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Find a TenderAwardedContract award notice
Published 15 Oct 2025, 13:34 BST

Official UK procurement notice

UOW974 - Sports Performance Software & GPS Tracking System

Official notice

Authority: University of Worcester (Education)

GoodsCompetitive flexible procedureAbove thresholdSME suitable
Sectors: Laboratory, optical and precision equipments (excl. glasses) (38)Software Packages & ERP (48) Delivery: West Midlands (UKG12)
Published estimate£350,000≈ £117k / year · £420,000 inc. VAT · 1 value update
Submissions closed 21 Jan 2026awarded 19 May 2026
Award (standstill) to Catapult, Hudl
Contract term 3 yrsends 31 Aug 2029 · up to 1 Sept 2033 with extensions · starts 1 Sept 2026

What is being bought

Published requirement description

This is a formal invitation to tender.

The University of Worcester is seeking to enhance its Sports Performance Analysis (SPA) and GPS-based physical tracking capabilities. This solution supports the University’s strategic growth in SPA across multiple academic teaching programs, research partnerships, and applied sport contexts.

To support the University’s ambitious growth in its SPA portfolio the University is seeking a SPA and GPS-based physical performance tracking solution, enabling advanced data capture, analysis, and reporting across a range of sports and educational environments. The solution should support both teaching and applied practice by enabling real-time and post-event performance analysis, integrating GPS tracking with video and event coding, and providing intuitive dashboards to enhance student learning and research engagement. It should feature intuitive dashboards and reporting tools tailored for use by coaches, analysts, and students, while ensuring secure data collection and management in full compliance with GDPR. Additionally, the solution must be scalable to support deployment across academic modules, research projects, and external partnerships.

The University of Worcester is splitting the two requirements into separate lots to include LOT1 Sports Performance Analysis Software and LOT2 GPS Physical Tracking Solution.

Suppliers must register their interest on the following tender platform

in-tendhost.co.uk/universityofworceste… ↗

  • The authority expects to re-tender this requirement around 1 Sept 2029, 00:59 BST.
  • How the procedure runs: PME undertaken, Tender issued, Interviews and tender docs to follow

CPV: Global navigation and positioning systems (GPS or equivalent) · Industry specific software package

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£0
Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 1 Sept 2033 with extensions
Delivery: West MidlandsEligibility: SME eligible
Extensions: Two options of a further two years pending the requirments still remain
38112100 Global navigation and positioning systems (GPS or equivalent)48100000 Industry specific software package

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: 30% commercial 70% quality and suitability

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Sept 2029
First published
15 Oct 2025, 13:34 BST
Last source update
19 May 2026, 16:49 BST
Award evaluation window
Submission end – 20 Mar 2026
Authority reference
UOW974
FTS notice number
2025/S 000-081560
Latest notice
Contract award notice (UK6)
Classification (CPV)
Global navigation and positioning systems (GPS or equivalent)Industry specific software package
Delivery area
West Midlands (UKG12)
Official registry OCID
ocds-h6vhtk-05cd4c Find a Tender
How it runs

PME undertaken, Tender issued, Interviews and tender docs to follow

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
21 Jan 2026, 10:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/universityofworceste… ↗

Timeline

15 Oct 2025 → 1 Sept 2026 · 10 dates
  1. Planning notice published376 days ago
    15 Oct 2025, 13:34 BST
  2. Market engagement360 days ago
    31 Oct 2025, 23:59 GMT

    Pre Market Engagement document is availble via the University's In-Tend portal

    in-tendhost.co.uk/universityofworceste… ↗

    You will need to register as a supplier on the system to gain access if you are not already registered.

  3. Next notice expected321 days ago
    9 Dec 2025, 23:59 GMT
  4. Tender notice published320 days ago
    10 Dec 2025, 14:33 GMT
  5. Submission deadline279 days ago
    21 Jan 2026, 10:00 GMT
  6. Award decision expected by220 days ago
    20 Mar 2026, 23:59 GMT
  7. Assessment summaries sent161 days ago
    19 May 2026, 00:00 BST
  8. Latest notice published160 days ago
    19 May 2026, 16:49 BST
  9. Standstill ends150 days ago
    29 May 2026, 23:59 BST
  10. Contract starts56 days ago
    1 Sept 2026, 00:00 BST

Notice history

10 events · 4 releases on Find a Tender · since 15 Oct 2025
  1. Preliminary market engagement notice published
    15 Oct 2025, 13:34 BST
    UK2
  2. Preliminary market engagement notice published
    15 Oct 2025, 14:07 BST
    UK2
  3. Tender notice published
    10 Dec 2025, 14:33 GMT
    UK4
  4. Published value published: £350,000
    10 Dec 2025, 14:33 GMT
  5. Status changed to active
    10 Dec 2025, 14:33 GMT
  6. Procurement method changed
    10 Dec 2025, 14:33 GMT
  7. Deadline published: 21 Jan 2026, 10:00 GMT
    10 Dec 2025, 14:33 GMT
  8. Contract award notice published
    19 May 2026, 16:49 BST
    UK6
  9. Status changed to complete
    19 May 2026, 16:49 BST
  10. Contract signature expected
    20 Jun 2026, 23:59 BST
    scheduled
Published amendments (1)

Information regarding where to access document was not clear in original notice - please use the following link to access relevant information https://in-tendhost.co.uk/universityofworcester/aspx/

Routine re-releases (4)
  • 2025-10: 1 release · 15 Oct 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £403,5751 award exc. VAT
Bids received 31 from SMEs
Awarded toValueDateStatus
Catapult, Hudljoint awardSports Software & GPS trackers1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: 2 x 12 month extensions£403,57519 May 2026standstill to 29 May 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders10—

Contracting authority & participating public bodies

University of Worcester

Contracting authorityPublic authority - sub-central government GB-PPON: PYJR-8772-LLDP Henwick Grove, Worcester, West Midlands, WR2 6AJContact email

Bidders & participating suppliers

2 commercial parties on the notice
  • CatapultAwarded supplierGB-PPON: PYCZ-9666-PJVY 34 Boar Lane, Leeds, Yorkshire & Humber, LS1 5DAContact email
  • HudlAwarded supplierGB-PPON: PDJJ-5281-DYCG Suncourt House, 2nd Floor, 18-26 Essex Road, London, London, N1 8LNContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure