Find a TenderAwarded

Published 6 May 2022, 15:16 BST

Official UK procurement notice

Supply of Total Facilities Management - Y22028

Official notice

Authority: Kent County Council (Local council)·Consortium: 2 public authorities

Framework agreementServicesOpen procedureSME suitable

Sectors: Business Services & Consultancy (79) Delivery: UK

Framework ceiling (notional)£200,000,000framework ceiling, not attributable revenue

Submissions closed 30 Jun 2022awarded 5 Aug 2022

Re-procurement plannedTotal Facilities Management

What is being bought

Published requirement description

Total Facilities Management (TFM) is the process of combining and integrating all facility management services into a single Individual Contract and under a sole Supplier to unify all Service provisions, thereby reducing operational time and costs. This will enable a range of Services to be provided. As a Supplier they will be a sole provider where a Customer is guaranteed effective and sustainable solutions to their facilities management. Suppliers must be fully equipped with the expertise and technology required to provide the full range of Services that a Customer needs.

This Framework Agreement covers hard and soft facilities including but not limited to:

Building Maintenance
Building Services
Cleaning Services
Grounds Maintenance
Lift Installation and Maintenance
Security Services
Specialist Maintenance for Blue Light Services
Washroom and Janitorial
Waste Management Services

CPV: Building and facilities management services

How this framework works

From the published notice

Bids received: 8 bids received · 6 suppliers appointed

The lotProcurement structure

single lot · value published

Lot #1AwardedPublished value£200,000,000

Delivery: UK

Variant bids: not allowedElectronic catalogue: required

79993000 Building and facilities management services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 90%Price: 10%

Published sub-criteria (4)

Delivering the Framework Agreement: 30%
Delivering the Serviceand Account Management: 40%
Standards, Regulations and Policies: 20%
price: 10%

Published award criteria (4)

Delivering the Framework Agreement: 30
Delivering the Serviceand Account Management: 40
Standards, Regulations and Policies: 20
Price: 10

What this means for your bid

Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.
“Supply of Total Facilities Management - Y22028” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 6 May 2022, 15:16 BST
Last source update: 24 Nov 2022, 11:00 GMT
Award evaluation window: 30 Jun 2022 – …
Authority reference: DN611067
FTS notice number: 2022/S 000-033338
Classification (CPV): Building and facilities management services
Delivery area: UK
Official registry OCID: ocds-h6vhtk-0334fa Find a Tender

Publisher note: All public bodies will have access to this Framework Agreement with the agreement of the Contracting Authority. Those organisations who may wish to access this Framework Agreement will be members, Affiliates and associates of the CBC Group, local government authorities, the police service, the fire service, the NHS and NHS trusts, housing associations, third sector organisations, academic centres (including Academies), free schools, publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the United Kingdom, Channel Islands, Northern Ireland and Isle of Man. For additional information please see original FTS notice and/or contact the buyer dierctly

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Appointment period ends: 30 Jun 2022, 14:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 30 Jun 2022, 14:15 BST

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

30 Jun 2022 → 24 Nov 2022 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
30 Jun 2022, 14:00 BST
Bids opened
30 Jun 2022, 14:15 BST
Notice published
24 Nov 2022, 11:00 GMT

Notice history

2 events · 2 releases on Find a Tender · since 24 Nov 2022

Status changed to complete
24 Nov 2022, 11:00 GMT
Buyer details updated
24 Nov 2022, 11:00 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 6admitted to the panel · see the list ↓

Bids received 81 from SMEs

Contracts signed 6latest 5 Aug 2022

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Contract 033338-2022-Y22028-1
Signed
5 Aug 2022
Value
—
Status
active
Contract 033338-2022-Y22028-2
Signed
5 Aug 2022
Value
—
Status
active
Contract 033338-2022-Y22028-3
Signed
5 Aug 2022
Value
—
Status
active
Contract 033338-2022-Y22028-4
Signed
5 Aug 2022
Value
—
Status
active
Contract 033338-2022-Y22028-5
Signed
5 Aug 2022
Value
—
Status
active
Contract 033338-2022-Y22028-6
Signed
5 Aug 2022
Value
—
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
Total Facilities Management (TFM) is the process of combining and integrating all…	8bids · 8 electronic	1	—	£0 – £200,000,000
Whole notice	—	—	—	£0 – £200,000,000

Contracting authority & participating public bodies

2 public bodies on the notice

Kent County Council (t/a KCS)

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 1 Abbey Wood Road, Kings Hill, West Malling, UK, ME19 4YTContact name, email

Dispute resolution & review bodies

Commercial Services Kent LimitedReview body West MallingContact email
Commercial Services Kent LtdReview body Kings HillContact email

Framework contractors & participating bidders

6 commercial parties on the notice

ABM Facility Services UK LimitedFramework contractor London, UK
Amey Community LimitedFramework contractor London, UK
Bellrock Property & Facilities Management LimitedFramework contractor Leicester, UK
CBRE Managed Services LimitedFramework contractor London, UK
Compass Contract Services (UK) LimitedFramework contractor Birmingham, UK
Pinnacle FM LtdFramework contractor London, UK

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.