Official UK procurement notice
Supply, Delivery, Installation and Maintenance of Water Coolers & Associated Consumables
Authority: Scotland Excel
What is being bought3 lots · detail below
Published requirement descriptionthe proposed framework agreement of, including but not limited to, the supply, delivery, installation, sanitisation and maintenance of water
coolers and associated consumables.
The framework agreement is anticipated to run for an initial 26 months with the option to extend for up to one further 12 month periods
CPV: Cleaning and sanitation services · Cups · Cups and glasses · Disposable cups · Drinking-water distribution · Drinks dispensers · Installation services of machinery and apparatus for filtering or purifying water · Machinery and apparatus for filtering or purifying water · Mineral water · Miscellaneous repair and maintenance services · Natural water · Repair and maintenance services · +8 more
How this framework works
From the published notice- Bids received
- 5 bids on the busiest of 3 lots · 6 suppliers appointed
- Electronic auction
- yes
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1Bottled Water Coolers and Associated Products (including installation)Awarded
This lot is intended to set up an arrangement whereby the contracting authorities entitled to purchase under the proposed framework agreement can procure and/or lease bottled water coolers (approximately 11 and 19 litres) including the supply, delivery and installation of these coolers.
Associated products are also covered, including bottled water, cups and racks for storing bottled water Additional information: Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #2Plumbed-In Water Coolers (including installation)Awarded
This lot is intended to set up an arrangement whereby the contracting authorities entitled to purchase under the proposed framework agreement can procure and/or lease plumbed in water coolers including the supply, delivery and installation of the coolers. Additional information: Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #3Sanitisation and Maintenance of Bottled and Plumbed-In Water CoolersAwarded
This lot is intended to set up an arrangement whereby the contracting authorities entitled to purchase under the proposed framework agreement can procure the sanitisation and maintenance of bottled and plumbed-in water coolers. Additional information: Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations
referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 20%
- price: 80%
Published award criteria (2)
- Technical: 20
- Price: 80
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
- “Supply, Delivery, Installation and Maintenance of Water Coolers &…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 22 Sept 2022, 16:51 BST
- Last source update
- 22 Sept 2022, 16:51 BST
- Authority reference
20-21- FTS notice number
2022/S 000-026608- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-036ab3Find a Tender
- Review procedure
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts
(Scotland)Regulations 2015 (SSI2015/446)(as amended) may bring proceedings in the Sheriff Court or the Court of Session
Publisher note: Scotland Excel is a central purchasing body and is procuring this framework on behalf of the following contracting authorities (and successor bodies): - The 32 local authorities in Scotland listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Local-authorities.aspx; - Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organisations across the higher and further education sector in Scotland and their associated and affiliated bodies; - NHS Scotland entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. - Scotland Excel associate members listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx; - any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working)(Scotland) Act 2014 The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel. Rebates apply to this framework. For further details, please see the Special Conditions of Contract. (SC Ref:707617)
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £1,680,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Plumbed-In Water Coolers (including installation)
- Signed
- 1 Aug 2022
- Value
- ceiling above
- Status
- active
Sanitisation and Maintenance of Bottled and Plumbed-In Water Coolers
- Signed
- 1 Aug 2022
- Value
- £640,000
- Status
- active
Bottled Water Coolers and Associated Products (including installation)
- Signed
- 1 Aug 2022
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Bottled Water Coolers and Associated Products (including installation) | 5bids · 5 electronic · 5 from abroad | 4 | — | — |
| 2 · Plumbed-In Water Coolers (including installation) | 5bids · 5 electronic · 5 from abroad | 4 | — | — |
| 3 · Sanitisation and Maintenance of Bottled and Plumbed-In Water Coolers | 5bids · 5 electronic · 5 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Court of SessionReview body
Framework contractors & participating bidders
6 commercial parties on the notice- AquaidFramework contractor
- Eden Springs UK LtdFramework contractor
- Excel Vending LimitedFramework contractor
- Total Refreshment Solutions Ltd t/a Alba Water / Arumba CoffeeFramework contractor
- Waterlogic GB LtdFramework contractor
- Zip Heaters (UK) LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.