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Published 8 May 2024, 14:21 BST

Official UK procurement notice

Ticketless Travel Survey Methodology (TTSM)

Official notice

Authority: CHILTERN RAIL LIMITED (Public body)

ServicesOpen procedure
Published estimate£120,000exc. VAT
Submissions closed 7 Jun 2024

What is being bought

Published requirement description

Chiltern Railways has a requirement to for Ticketless Travel Survey Methodology (TTSM)

As part of the National Rail Contract (NRC) Chiltern is required to carry out Ticketless Travel Surveys in each Ticketless Travel Survey Period in accordance with an agreed Ticketless Travel Survey Methodology.

CPV: Support services for railway transport

The lotProcurement structure

single lot · value published
Lot #1This document is to be read in conjunction with the Agreement for Supply of Ticketless…Published value£120,000

This document is to be read in conjunction with the Agreement for Supply of Ticketless Travel Survey Methodology (TTSM).

The Supplier shall provide the following Services:

As part of the National Rail Contract (NRC) Chiltern is required to carry out Ticketless Travel Surveys in each Ticketless Travel Survey Period in accordance with an agreed Ticketless Travel Survey Methodology. The outputs of each Ticketless Travel Survey will include a "Revenue at Risk Rate", which is defined as follows:

"for any Ticketless Travel Survey Period, that proportion (expressed as a percentage to three decimal places) of revenue estimated by the Ticketless Travel Surveys conducted within that Ticketless Travel Survey Period to be associated with passengers travelling on the Passenger Services without a valid ticket or other valid permission to travel".

The survey contractor shall be required to propose a detailed survey plan and share a copy of a redacted example of a previous plan to CRCL, to demonstrate how the expected levels of sampling are to be achieved.

The supplier shall also share their survey methodology with the CRCL to ensure that it aligns with the

In accordance with the DFT preferred methodology, Chiltern shall target a minimum sample size of 20,000.

In order to ensure robust sampling across different lines of route, times of day, days of week, Chiltern adopts a matrix of 6 time-periods. In each route / time 'bucket' 300 observations shall be targeted (however, this will not always possible, given the unpredictability of demand levels at route / time level).

Delivery: West Midlands, London, South East · In order to ensure robust sampling across different lines of route, times of day, days of week, Chiltern adopts a matrix of 6 time-periods (am peak, inter-peak, pm peak, evening, Sat, Sun) across 5 routes (Amersham (Metropolitan line services), Birmingham (services between London Marylebone and the West Midlands), Midlands local flows, Oxford (services between Oxford and London Marylebone), Wycombe (services between Aylesbury and London Marylebone via High Wycombe).
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    Tenders will be checked to assess whether they are complete and conform to the requirements of the ITT to ensure that there is no matter which would prevent Chiltern Railways lawfully entering a binding contract with the Bidder. Not complete or inconsistent, vague or ambiguous, or material deviations from the requirements in this ITT, will mean Chiltern Railways:

    a) can where necessary and appropriate, seek specific clarification from the Bidder;

    b) reserves the right to reject the Tender if the omissions, ambiguities, inconsistencies or vagaries are considered by Chiltern Railways to be substantial and/or material such that specific clarification sought under the first bullet point is not possible or very unlikely to resolve the issue.

    The Bidder is to base their response on and agree to the Terms and Conditions. The Term and Conditions are suitable for the Services and set out the terms on which Chiltern will contract. No comments or amendments on the Terms and Conditions are permitted. Bidders must confirm the acceptance of the Terms and Conditions and CRCL policies included in ITT.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
8 May 2024, 14:21 BST
Last source update
8 May 2024, 14:21 BST
Award evaluation window
10 Jun 2024 – …
Authority reference
129782
FTS notice number
2024/S 000-014697
Classification (CPV)
Support services for railway transport
Delivery area
West Midlands (UKG)London (UKI)South East (UKJ)
Official registry OCID
ocds-h6vhtk-0457fd Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN

Tender documents are also served through a separate tool: https://secure.marketdojo.com/users/confirmation?confirmation_token=nz4vEDssi6-yjAFizWd1 ↗

Submission deadline
7 Jun 2024, 15:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Participation fee
document
Bids opened
10 Jun 2024, 10:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

8 May 2024 → 10 Jun 2024 · 3 dates
  1. Notice published
    8 May 2024, 14:21 BST
  2. Submission deadline
    7 Jun 2024, 15:00 BST
  3. Bids opened
    10 Jun 2024, 10:00 BST

Contracting authority & participating public bodies

THE CHILTERN RAILWAY COMPANY LIMITED

Contracting authorityPublic bodyPrivateTrain Services GB-COH: 03007939 Doxford International Business Park, Sunderland, North East, SR33XPContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Chiltern Railways Company LimitedReview body London

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.