Procurement Intelligence

Find a TenderAwarded

Published 3 Jun 2021, 09:14 BST

Official UK procurement notice

The Courtauld Events Supplier Framework

Official notice

Authority: The Courtauld Institute of Art

Framework agreement5 lotsServicesOpen procedureMax 5 lots per supplier

Sectors: Agricultural, farming, fishing, forestry and related products (03)Electrical machinery, apparatus, equipment and consumables; lighting (31)Radio, television, communication, telecommunication and related equipment (32)

+6 more

Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Hotel, restaurant and retail trade services (55)IT Services & Software (72)Agricultural, forestry, horticultural, aquacultural and apicultural services (77)Business Services & Consultancy (79)Recreational, cultural and sporting services (92)

Delivery: London (UKI31)

Framework ceiling (notional)£1,780,000total for 5 lots · framework ceiling, not attributable revenue

Submissions closed 30 Jun 2021awarded 29 Sept 2021

Lots 5max 5 won per supplier

What is being bought5 lots · detail below

Published requirement description

The Courtauld hosts a huge variety of events ranging from receptions for hundreds of people hosted by corporate companies and private individuals, small donor dinners to international exhibition openings. This Framework is for Events Services suppliers covering five Lots (Catering, Production, Furniture Hire, Entertainment and Floristry) for internal Courtauld events, however suppliers appointed to the Framework will also be listed on the Approved Supplier List for external event clients (any work for such events will be a direct arrangement between the supplier and external client and not be undertaken under this Framework).

CPV: Audio-visual equipment · Catering services · Cultural event organisation services · Cut flowers · Dining-room furniture · Entertainment services · Event services · Floral arrangements · Floral-display services · Furniture · Lighting systems · Lounge and reception-area furniture · +4 more

How this framework works

From the published notice

Bids received: 12 bids on the busiest of 5 lots · 23 suppliers appointed

Lots and requirements (5)Procurement structure

5 lots · all with a published value · win at most 5 of them · same evaluation weights on every lot

Lot #1CateringAwardedPublished value£1,100,000

Delivery: London · Camden and City of London

55520000 Catering services 79952000 Event services

Lot #2ProductionAwardedPublished value£320,000

Delivery: London · Camden and City of London

31527260 Lighting systems 32232000 Video-conferencing equipment 32321200 Audio-visual equipment 32323300 Video equipment 39100000 Furniture 39143200 Dining-room furniture

Lot #3Furniture HireAwardedPublished value£100,000

Delivery: London · Camden and City of London

39100000 Furniture 39143200 Dining-room furniture 39151000 Miscellaneous furniture 39156000 Lounge and reception-area furniture 79952000 Event services

Lot #4EntertainmentAwardedPublished value£120,000

Delivery: London · Camden and City of London

79952000 Event services 92300000 Entertainment services

Lot #5FloristryAwardedPublished value£140,000

Delivery: London · Camden and City of London

03121200 Cut flowers 03121210 Floral arrangements 77330000 Floral-display services 79952000 Event services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 5 lots

Quality: 70%Price: 30%

Published award criteria (2)

Quality: 70
Price: 30

This is a Light Touch Regime procurement following the general style of an Open Procedure with the following features:

The Notice is issued on 2nd June 2021

Tenders must be returned by 30th June 2021 16:00 BST.

Any potential suppliers not meeting the mandatory requirements (shown as Pass/Fail questions as set out in the procurement documents) will not the remainder of their tender evaluated.

For Lot 1 only - all potential suppliers scoring within 20% points of the 8th placed scoring potential supplier following moderation of the written Quality response (50% made up of (Lot 1 Questionnaire and Case Studies)) and the Pricing (30%), and passing mandatory requirements and the minimum score for each weighted question, will be invited to practical assessment (worth the remaining 20% of the Overall Score).

The successful suppliers will be the top scoring suppliers in each lot, as follows:

Lot 1 Catering - 8 suppliers

Lot 2 Production - 5 suppliers

Lot 3 Furniture Hire - 3 suppliers

Lot 4 Entertainment - 3 suppliers

Lot 5 Floristry - 6 suppliers

Lot distribution rule: Any combination of lots

Shortlisting: see procurement documents

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
“The Courtauld Events Supplier Framework” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 3 Jun 2021, 09:14 BST
Last source update: 28 Oct 2021, 16:15 BST
Authority reference: 586596678
FTS notice number: 2021/S 000-027097
Classification (CPV): Audio-visual equipmentCatering servicesCultural event organisation servicesCut flowersDining-room furnitureEntertainment servicesEvent servicesFloral arrangementsFloral-display servicesFurniture
+6 more
Lighting systemsLounge and reception-area furniture
Delivery area: London (UKI31)
Official registry OCID: ocds-h6vhtk-02b7dd Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: see procurement documents

Publisher note: This is a Light Touch Regime procurement following the general style of an Open Procedure with the following features: The Notice is issued on 2nd June 2021 Tenders must be returned by 30th June 2021 16:00 BST. Any potential suppliers not meeting the mandatory requirements (shown as Pass/Fail questions as set out in the procurement documents) will not the remainder of their tender evaluated. See ITT for further details. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./5J433GCW2A To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/5J433GCW2A GO Reference: GO-202162-PRO-18338412 To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=631609242 GO Reference: GO-20211028-PRO-19148126

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Appointment period ends: 30 Jun 2021, 16:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com/tenders/UK-UK-London… ↗

Timeline

30 Jun 2021 → 28 Oct 2021 · 2 dates

Admission / appointment period endsperiod end, not a bid countdown
30 Jun 2021, 16:00 BST
Notice published
28 Oct 2021, 16:15 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
28 Oct 2021, 16:15 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 23admitted to the panel · see the list ↓

Bids received 12busiest of 5 lots

Contracts signed 20latest 29 Sept 2021

24 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 6 of these contracts carry the same published figure, £140,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Catering
Signed
29 Sept 2021
Value
£1,100,000
Status
active
Production
Signed
29 Sept 2021
Value
£320,000
Status
active
Production
Signed
29 Sept 2021
Value
£320,000
Status
active
Production
Signed
29 Sept 2021
Value
£320,000
Status
active
Production
Signed
29 Sept 2021
Value
£320,000
Status
active
Furniture Hire
Signed
29 Sept 2021
Value
£100,000
Status
active
Furniture Hire
Signed
29 Sept 2021
Value
£100,000
Status
active
Entertainment
Signed
29 Sept 2021
Value
£120,000
Status
active
Entertainment
Signed
29 Sept 2021
Value
£120,000
Status
active
Entertainment
Signed
29 Sept 2021
Value
£120,000
Status
active
Floristry
Signed
29 Sept 2021
Value
ceiling above
Status
active
Catering
Signed
29 Sept 2021
Value
£1,100,000
Status
active
Floristry
Signed
29 Sept 2021
Value
ceiling above
Status
active
Floristry
Signed
29 Sept 2021
Value
ceiling above
Status
active
Floristry
Signed
29 Sept 2021
Value
ceiling above
Status
active
Floristry
Signed
29 Sept 2021
Value
ceiling above
Status
active
Floristry
Signed
29 Sept 2021
Value
ceiling above
Status
active
Catering
Signed
29 Sept 2021
Value
£1,100,000
Status
active
Catering
Signed
29 Sept 2021
Value
£1,100,000
Status
active
Catering
Signed
29 Sept 2021
Value
£1,100,000
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Catering	12bids · 12 electronic	—	—	—
2 · Production	5bids · 5 electronic	—	—	—
3 · Furniture Hire	2bids · 2 electronic	—	—	—
4 · Entertainment	5bids · 5 electronic	—	—	—
5 · Floristry	7bids · 7 electronic	—	—	—

Contracting authority & participating public bodies

The Courtauld Institute of Art

Contracting authorityBody governed by public lawEducation Somerset House, Strand, London, London, WC2R 0RNContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

23 commercial parties on the notice

A Bubble Company LtdFramework contractor03716261 333 Medlar St, London, LondonContact email, phone
Alison Price & Company LimitedFramework contractor02648340 Units 3 And 4 Trade City Avro Way, Weybridge, South EastContact email, phone
Blue Strawberry Group LtdFramework contractor06006815 26-28 Sidney Road, London, LondonContact email, phone
Brennan Trading Limited (Caper and Berry)Framework contractor05362032 Halfway Courtyard, Halfway Lane,, Godalming, South EastContact email, phone
By Word of Mouth LimitedFramework contractor03310603 Devon House, Anchor Street,, Chelmsford, LondonContact email, phone
Create Food LtdFramework contractor02857354 550 Thames Valley Park Drive, Reading, South EastContact email, phone
Hayford & Rhodes International LtdFramework contractor12829034 29 North Audley Street, London, LondonContact email, phone
Larry Walshe LtdFramework contractor08988717 Unit 9 Boundary Business Court, London, LondonContact email, phone
Lavender Green FlowersFramework contractor05528405 17-18 Bridgewater Way, London, LondonContact email, phone
McQueens Flowers LtdFramework contractor10913066 29 North Audley Street, London, LondonContact email, phone

Show 13 more suppliers

Options GreathireFramework contractor12117789 Unit 602 Central Way, London, LondonContact email, phone
Pinstripes and Peonies LtdFramework contractor07231753 8 Coldbath Square, London, LondonContact email, phone
Prelude Entertainment LimitedFramework contractor07489347 80-83 Long Lane, London, LondonContact email, phone
R G Jones Sound Engineering LtdFramework contractor05110183 16 Endeavour Way, London, LondonContact email, phone
Rocket Food LtdFramework contractor04075251 Unit 5 Southside Industrial Estate, London, LondonContact email, phone
SFL GroupFramework contractor11586278 Kemp House, 160 City Road, London, LondonContact email, phone
Shane Connolly Flowers LtdFramework contractor04825341 2 Wyevale Business Park, Hereford, West MidlandsContact email, phone
Sternberg Clarke LimitedFramework contractor03419165 Russell House, Spencer Court, London, LondonContact email, phone
Subfrantic Production Services LtdFramework contractor09277274 Unit 5, Holmshaw Farm, Bromley, LondonContact email, phone
Velvet Entertainment LimitedFramework contractor06052035 65 Somerton Road, Street, South WestContact email, phone
Velvet LivingFramework contractor06639645 Unit 71 Maskell Road, London, LondonContact email, phone
Wise Productions (UK) LtdFramework contractor02523725 Unit 7 SEGRO Park Perivale, South Greenford, LondonContact email, phone
Zafferano Catering LtdFramework contractor04666246 Units 3 And 4 Trade City Avro Way, Weybridge, South EastContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.