Official UK procurement notice
Vehicle Maintenance Services · UK public procurement notice
Authority: The Police & Crime Commissioner for Sussex (Police & fire)
What is being bought4 lots · detail below
Published requirement descriptionThis Invitation to Tender ("ITT") has been issued by the Police and Crime Commissioner for Sussex (the PCC for Sussex) who is seeking to appoint a maximum of 32 of suppliers for the provision of vehicle maintenance services to the PCC for Sussex and to the PCC for Surrey (together, 'the Authorities') .
The Requirement will be tendered as a multi-supplier framework divided into 4 (four) lots, listed within the ITT Statement of Requirements (Specification) document. A maximum of 8 suppliers may be awarded a contract on each Framework lot.
To minimise environmental impact and vehicle downtime, while at the same time increasing supplier participation to the project, premises where suppliers intend to provide the service must be located within 35 miles of at least one of the Authorities' workshops in Surrey, East Sussex and West Sussex.
- The authority expects to re-tender this requirement around 1 Aug 2030, 23:59 BST.
CPV: Repair and maintenance services of motor vehicles and associated equipment
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 32 suppliers
- Framework period
- 4 yrs from 1 Feb 2027
- Buyer regions
- UKJ2
Who may buy through it
The Police and Crime Commissioner for Surrey
The Police and Crime Commissioner for Sussex
Published description of the framework
The indicative spend for this framework is estimated at £2,750,000.00 VAT exclusive.
The total spend value will be divided between all the suppliers on the Framework based on the estimated lot value and work allocation process described within the ITT and the Framework Conditions of Contract.
Lots and requirements (4)Procurement structure
4 lots · all with a published value · same evaluation weights on every lotLot #1MotorcyclesPublished value£55,000
Provision of maintenance services for motorcycles
Lot #2CarsPublished value£1,430,000
Provision of maintenance services for cars
Lot #3Vans up to 3.5 tonnesPublished value£1,100,000
Provision of maintenance services for vans up to 3.5 tonnes
Lot #4Vans/Lorries over 3.5 tonnesPublished value£165,000
Provision of maintenance services for vans and lorries over 3.5 tonnes
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 60%
- Price: 30%
- Social Value: 10%
Published award criteria (3)
- Technical
- Price
- Social Value
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Vehicle Maintenance Services” is a framework: the contest is a place on its panel, up to 32 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Competition analysis · published record, not a forecast of who will bid
How The Police & Crime Commissioner for Sussex buys Repair and maintenance services of motor vehicles and associated equipment (CPV 5011), and who usually turns up
The Police & Crime Commissioner for Sussex’s published record next to the market for the same work. Compared with other frameworks and DPS only. Whole-market view: Repair and maintenance services of motor vehicles and associated equipment (CPV 5011) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in South East England.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered outside the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 54 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid20%
2–320%
4–640%
7+20%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS: the price is set later, on each call-off.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1MotorcyclesCPV 5011Published estimate£55k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid17%
2–350%
4–628%
7+5%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Cubic Transportation Systems Limited,Live contract | Camera Maintenance and Servicingruns to Jun 2029 | Camera Maintenance and Servicing | £402k | Matched as the earlier contract |
| Calibration & Consultancy Services (UK) LtdWorked for this buyer | Provision of Workshop Equipment Maintenance and Calibration Servicesnotice published May 2025 | — | — | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £88k3 awards in 36m · last 6 months ago | 2 live · £20m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=1 | |
| £722k4 awards in 36m · last 10 months ago | 2 live · £880k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 26% below n=2 | |
| £263k8 awards in 36m · last 1 month ago | 1 live · £1.8m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| 3 awards in 36m · last 8 months ago | None on file | no comparable pairs | |
| 1 award in 36m · last 10 months ago | None on file | no comparable pairs |
Lot #2CarsCPV 5011Published estimate£1.4m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid3%
2–339%
4–648%
7+10%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Cubic Transportation Systems Limited,Live contract | Camera Maintenance and Servicingruns to Jun 2029 | Camera Maintenance and Servicing | £402k | Matched as the earlier contract |
| Calibration & Consultancy Services (UK) LtdWorked for this buyer | Provision of Workshop Equipment Maintenance and Calibration Servicesnotice published May 2025 | — | — | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £88k3 awards in 36m · last 6 months ago | 2 live · £20m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=1 | |
| £722k4 awards in 36m · last 10 months ago | 2 live · £880k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 26% below n=2 | |
| £263k8 awards in 36m · last 1 month ago | 1 live · £1.8m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| 1 award in 36m · last 10 months ago | None on file | no comparable pairs | |
| 1 award in 36m · last 10 months ago | None on file | no comparable pairs |
Lot #3Vans up to 3.5 tonnesCPV 5011Published estimate£1.1m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid3%
2–339%
4–648%
7+10%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Cubic Transportation Systems Limited,Live contract | Camera Maintenance and Servicingruns to Jun 2029 | Camera Maintenance and Servicing | £402k | Matched as the earlier contract |
| Calibration & Consultancy Services (UK) LtdWorked for this buyer | Provision of Workshop Equipment Maintenance and Calibration Servicesnotice published May 2025 | — | — | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £77m21 awards in 36m · last 2 months ago | 1 live · £200k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=6 | |
| £88k3 awards in 36m · last 6 months ago | 2 live · £20m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=1 | |
| £722k4 awards in 36m · last 10 months ago | 2 live · £880k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 26% below n=2 | |
| £263k8 awards in 36m · last 1 month ago | 1 live · £1.8m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £1.5m3 awards in 36m · last 12 months ago | None on file | at estimate n=1 |
Lot #4Vans/Lorries over 3.5 tonnesCPV 5011Published estimate£165k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid9%
2–344%
4–640%
7+7%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Cubic Transportation Systems Limited,Live contract | Camera Maintenance and Servicingruns to Jun 2029 | Camera Maintenance and Servicing | £402k | Matched as the earlier contract |
| Calibration & Consultancy Services (UK) LtdWorked for this buyer | Provision of Workshop Equipment Maintenance and Calibration Servicesnotice published May 2025 | — | — | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £88k3 awards in 36m · last 6 months ago | 2 live · £20m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=1 | |
| £722k4 awards in 36m · last 10 months ago | 2 live · £880k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 26% below n=2 | |
| £263k8 awards in 36m · last 1 month ago | 1 live · £1.8m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £1.5m3 awards in 36m · last 12 months ago | None on file | at estimate n=1 | |
| 3 awards in 36m · last 8 months ago | None on file | no comparable pairs |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
What this replaces i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
41% title match.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
41% title match.
A past supplier may not bid again.
The prior contract this notice most likely re-tenders · matched by title and category (41% title match), the holder is not guaranteed to re-bid
Camera Maintenance and Servicing — held by Cubic Transportation Systems Limited,; the published contract ends 12 Jun 2029.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open admission
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- The Police and Crime Commissioner for Surrey The Police and Crime Commissioner for Sussex
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Aug 2030
- First published
- 5 Oct 2026, 15:57 BST
- Last source update
- 5 Oct 2026, 15:57 BST
- Award evaluation window
- Submission end – 14 Dec 2026
- Authority reference
JPS2118- FTS notice number
2026/S 000-093953- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-078108Find a Tender
How to participate & submission route
Official notice Apply via In-tend- Requests to participate (first stage)
- —
- Appointment period ends
- 2 Nov 2026, 12:00 GMT
- Clarification deadline
- 22 Oct 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted through sell2.in-tend.co.uk/blpd ↗. Submissions made by any other method will not be accepted.
Prior to submitting a response to this upcoming Tender, Bidders are required to register on the Government Central Digital Platform (CDP - www.find-tender.service.gov.uk ↗) and complete their core Supplier Information.
CDP registration is now mandatory for all suppliers tendering for a public contract. As a result, Bidders must ensure they are registered on the CDP and all information is complete and up to date.
Supplier Information from the CDP will be required as part of the tender submission and failure to provide it will result in the tender being non-compliant.
The Police and Crime Commissioner for Sussex wishes to encourage all organisations interested in this procurement to allow sufficient time and resources for their CDP and In-Tend registration.
Timeline
5 Oct 2026 → 1 Feb 2027 · 5 dates- Tender notice published21 days ago5 Oct 2026, 15:57 BST
- Clarification questions by4 days ago22 Oct 2026, 12:00 BST
- Today27 Oct 2026
- Admission / appointment period endsin 6 days · period end, not a bid countdown2 Nov 2026, 12:00 GMT
- Award decision expected byin 48 days14 Dec 2026, 23:59 GMT
- Contract startsin 96 days1 Feb 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published5 Oct 2026, 15:57 BSTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender