Transforming Real Time Passenger Information- Ref 05052-2023

1.6.1 - Insurance Cover

Please confirm whether you already have, or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:

Employer’s (Compulsory) Liability Insurance = £10,000,000

Public Liability Insurance = £10,000,000

Professional Indemnity Insurance(each and every claim) = £5,000,000

Product Liability Insurance = £10,000,000

Cyber Liability/Data Protection Insurance= £3,000,000

*There is a legal requirement for certain employers to hold Employer’s (Compulsory) Liability Insurance of £10 million as a minimum.

1.6.2 - Confirmation of or intent to secure insurance

Please attach a copy of an existing Insurance certificate that meets or exceeds the requirements above for the duration of the contract or a letter/quotation from an insurance company confirming that they would offer the required level of insurance to the supplier.

If you cannot produce either one of the above at this stage you will be deemed to have failed the WMCA's Conditions of Participation in relation to this opportunity and will not have your Technical or Commercial submissions evaluated.

1.7.1 - Supplier Declaration

Please acknowledge your acceptance and understanding of the Financial Self-Assessment process, and provide confirmation that:

• You have completed your self-assessment in line with the guidance provided, using the most recent set of financial results available through the CDP.
• You understand that if you fail OR flag as a risk on any metric of the self-assessment you will need to engage with the WMCA Finance Team immediately (via the Proactis messaging facility) to agree a range of mitigations that will enable you to either progress to the shortlisting stage or have your tender submissions evaluated.
• You understand that any engagement with the WMCA Finance Team can only take place during the clarification period, if you cannot agree suitable mitigations then you should not submit a Tender response as it will be rejected.

1.8.2 - Terms and Conditions

The Terms and Conditions related to this contract are non-negotiable, either during the clarification period, standstill or post award. Please confirm that you agree to the terms and conditions we have provided you with in full.

WMCA reserves the right to amend the published terms and conditions if for example an error has been identified. In this case all suppliers will be notified of the amendment immediately. The WMCA also reserves the right to extend clarification and/or tender submission dates resulting from a change to the Terms and Conditions if we feel that the amendment warrants it.

3.1 RTIGT047 CMS to PID Interface Compliance (“Yes/No” response)

Please confirm that your organisation is fully compliant or working towards version 2 RTIGT047 Compliant?

Note: a response of “No” will constitute as a ‘Fail’ result and the submission will not be considered further.

4.1 Experience (Weighted 30%)

Please evidence your experience in providing hardware and software requirements for Transforming Real Time Passenger Information (RTPI) for transport users.

Responses should focus on previous experience rather than proposed solutions or methodologies and include but not be limited to:

• Case Studies of up to three (3) previous contract(s) of comparable size and complexity, that successfully delivered combined software and hardware solutions for Real Time Passenger Information or similar transport technology projects.
• Include client name(s) (where permitted), project dates, contract value and outcomes.
• Relevant, data and/or statistics to demonstrate expertise and credibility.
• Examples of innovative solutions or approaches your organisation has previously implemented to enhance performance, improve efficiency or add value in comparable contracts.
• Details of lessons learnt from previous experience can be used to drive performance and manage risks.

4.2 Technical Resources Capability and Credentials (Weighted 40%)

Please provide evidence of your technical competencies (e.g. skills, qualifications and accreditations) to effectively resource and deliver the RTPI goods & services.

Response should include but not be limited to:

• Details of the key resources (e.g., people, processes and systems) available within your organisation
• Your contract management and governance processes
• Details of your supply chain management to ensure availability and timely delivery of required goods
• Your approach towards innovation

4.3 RTIGT047 Compliance with version 2 (Weighted 30%)

RTIG Compliance

If you have answered "Yes" to the PASS/FAIL Compliance PID protocol standard (question 3.1), then you must demonstrate your compliance or pending compliance with the current published and stable version of the RTIGT047 CMS-to-PID interface Protocol, as developed and maintained by the Real Time Information Group (RTIG), for the purpose of enabling interoperability between the Content Management System (CMS) and RTPI display hardware.

For the avoidance of doubt, the current stable baseline for this procurement is:

• RTIGT047 Part 1- Architecture (v2.0)
• RTIGT047 Part 2 – Core Content Messages (V2.0)
• RTIGT047 Part 3- Message Types for Graphical Displays (V2.0)

Response Requirements

Bidders must provide clear, verifiable evidence demonstrating compliance or currently developing towards compliance with ‘Appendix N’ in the ITT pack. Evidence may include but not be limited to:

• Technical interface documentation or an interface Control Document (ICD) demonstrating alignment with RTIGT047 parts 1-3 (V2.0)
• Examples of live or previous deployments where RTIGT047-compliant interfaces have been implemented.
• Test outputs, conformance statements or third-party validation where available. Where elements are currently being developed then please explain your planned roadmap for achieving full compliance.

Note:

Where elements of RTIGT047 are subject to ongoing maintenance or future enhancement, (including draft or future parts of the specification), bidders must also demonstrate their capability and approach to aligning with future formally published versions of the specification, without material impact on service delivery, interoperability or cost.

Full compliance with RTIGT047 V.2 is necessary by Milestone 2, for Phase 2 Migration detailed at section 9.3 of Appendix A Specification of Requirements, please also refer to ‘Appendix N’ of the ITT pack.