Find a TenderAwarded
Published 9 Mar 2023, 17:06 GMT

Official UK procurement notice

The Provision of Digital Strategy Consultancy Services

Official notice

Authority: University of Southampton (Charity / VCSE)·Consortium: 2 public authorities

ServicesOpen procedure
Published estimate£500,000exc. VAT
Submissions closed 14 Apr 2023awarded 31 May 2023
Awarded to PA CONSULTING SERVICES LTD

What is being bought

Published requirement description

The University has launched its new Strategy with a core purpose to inspire the remarkable and a commitment to excellence in all that we do.

To help us realise the ambition to make a step-change in digital, we wish to develop a Masterplan that will inform priorities for change, the investment we need to make, and guide how we need to change to stay up-to-date and relevant in the future.

This Digital Strategic Plan will also significantly contribute to student life at the University as it will act as an enabler for key digital deliverables in the Education, Student Experience, and International strategic plans.

CPV: Computer support and consultancy services · Systems and technical consultancy services

The lotProcurement structure

single lot · value published
Lot #1The University has launched its new Strategy with a core purpose to inspire the…AwardedPublished value£500,000

The University has launched its new Strategy with a core purpose to inspire the remarkable and a commitment to excellence in all that we do.

It has been clearly acknowledged that digital development and a new approach to this element of our work will be key enabler of our goals. Our intention is to deliver a step change in digital transformation across the University, enabling our reach and impact to be extended. Our digital infrastructures are a vital component in realising our ambitions.

Relatedly, we are in the process of developing an Organisational Excellence Strategic Plan.

To help us realise the ambition to make a step-change in digital, we wish to develop a Masterplan that will inform priorities for change, the investment we need to make, and guide how we need to change to stay up-to-date and relevant in the future.

This Digital Strategic Plan will also significantly contribute to student life at the University as it will act as an enabler for key digital deliverables in the Education, Student Experience, and International strategic plans.

Delivery: South East · These services will be able to be carried out through a blend of online, remote working and onsite workshops and meetings. There will be a need to attend at least 2 full in-person governing body meetings. The services are to be delivered to the University of Southampton, Highfield Campus, Southampton, Hampshire, SO17 1BJ.
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Qualitative Response: 70%
  • Commercial Response: 30%
Published award criteria (2)
  • Qualitative Response: 70%
  • Commercial Response: 30%
Conditions of participation2
  • Economic & financial standing

    The selection criteria is as stated in the Selection Stage document set.

    To support the financial assessment, the University will obtain a Business Risk Report for all Potential Suppliers and every organisation that is being relied on to meet this procurement, using an independent company called Creditsafe.

    The University reserves the right to exclude a Tenderer or request provision of further assurances such as parent company/bank guarantee or performance bonds where a Tenderer's Business Risk Score is: "Moderate Risk"; "High Risk"; "Very High Risk"; or "Not Rated", based on the rating provided by Creditsafe.

    Where a Business Risk Score from our external system is not available, then an alternative method of assessing financial standing will be used. This method is detailed within the Invitation to Tender document set.

    Minimum: Potential suppliers are advised that a requirement of this procurement is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum insurance levels: Employers Liability: £10 million GBP per occurrence. Public Liability: £10 million GB…
  • Technical & professional ability

    The selection criteria is as stated in the Selection Stage document set.

    However, potential suppliers' attention is drawn to the MANDATORY requirements of the selection criteria:

    e.g.

    • Grounds for mandatory exclusion
    • Grounds for discretionary exclusion
    • Economic & Financial Standing
    • Insurance
    • Compliance with equality legislation
    • Health & Safety
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
9 Mar 2023, 17:06 GMT
Last source update
17 Jul 2023, 15:34 BST
Award evaluation window
14 Apr 2023 – …
Authority reference
2023UoS-0748
FTS notice number
2023/S 000-020517
Classification (CPV)
Computer support and consultancy servicesSystems and technical consultancy services
Delivery area
South East (UKJ32)
Official registry OCID
ocds-h6vhtk-03b11e Find a Tender
Contract terms
Electronic trading
electronic ordering · electronic payment

Publisher note: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
14 Apr 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
14 Apr 2023, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

14 Apr 2023 → 17 Jul 2023 · 3 dates
  1. Submission deadline
    14 Apr 2023, 12:00 BST
  2. Bids opened
    14 Apr 2023, 12:01 BST
  3. Notice published
    17 Jul 2023, 15:34 BST

Notice history

2 events · 2 releases on Find a Tender · since 17 Jul 2023
  1. Status changed to complete
    17 Jul 2023, 15:34 BST
  2. Buyer details updated
    17 Jul 2023, 15:34 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £500,0001 contract exc. VAT
Bids received 36
Contracts signed 1latest 31 May 2023
Awarded toValueDateStatus
PA CONSULTING SERVICES LTD£500,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
36bids———

Contracting authority & participating public bodies

2 public bodies on the notice

UNIVERSITY OF SOUTHAMPTON

Contracting authorityCharity / VCSEBody governed by public lawEducation 10007158 · GB-UKPRN: 10007158 BUILDING 37, HIGHFIELD CAMPUS,UNIVERSITY ROAD, SOUTHAMPTON, South East, SO171BJContact email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.