The Provision of Multifunctional Print Devices and Associated Digital Transformation Solutions

Authority: Dudley Metropolitan Borough Council (Local council)

GoodsAward procedure without prior publication of a call for competition

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Repair & Maintenance (50) Delivery: West Midlands (UKG36)

Awarded value£500,000published contract · exc. VAT

Awarded 27 Jul 2026no call for competition

Awarded to sharp business systems UK PLC

What is being bought

Published requirement description

The contract covers the supply and maintenance of all Multifunction Devices (MFDs) across the estate, including the distribution of consumables as required. The contractor is also responsible for relocating devices between sites upon request.

CPV: Office and computing machinery, equipment and supplies except furniture and software packages · Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment

The lotProcurement structure

single lot · no lot value published

Lot #1The supply and maintenance of all Multifunction Devices (MFDs) across the estate,…Awarded

The supply and maintenance of all Multifunction Devices (MFDs) across the estate, including the distribution of consumables as required. The contractor is also responsible for relocating devices between sites upon request.

Delivery: West Midlands · Within the borough of Dudley

50300000 Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 27 Jul 2026, 16:12 BST
Last source update: 27 Jul 2026, 16:12 BST
Authority reference: 25104
FTS notice number: 2026/S 000-070903
Classification (CPV): Office and computing machinery, equipment and supplies except furniture and software packagesRepair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
Delivery area: West Midlands (UKG36)
Official registry OCID: ocds-h6vhtk-06d484 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: Approved call off via University of Essex - Dukefield Procurement Framework

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £500,0001 contract exc. VAT

Bids received 1

Contracts signed 1latest 27 Jul 2026

Awarded to	Value	Date	Status
sharp business systems UK PLC	£500,000 †	—	Awarded

Contracts

Contract 070903-2026-1 · sharp business systems UK PLC
Signed
27 Jul 2026
Value
£500,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

Dudley Metropolitan Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Council House, Priory Road, Dudley, West Midlands, DY11HFContact email

Dispute resolution & review bodies

The High court of England and Wales LondonReview body London

Bidders & participating suppliers

1 commercial party on the notice

Sharp Business Systems UK plcAwarded supplierGB-COH: 02136901 Wakefield, Yorkshire & Humber

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.