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Published 22 May 2026, 14:31 BST

Official UK procurement notice

The Provision of Audio-Visual Equipment at Cambridge Crematorium and Newmarket Road Cemetery with a support and maintenance service

Official notice

Authority: Cambridge City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Radio, television, communication, telecommunication and related equipment (32)Repair & Maintenance (50) Delivery: East of England (UKH12)
Published estimate£140,000≈ £35k / year · £168,000 inc. VAT
Submissions closed 19 Jun 2026
Contract term 4 yrsends 31 Aug 2030 · up to 31 Aug 2034 with extensions · starts 1 Sept 2026

What is being bought

Published requirement description

We are looking for a suitably experienced and knowledgeable company to act as principal contractor to supply the modern and dynamic audio-visual equipment required for the Cambridge crematorium bereavement services ad mobile AV system, with tribute switch functionality and webcast facility at Newmarket Road Cemetery.

The equipment should be able to provide access to all those who wish to attend in person or online and may have visual or listening impairments. The equipment must have longevity and require minimal ongoing maintenance and be able to integrate with existing AV equipment (following extensive checking for compatibility).

CPV: Audio-visual equipment · Repair and maintenance services of audio-visual and optical equipment

The lotProcurement structure

single lot · value published
Lot #1Renewal 4 yrsSMEPublished value£140,000
Contract period: 1 Sept 2026 – 31 Aug 2030 (4 yrs) · up to 31 Aug 2034 with extensionsValue: £140,000 exc. VAT · £168,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligible
Extensions: 1 X 24 months 1 X 12 month 1 X 12 month
32321200 Audio-visual equipment50340000 Repair and maintenance services of audio-visual and optical equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: 30% Price 70% Quality

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
22 May 2026, 14:31 BST
Last source update
22 May 2026, 14:31 BST
Authority reference
DN817098
FTS notice number
2026/S 000-047992
Latest notice
Tender notice (UK4)
Classification (CPV)
Audio-visual equipmentRepair and maintenance services of audio-visual and optical equipment
Delivery area
East of England (UKH12)
Official registry OCID
ocds-h6vhtk-06a182 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
19 Jun 2026, 12:00 BST
Clarification deadline
16 Jun 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert ↗

Timeline

22 May 2026 → 1 Sept 2026 · 4 dates
  1. Tender notice published160 days ago
    22 May 2026, 14:31 BST
  2. Clarification questions by135 days ago
    16 Jun 2026, 12:00 BST
  3. Submission deadline132 days ago
    19 Jun 2026, 12:00 BST
  4. Contract starts58 days ago
    1 Sept 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    22 May 2026, 14:31 BST
    UK4

Contracting authority & participating public bodies

Cambridge City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCBT-6819-NDPJ The Guildhall, Cambridge, East of England, CB2 1BYContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender