Find a TenderAwarded

Published 17 Mar 2025, 16:31 GMT

Official UK procurement notice

Tender for the Inspection Testing & Maintenance of Air Handling & Air Conditioning Systems

Official notice

Authority: Dundee City Council (Local council)

ServicesOpen procedureSME suitable

Sectors: Repair & Maintenance (50) Delivery: Scotland (UKM71)

Published estimate£770,000exc. VAT1.7% above published estimate

Submissions closed 18 Apr 2025awarded 10 Jun 2025

Awarded to Lovat's Group Ltd

What is being bought

Published requirement description

The works shall comprise the Inspection, Testing, Certification, written reporting and subsequent servicing and maintenance of the Air Handling Units (AHU) and Air Conditioning Units (ACU) and associated equipment within various Dundee City Council properties, along with minor and urgent repair works which may have not been foreseen (e.g. arising from discharge or damage).

Recurrence: This will be re-procured in 7 years if extension options are utilised.

CPV: Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of mechanical building installations

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewalPublished value£770,000

Delivery: Scotland · Dundee

Extensions: 2 years, then a further 2 yearsVariant bids: not allowed

50712000 Repair and maintenance services of mechanical building installations

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 57%Price: 43%

Published sub-criteria (11)

Resourcing of Requirements - Contract Resourcing: 15%
Resourcing of Requirements - Development: 5%
Continuous Improvement - Customer Care: 6%
Resourcing of Requirements - TImescales: 8%
Resourcing of Requirements - DIsruption: 5%
Resourcing of Requirements - Emergency Call Out: 10%
Resourcing of Requirements - Programme of Works: 5%
Community Benefits: 1.5%
Fair Work Practices: 1.5%
Continous Improvement - Feedback: 3%
price: 40%

Published award criteria (18)

Compliance with Specification of Requirements: Pass/Fail
CDM Construction, Design & Management Regulations 2015: Pass/Fail
Duty of Care, Health & Safety & Risk Management: Pass/Fail
Site Specific Risk Assessment & Method Statement: Pass/Fail
Health & Safety: Pass/Fail
Resourcing: Pass/Fail
Environment: Pass/Fail
Resourcing of Requirements - Contract Resourcing: 15
Resourcing of Requirements - Development: 5
Continuous Improvement - Customer Care: 6
Continous Improvement - Feedback: 3
Resourcing of Requirements - TImescales: 8
Resourcing of Requirements - DIsruption: 5
Resourcing of Requirements - Emergency Call Out: 10
Resourcing of Requirements - Programme of Works: 5
Community Benefits: 1.5
Fair Work Practices: 1.5
Price: 40

Conditions of participation3

Suitability
All electrical work shall be carried out by a Contractor within an approved body such as National Inspection Council for Electrical Installation Contracting (NICEIC) and/or the Trade Association or equivalent– a copy of Company accreditation should be supplied with the returned Tender.
Economic & financial standing
The Supplier shall have in force and shall require any sub-contractor to have in force:
Employer’s Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10,000,000 GBP in respect of each claim, and
Public Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5,000,000 GBP in respect of each claim.
Minimum: The Council will utilise Equifax Score check to assess the Economic and financial standing of organisations bidding for contracts. Tenderers (including all participants in a group) are required to have a Score check Score of 35 or above in order to demonstrate their financial str…
Technical & professional ability
All electrical work shall be carried out by a Contractor within an approved body such as National Inspection Council for Electrical Installation Contracting (NICEIC) and / or a Trade Association or equivalent as approved by Dundee City Council– A copy of the Contractors valid certification must be returned with the Tender submission.

What this means for your bid

Price carries 43 of 100 points: a 10% discount moves about 4.3 points. Quality carries 57 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · This will be re-procured in 7 years if extension options are utilised.
First published: 17 Mar 2025, 16:31 GMT
Last source update: 24 Jun 2025, 13:19 BST
Award evaluation window: 18 Apr 2025 – …
Authority reference: DCC/CD/221/24
FTS notice number: 2025/S 000-034733
Classification (CPV): Repair and maintenance services of electrical and mechanical building installationsRepair and maintenance services of mechanical building installations
Delivery area: Scotland (UKM71)
Official registry OCID: ocds-h6vhtk-04ee15 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:802492)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Submission deadline: 18 Apr 2025, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 18 Apr 2025, 12:30 BST

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

18 Apr 2025 → 18 Jul 2025 · 4 dates

Submission deadline
18 Apr 2025, 12:00 BST
Bids opened
18 Apr 2025, 12:30 BST
Notice published
24 Jun 2025, 13:19 BST
Bids must remain valid until
18 Jul 2025, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
24 Jun 2025, 13:19 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £782,9401 contract exc. VAT

Bids received 11 from SMEs

Contracts signed 1latest 10 Jun 2025

Awarded to	Value	Date	Status
Lovat's Group LtdSME	£782,940 †	—	Awarded

Contracts

Contract 034733-2025-DCC/CD/221/24-1 · Lovat's Group LtdSME
Signed
10 Jun 2025
Value
£782,940
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic · 1 from abroad	1	—	—

Contracting authority & participating public bodies

Dundee City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Dundee House, 50 North Lindsay Street, Dundee, Scotland, DD1 1QEContact name, email Published organisation website ↗

Dispute resolution & review bodies

Dundee Sheriff & Justice of the Peace CourtReview body DundeeContact phone
Scottish Courts ServiceReview contact point EdinburghContact email, phone

Bidders & participating suppliers

1 commercial party on the notice

Lovat's Group LtdAwarded supplier Muirhead, Mitchelston Ind Est, Kirkcaldy, UK, KY1 3PBContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.