Official UK procurement notice
University of York - IAM - Technical Implementation Partner Services
Authority: University Of York (Pelican) (Education)
What is being bought
Published requirement descriptionThe University of York is issuing this Pre-Market Engagement (PME) notice so we can engage with the "Certified Okta Consultant" market as defined in our Planned Procurement Notice (PPN) 2026/S 000-095516; and subsequently an Invitation to Tender (ITT).
This PME notice is published to trigger Expressions of Interest (EoI) and to allow for a Non Disclosure Agreement (NDA) to be issued. The prerequisites for receiving the NDA and having a successful EoI are stated in the related PPN.
If you consider yourself to be a "Certified Okta partner with at least "consultant level certification" or higher you are applicable for this PME and to be considered for participation in our subsequent Invitation to Tender (ITT) .
The University will therefore conduct a closed PME, in advance of tendering for a Technical Implementation Partner (TIP) to implement its new Identity and Access Management (IAM) platform, Okta.
Okta has already been determined through a separate procurement exercise. The proposed PME is therefore focused on the implementation of the platform, including the scope of implementation services including configuration and integration, delivery approach, resourcing, timescales and commercial model. The University is seeking to engage with organisations with the prescribed OKTA experience shown in the attachment to the PPN and accreditation for delivering enterprise IAM implementations, particularly within complex UK or EU higher education or similar public sector environments. You will be required to evidence this experience and accreditation as part of our PME and ITT which will rapidly follow this notice.
- How the procedure runs: This notice is being issued to explain that the requests to participate will be issued to a prescribed group of participants. The attachment explains the rationale.
CPV: Security software development services · Software implementation services · Software integration consultancy services · Software support services
The lotProcurement structure
single lot · no lot value publishedLot #1PlannedRenewal
- Economic & financial standing
Please refer to the attachment; "Certified Okta partner" with at least "consultant level certification" or higher as specified in the attachment is required.
A compliant procurement exercise to determine Okta as our IAM system has already been conducted.
- Technical & professional ability
"Certified Okta partner" with at least "consultant level certification" or higher as specified in the attachment is required.
- Condition of participationshortlisting
Required certification experience and capacity
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Economic & financial standing
Please refer to the attachment; "Certified Okta partner" with at least "consultant level certification" or higher as specified in the attachment is required.
A compliant procurement exercise to determine Okta as our IAM system has already been conducted.
- Technical & professional ability
"Certified Okta partner" with at least "consultant level certification" or higher as specified in the attachment is required.
- Condition of participationshortlisting
Required certification experience and capacity
Pipeline intelligence · planning stage: how this market runs before the tender is published
How University Of York (Pelican) buys Systems and technical consultancy services (CPV 7222), and who usually turns up
University Of York (Pelican)’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Systems and technical consultancy services (CPV 7222) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in Yorkshire and the Humber.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered outside the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 71 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid23% / 11%
2–323% / 33%
4–638% / 11%
7+15% / 44%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate18% / 22%
Within ±2%45% / 56%
Above estimate36% / 22%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 72Estimate not published
This lot lists more than one class in CPV 72. The comparison uses that group.
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 70 past lots.
A forecast, not a list of bidders.
1 bid10%
2–331%
4–626%
7+33%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 9 Oct 2026, 10:26 BST
- Last source update
- 12 Oct 2026, 17:07 BST
- Award evaluation window
- Submission end – 1 Apr 2027
- Authority reference
UY PROC 1276- FTS notice number
2026/S 000-096292- Accelerated
- Qualifying planned procurement notice
- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-078467Find a Tender
- How it runs
This notice is being issued to explain that the requests to participate will be issued to a prescribed group of participants. The attachment explains the rationale.
How it was run
Official notice- Requests to participate (first stage)
- 24 Dec 2026
- Submission deadline
- 24 Dec 2026
- Accepted languages
- en
Timeline
9 Oct 2026 → 1 May 2027 · 7 dates- Planning notice published18 days ago9 Oct 2026, 10:26 BST
- Latest notice published15 days ago12 Oct 2026, 17:07 BST
- Today28 Oct 2026
- Market engagementin 2 days30 Oct 2026, 23:59 GMT
Please engage with us through the York In-tend e-tendering portal found at supplier.in-tend.co.uk/york/home ↗
Look for reference UY PROC 1276
From here you can download the EoI form, upload your Okta certification and evidence of experience and provide the details necessary to issue the NDA.
The University will issue the NDA via DocuSign. Once you have met the Okta experience INITIAL assessment criteria (further details on that experience may be sought and used to limit participants later), and have signed the NDA, the University will then issue 1) its draft ITT documents for you to review and 2) a set of questions formed to clarify our requirements further.
The PME questions are about the scope of the contracted services, they are not selection or evaluation questions.
The University has held some time aside in case 1-2-1 meetings might help better explore the points you raise in your response. W/c 02 November 2026 has been set aside for that purpose.
Following PME the University will decide how it wants to adjust its ITT documents before issuing the ITT, hopefully before the Christmas break.
- Tender notice expectedin 33 days30 Nov 2026, 23:59 GMT
- Submission deadlinein 56 days24 Dec 2026
- Award decision expected byin 154 days1 Apr 2027, 00:59 BST
- Contract startsin 184 days1 May 2027
Notice history
2 events · 2 releases on Find a Tender · since 9 Oct 2026- Planned procurement notice published9 Oct 2026, 10:26 BSTUK3
- Preliminary market engagement notice published12 Oct 2026, 17:07 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Supplier Eligibility and Market Positioning Document attached. This is for notification only. Where eligible, please respond to the PME Notice which will be issued within the next few days.
Notices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender