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Published 8 Mar 2021, 19:15 GMT

Official UK procurement notice

Swindon Academy Cleaning · UK public procurement notice

Official notice

Authority: Swindon Academy·Consortium: 2 public authorities

ServicesOpen procedureSME suitable
Sectors: Cleaning & Environmental Services (90) Delivery: South West (UKK14)
Published estimate£900,000≈ £180k / year12.8% above published estimate
Submissions closed 23 Apr 2021awarded 20 Jan 2022
Awarded to Maxim Facilities Management Ltd
Contract term 5 yrsends 31 Aug 2026 · starts 1 Sept 2021

What is being bought

Published requirement description

Swindon Academy is an all-through school catering for pupils aged 3-19 years across two sites in the Pinehurst and Penhill areas of Swindon. The academy currently accommodates almost 1800 pupils and staff. The Academy is issuing a tender to outsource its cleaning service provision to an external contractor.

CPV: School cleaning services

The lotProcurement structure

single lot · value published
Lot #1Swindon Academy is an all-through school catering for pupils aged 3-19 years across…Awarded 5 yrsPublished value£900,000

Swindon Academy is an all-through school catering for pupils aged 3-19 years across two sites in the Pinehurst & Penhill areas of Swindon. The academy currently accommodates almost 1800 pupils & staff. The Academy is issuing a tender to outsource its cleaning service provision to an external contractor.

Contract period: 1 Sept 2021 – 31 Aug 2026 (5 yrs)
Delivery: South West · Swindon, Wiltshire
Variant bids: not allowed
90919300 School cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60
Published sub-criteria (1)
  • 60% Quality Criteria: 60
Published award criteria (2)
  • 60% Quality Criteria: 60%
  • 30%: 10% Commercial Appro
Conditions of participation1
  • Suitability

    As per the tendering documentation

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
8 Mar 2021, 19:15 GMT
Last source update
10 Feb 2022, 16:00 GMT
Award evaluation window
23 Apr 2021 – …
Authority reference
CE-01470
FTS notice number
2022/S 000-003901
Classification (CPV)
School cleaning services
Delivery area
South West (UKK14)
Official registry OCID
ocds-h6vhtk-02999b Find a Tender
Review and risk notes
Review procedure

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
23 Apr 2021, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
23 Apr 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/schoolsbuyingclub ↗

Timeline

23 Apr 2021 → 10 Feb 2022 · 4 dates
  1. Submission deadline
    23 Apr 2021, 12:00 BST
  2. Bids opened
    23 Apr 2021, 12:00 BST
  3. Contract starts
    1 Sept 2021, 00:00 BST
  4. Notice published
    10 Feb 2022, 16:00 GMT

Notice history

2 events · 3 releases on Find a Tender · since 10 Feb 2022
  1. Status changed to complete
    10 Feb 2022, 16:00 GMT
  2. Buyer details updated
    10 Feb 2022, 16:00 GMT
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextEstimated contract value · II.1.5)Value excluding VAT £900,000.Value excluding VAT £1,500,000.

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,014,7451 contract exc. VAT
Bids received 98 from SMEs
Contracts signed 1latest 20 Jan 2022
Awarded toValueDateStatus
Maxim Facilities Management LtdCE-01470 United Learning Trust - Swindon Academy - Cleaning£1,014,745 †—Awarded

Contracts

  • CE-01470 United Learning Trust - Swindon Academy - Cleaning · Maxim Facilities Management Ltd

    Signed
    20 Jan 2022
    Value
    £1,014,745
    Period
    … – 31 Aug 2026
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
9bids · 9 electronic · 9 from abroad8——

Contracting authority & participating public bodies

2 public bodies on the notice

Swindon Academy

Contracting authorityBody governed by public lawEducation 04439859 Swindon Academy, Beech Avenue, , Swindon , South West, SN2 1JRContact name, email, phone

Dispute resolution & review bodies

  • Royal Court of JusticeMediation bodyReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria