T954 - Periodic Contract Cleaning Framework

Lot 1: Summer Period (July & September): Following end of tenancy move out of

undergraduate students (July) and postgraduate students (September). Deep cleaning to

bedrooms with and without ensuite bathrooms and scheduled “sparkle” cleaning to

communal areas; consisting of shared bathrooms, communal kitchens, foyers, lobby’s,

stairwells and corridors.

Each Summer, typically during July, the University will host a number of summer school and

conference events on campus. Delegates attending the events will have the opportunity to

use the available University accommodation. Student accommodation such as bedrooms

and ensuite bathrooms are not serviced by our in-house cleaning teams during the period of

student tenancy, generally Oct – July, the communal areas; shared bathrooms, communal

kitchens, foyers, lobby’s, stairwells and corridors are serviced at least weekly during the

student tenancy by our in-house cleaning team. The cleaning services described in lot 1 must

take place during the changeover period from student use to delegate use which is ordinarily

one week (7 days) using an agreed phased approach for delivery. The cleaning process is

then repeated again following post graduate move-out in September. Typical requirements

are shown in lot 1 cleaning schedule documents.

Lot 2: Summer Period (July – August): Regular service cleaning to residential areas during

Event Essex conference period alongside our in-house cleaning team.

Over the summer period, generally July and August, residential areas are used by Event

Essex conference guests who are attending events on campus. There is a requirement to

provide general cleaning and servicing to these areas alongside our in-house cleaning team.

Bidders are expected to provide a team of cleaning staff in order to fulfil these requirements.

This team will be supervised by our in-house cleaning team and typical requirements are

shown in lot 2 cleaning schedule documents.

Lot 3: Termly office cleaning in academic and administrative areas three times per academic

year (December, April & August). Please note the current academic year runs from

September 2022 to August 2023, therefore call off order no.1 for lot 3 will be for August

2023 only. Bidders to note that there is a maximum period of 4 weeks to complete this work,

there is no minimum period.

There is a requirement for termly office cleaning across the academic and administrative

estate, totalling approx. 1200 offices of various sizes. These offices will require cleaning as

detailed in lot 3 cleaning schedule documents. During termly vacation periods, namely

December, April and August. The University of Essex requires the office areas to be cleaned outside of normal working hours (currently Monday to Friday / 9am to 5pm) when there are

less occupants in these areas. The preference would be either 5.30am to 8.30am and/or

5pm to 8pm. (Cleaning outside of these times, including within office hours, will be

considered in exceptional circumstances).