Official UK procurement notice
Telephone & Data Transmission Services ("Moves, Adds and Changes")
Authority: University of Southampton (Charity / VCSE)
What is being bought
Published requirement descriptionThe University requires the provision of Moves, Adds and Changes ("Services") related to its telephone and data installations network.
This can include services which are labour only, provision of goods or a combination of both.
CPV: Installation of cable infrastructure · Installation services (except software) · Installation services of communications equipment · Maintenance and repair of data network equipment · Maintenance of data network equipment · Networks · Repair of data network equipment · Telephone network maintenance services
The lotProcurement structure
single lot · value publishedLot #1The University requires the provision of Moves, Adds and Changes ("Services") related…AwardedPublished value£2,700,000
The University requires the provision of Moves, Adds and Changes ("Services") related to its telephone and data installations network.
This can include services which are labour only, provision of goods or a combination of both, details of which can be found below.
The scope of the Services includes, but is not limited to:
- Installation of data outlets;
- Patching of data outlets;
- Relocation of a data outlets;
- Testing and terminating ready wired circuit;
- Fault investigation of data outlets;
- Supply and installation of new, patch panel for rack;
- Installation of main or single containment routes, from the office to the data rack;
- Re-jumper an existing analogue telephone service;
- Re-patch an existing analogue telephone service;
- Fault investigation of telephone line plants;
- Installation of emergency voice communication (EVC) help points;
- Replacement of faulty network switches;
- Installation of new network switches;
- Supply and installation of cabinets;
- Additions to or new provision to the University's blown fibre infrastructure. To include installation, termination and testing;
- Repairs to the blown fibre infrastructure;
- Wi-Fi Design(s);
- Wi-Fi Installation(s);
- Wireless Access point replacement;
- Updating of Caplum, the Network Infrastructure Management Tool;
- To be duty holder as Principal Contractor and Principal Designer in respect of moves adds and changes in line with Construction Design Management regulation 2015.
Throughout the life of the Contract, there may be further but occasional requirements, as listed below:
- Supplying of Goods, to enable the Service Provider to be able to perform their obligations in performing the Services. This will be required only where the University does not have sufficient or has incorrect stocks of Goods to pass to the Service Provider to enable them to perform their duties of the Contract.
- Requirement for further Services such as project management and or design/planning.
It is expected that the above Services maybe required from time to time during the life of the Contract, these occasional further requirements are not the majority of the Services that are required for this Procurement.
Procurement Process: Open Procedure.
The University proposes to enter into a Contract for 6 (six) years - this will be the maximum contract period including any potential extensions with the successful Tenderer.
This will comprise of an initial contract period of 3 (three) years with an option to extend by a further 3 (three) years subject to satisfactory performance and at the discretion of the University.
Contract Value: The estimated value of the initial 3-year contract term is in the region of £840,000.00 - £1,350,000 GBP (excluding VAT).
The estimated value of the 3-year extension period is £840,000.00 - £1,350,000 GBP (excluding VAT).
It is estimated, therefore, that the total value of this contract will be between £840,000.00 and £2,700,000 GBP (excluding VAT).
TUPE:
The University envisages that TUPE may apply to this procurement. Additional information: Lots: This contract is NOT suitable for splitting into lots. The risk of dividing the requirement into Lots would render the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract. Splitting this contract into Lots would make this contract unnecessarily complicated to manage.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (14)
- Mobilisation of the Contract: 5%
- Resourcing: 10%
- Staff Training: 5%
- Fibre Optic Cabling: 8%
- Monthly invoice/Reporting: 5%
- Responsible Procurement: 5%
- Desirable accreditations: 12%
- Health and Safety: 5%
- Scenario Demonstrations - Wireless RF Heat Map Survey: 15%
- Data moves, adds and changes: 18%
- Installation of containment: 1.5%
- Blown fibre optic cable installations: 1.5%
- Schedule of rates: 3%
- Miscellaneous: 1.5%
Published award criteria (15)
- Mandatory technical requirements as detailed in the Invitation to Tender document set: Pass/Fail
- Mobilisation of the Contract: 5%
- Resourcing: 10%
- Staff Training: 5%
- Fibre Optic Cabling: 8%
- Monthly invoice/Reporting: 5%
- Responsible Procurement: 5%
- Desirable accreditations: 12%
- Health and Safety: 5%
- Scenario Demonstrations - Wireless RF Heat Map Survey: 15%
- Data moves, adds and changes: 18%
- Installation of containment: 1.5%
- Blown fibre optic cable installations: 1.5
- Schedule of rates: 3%
- Miscellaneous: 1.5%
- Suitability
Commscope Accreditation
- Economic & financial standing
To support the financial assessment, the University will obtain a Business Risk Report for all Tenderers and every organisation that is being relied on to meet this procurement, using an independent company called Creditsafe.
The University reserves the right to exclude a Tenderer or request provision of further assurances such as parent company/bank guarantee or performance bonds where a Tenderer's Business Risk Score is: "Moderate Risk"; "High Risk"; "Very High Risk"; or "Not Rated", based on the rating provided by Creditsafe
Where a Business Risk Score from our external system is not available, then an alternative method of assessing financial standing will be used. This method is detailed within the Invitation to Tender document set.
Minimum level(s) of standards possibly required:
Tenderers are advised that a requirement of this procurement is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum insurance levels:
Employers (Compulsory) Liability: £10 million GBP per occurrence.
Public Liability: £10 million GBP per occurrence.
Product Liability: £10 million GBP per occurrence and in aggregate
Professional Indemnity Insurance: £5 million GBP per occurrence.
- Technical & professional ability
- Grounds for mandatory exclusion
- Grounds for discretionary exclusion
- Economic & Financial Standing
- Insurance
- Compliance with equality legislation
- Health & Safety
- Control of Contractors Health & Safety (CC3) Form
- Price carries 25.5 of 95.5 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 5 Apr 2024, 15:46 BST
- Last source update
- 5 Aug 2024, 15:44 BST
- Award evaluation window
- 7 May 2024 – …
- Authority reference
2023UoS-1102- FTS notice number
2024/S 000-024542- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-045012Find a Tender
- Electronic trading
- electronic ordering · electronic payment
Publisher note: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015, the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.
How it was run
Official notice- Submission deadline
- 14 May 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 7 May 2024, 12:01 BST
Timeline
7 May 2024 → 5 Aug 2024 · 3 dates- Bids opened7 May 2024, 12:01 BST
- Submission deadline14 May 2024, 12:00 BST
- Notice published5 Aug 2024, 15:44 BST
Notice history
2 events · 3 releases on Find a Tender · since 3 May 2024- Deadline moved to 14 May 2024, 12:00 BST3 May 2024, 09:01 BST+7 days · was 7 May 2024, 12:00 BST
- Status changed to complete5 Aug 2024, 15:44 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2 | 7 May 2024 | 14 May 2024 | +7 d |
| — | Bid openingIV.2.7 | 7 May 2024 | 14 May 2024 | +7 d |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Sceptre Networking LimitedSME | £2,700,000 † | — | Awarded |
Contracts
Telephone & Data Transmission Services ("Moves, Adds and Changes") · Sceptre Networking LimitedSME
- Signed
- 22 Jul 2024
- Value
- £2,700,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic | 4 | — | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Sceptre Networking LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.