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Published 25 Mar 2025, 13:56 GMT

Official UK procurement notice

Tender for the Servicing, Maintenance & Cleaning of Boilers, CHP Units, Burners & Flues (DCC/CD/396/24)

Official notice

Authority: Dundee City Council (Local council)

ServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: Scotland (UKM71)
Published estimate£465,000exc. VAT4.7% below published estimate
Submissions closed 25 Apr 2025awarded 2 Jun 2025
Awarded to Scan Building Services Ltd

What is being bought

Published requirement description

The works shall comprise the routine servicing, maintenance and cleaning of Boilers, CHP Units, Burners, and Flues, together with urgent repair works and/or critical replacements which may not have been foreseen (for example, arising from damage or breakdowns).

  • Recurrence: This will be re-procured in 7 years if extension options are utilised.

CPV: Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of mechanical building installations

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£465,000
Delivery: Scotland · Dundee
Extensions: 2 years, then a further 2 yearsVariant bids: not allowed
50712000 Repair and maintenance services of mechanical building installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 57%Price: 43%
Published sub-criteria (11)
  • Resourcing of Requirements - Contract Resourcing: 15%
  • Resourcing of Requirements - Development: 5%
  • Continuous Improvement - Customer Care: 6%
  • Resourcing of Requirements - TImescales: 8%
  • Resourcing of Requirements - DIsruption: 5%
  • Resourcing of Requirements - Emergency Call Out: 10%
  • Resourcing of Requirements - Programme of Works: 5%
  • Community Benefits: 1.5%
  • Fair Work Practices: 1.5%
  • Continous Improvement - Feedback: 3%
  • price: 40%
Published award criteria (18)
  • Compliance with Specification of Requirements: Pass/Fail
  • CDM Construction, Design & Management Regulations 2015: Pass/Fail
  • Duty of Care, Health & Safety & Risk Management: Pass/Fail
  • Site Specific Risk Assessment & Method Statement: Pass/Fail
  • Health & Safety: Pass/Fail
  • Resourcing: Pass/Fail
  • Environment: Pass/Fail
  • Resourcing of Requirements - Contract Resourcing: 15
  • Resourcing of Requirements - Development: 5
  • Continuous Improvement - Customer Care: 6
  • Continous Improvement - Feedback: 3
  • Resourcing of Requirements - TImescales: 8
  • Resourcing of Requirements - DIsruption: 5
  • Resourcing of Requirements - Emergency Call Out: 10
  • Resourcing of Requirements - Programme of Works: 5
  • Community Benefits: 1.5
  • Fair Work Practices: 1.5
  • Price: 40
Conditions of participation3
  • Suitability

    All electrical work shall be carried out by a Contractor within an approved body such as National Inspection Council for Electrical Installation Contracting (NICEIC) and/or the Trade Association or equivalent– a copy of Company accreditation should be supplied with the returned Tender.

  • Economic & financial standing

    The Supplier shall have in force and shall require any sub-contractor to have in force:

    Employer’s Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10,000,000 GBP in respect of each claim, and

    Public Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5,000,000 GBP in respect of each claim.

    Minimum: The Council will utilise Equifax Score check to assess the Economic and financial standing of organisations bidding for contracts. Tenderers (including all participants in a group) are required to have a Score check Score of 35 or above in order to demonstrate their financial str…
  • Technical & professional ability

    All electrical work shall be carried out by a Contractor within an approved body such as National Inspection Council for Electrical Installation Contracting (NICEIC) and / or a Trade Association or equivalent as approved by Dundee City Council– A copy of the Contractors valid certification must be returned with the Tender submission.

What this means for your bid
  • Price carries 43 of 100 points: a 10% discount moves about 4.3 points. Quality carries 57 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · This will be re-procured in 7 years if extension options are utilised.
First published
25 Mar 2025, 13:56 GMT
Last source update
2 Jun 2025, 09:28 BST
Award evaluation window
25 Apr 2025 – …
Authority reference
DCC/CD/396/24
FTS notice number
2025/S 000-028994
Classification (CPV)
Repair and maintenance services of electrical and mechanical building installationsRepair and maintenance services of mechanical building installations
Delivery area
Scotland (UKM71)
Official registry OCID
ocds-h6vhtk-04f872 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:799024)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Submission deadline
25 Apr 2025, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
25 Apr 2025, 12:30 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

25 Apr 2025 → 25 Jul 2025 · 4 dates
  1. Submission deadline
    25 Apr 2025, 12:00 BST
  2. Bids opened
    25 Apr 2025, 12:30 BST
  3. Notice published
    2 Jun 2025, 09:28 BST
  4. Bids must remain valid until
    25 Jul 2025, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    2 Jun 2025, 09:28 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £442,9361 contract exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 2 Jun 2025
Awarded toValueDateStatus
Scan Building Services Ltd£442,936 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

Dundee City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Dundee House, 50 North Lindsay Street, Dundee, Scotland, DD1 1QEContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Dundee Sheriff & Justice of the Peace CourtReview body DundeeContact phone
  • Scottish Courts ServiceReview contact point EdinburghContact email, phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.