Framework Agreement is for the Contractor to Supply and Distribute Fruit and Vegetables and Milk and Morning Goods, as required to Hampshire County Council and other Contracting Authorities within the Northern region of Hampshire including: Basingstoke, Fleet, Hook, Yateley, Farnborough, Aldershot, Winchester, Andover, Stockbridge, Romsey, Alton, Petersfield.
Lot #2South HampshireAwarded South East, South Westceiling above
The requirement of this Framework Agreement is for the Contractor to Supply and Distribute Fruit and Vegetables and Milk and Morning Goods, as required to Hampshire County Council and other Contracting Authorities within the Northern region of Hampshire including: Portsmouth, Havant, Waterlooville, Horndean, Hayling Island, Alton, Petersfield, Hedge End, Southampton, Totton, New Forest, Hythe, Fawley
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “Supply and Distribution of Fruit, Vegetables, Milk and Morning Goods” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Bournemouth, Christchurch and Poole Council Borough Councils within Hampshire
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 28 Jan 2026, 14:02 GMT
- Last source update
- 26 Mar 2026, 12:35 GMT
- Award evaluation window
- Submission end – 17 Mar 2026
- Authority reference
CS27630- FTS notice number
2026/S 000-007631- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0610fcFind a Tender- Contract terms summary
Please refer to Hampshire County Council Terms and Conditions for Purchase Orders
Terms and conditions for purchase orders | Business and economy | Hampshire County Council
- Risks
Travel disruption - Adverse weather conditions and/or traffic delays could result in failed deliveries, especially with strict delivery times to certain sites.
Market Price Increases - Inflation in EU and UK Produce could make the Framework prices unsustainable.
How it was run
Official notice- Appointment period ends
- 25 Feb 2026, 14:00 GMT
- Clarification deadline
- 18 Feb 2026, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
call-off levy · 2% of call-off value · The Council requires a rebate in the sum of 2% of net sales under the Framework Agreement (including VAT) to be paid by the Contractor to the Council annually based on all orders paid to the Contractor by the Contracting Authorities in respect of all Orders placed under this Framework Agreement, during the preceding period. The Contractor shall send annual figures to the Council, who will then raise an invoice to the Contractor requesting payment. The Contractor shall quote the Framework Agreement reference number CS27630 on all correspondence clearly stating the period the payment relates to. Supporting documentation should be included to show the value of sales against which rebate has been calculated.
A retrospective payment will be applied to all Orders placed in each year of the Framework Period. The value of the rebate shall be calculated as a percentage of the net value of Orders, irrespective of the origin of the Order.
The Contractor shall make payment of the rebate to the Council or to such other person as the Council directs, within 30 days of receipt of a valid invoice for the rebate.
Any disputes relating to the rebate value shall be resolved between the Council and the Contractor.
For the avoidance of doubt the rebate shall be payable on individual Orders and will continue to be payable for the full term of each Order and any extensions thereto.
Without prejudice to any other remedies available, the Council reserves the right to recover from the Contractor any reasonable administration charges incurred in pursuing unpaid rebates. The Council shall also be entitled to charge interest on all outstanding rebates at a rate of 2% above the base lending rate of National Westminster Bank Plc.
If any rebate shall be unpaid for a period of 3 months the Council shall be permitted to terminate the Framework Agreement forthwith on giving notice in writing to the Contractor.
In the event that any of the appointed Contractors goes into receivership during the course of this Framework Agreement the Council reserves the right to set off any accrued rebate against any outstanding invoices.
The Council will request that each Contracting Authority will endeavour to have their Order annotated with the relevant Framework Agreement reference number, but this cannot be guaranteed on all Orders.
Timeline
28 Jan 2026 → 4 Apr 2026 · 8 dates- Tender notice published273 days ago28 Jan 2026, 14:02 GMT
- Clarification questions by252 days ago18 Feb 2026, 23:59 GMT
- Admission / appointment period ends245 days ago · period end, not a bid countdown25 Feb 2026, 14:00 GMT
- Assessment summaries sent237 days ago6 Mar 2026
- Award decision expected by225 days ago17 Mar 2026, 23:59 GMT
- Standstill ends224 days ago18 Mar 2026, 23:59 GMT
- Latest notice published216 days ago26 Mar 2026, 12:35 GMT
- Contract starts208 days ago4 Apr 2026, 00:00 BST
Notice history
8 events · 6 releases on Find a Tender · since 28 Jan 2026- Tender notice published28 Jan 2026, 14:02 GMTUK4
- Status changed to complete6 Mar 2026, 13:14 GMT
- Contract award notice published6 Mar 2026, 13:14 GMTUK6
- Contract signature expected18 Mar 2026, 23:59 GMTscheduled
- Contract details notice published24 Mar 2026, 13:01 GMTUK7
- Contract award notice published26 Mar 2026, 11:33 GMTUK6
- Contract details notice published26 Mar 2026, 12:35 GMTUK7
- Contract signature expected9 Apr 2026, 23:59 BSTscheduled
Routine re-releases (6)
- 2026-03: 2 releases · 6 Mar 2026, 6 Mar 2026
- 2026-01: 1 release · 28 Jan 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£1,750,000 is the framework's published maximum, restated by the publisher on 2 award rows. It is one ceiling, not 2 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · North Hampshire1 award | |||
| The Fruit BasketSME9 Apr 2026 – 8 Apr 2030 | ceiling above | 6 Mar 2026 | Awarded |
| Lot 2 · South Hampshire1 award | |||
| The Fruit BasketSMESupply and Distribution of Fruit, Vegetables, Milk and Morning Goods - Lot 24 Apr 2026 – 3 Apr 2030 | ceiling above | 6 Mar 2026 | Awarded |
Contracts
All 2 of these contracts carry the same published figure, £1,750,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Contract 2 · The Fruit BasketSME
- Signed
- 26 Mar 2026
- Value
- ceiling above
- Period
- 9 Apr 2026 – 8 Apr 2030
- Status
- active
Supply and Distribution of Fruit, Vegetables, Milk and Morning Goods - Lot 2 · The Fruit BasketSME
- Signed
- 17 Mar 2026
- Value
- ceiling above
- Period
- 4 Apr 2026 – 4 Apr 2030
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · North Hampshire | 4final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
1 commercial party on the notice- FRUIT BASKET LIMITEDFramework contractor
Official documents & specifications (6)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender