Tender for the Supply and Implementation of Procure to Pay Solution Services (Catering)

The University wishes to establish a contract with a Single Provider for the provision, implementation and ongoing support and maintenance of a fully integrated Central Billing, Procure to Pay and Stock management solution and the procurement of UOB Food, Beverage, and disposable suppliers inc Light Equipment. The annual procurement spend is in the region of up to £4M.

All cradle to grave tendering activity related to UOB Food, Beverage, and disposable suppliers inc Light Equipment, will be outsourced to the successful supplier.

The successful provider would be able to provide a fully integrated service of both "systems and procurement" to support Campus Services, they would provide monthly summary billing and have appropriate systems in place to provide the University with excellent value for money and an excellent service level demanded by a large Russell Group University with over 34,000 students with the potential to expand on Edgbaston Campus to 50,000 over the next 10 years.

The system must cater for the different functions operating in the university, namely purchasing, finance and Food, Beverage and Retail operations. The system should ideally provide modules which

provide the functions listed below and further be able to maximise market price across a wide category

of food and drink products able to deliver contract price compliance whilst providing an end to end contract management solution for the institution:

1.1 E-invoices and supplier payments with detail analysis

1.2 Financial systems integration with existing UOB systems

1.2.1 Integration with Delivered catering solution

1.3 Procure to Pay

1.4 Recipe management inc Legal Allergen and Nutritional requirements

1.5 Full stock management combined with production planning system facility both from and internal and external supplier basis

1.6 Supplier management

1.7 Full Epos integration and sales analysis, linking to one true source

1.8 Sustainability product carbon impact and food waste monitoring

The rates Tendered shall be Fixed and Firm for the first 3 years of the term of the Contract, and will be reviewed at the end of Year 3 if we wish to extend.