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Published 7 Oct 2023, 16:24 BST

Official UK procurement notice

Void Property Repair Service Contract 2024 - Multi Lot

Official notice

Authority: London Borough of Hillingdon (Local council)·Consortium: 2 public authorities

4 lotsServicesOpen procedureMax 4 lots per supplier
Sectors: Repair & Maintenance (50) Delivery: London (UKI74)
Published estimate£33,000,000total for 4 lots
Submissions closed 7 Nov 2023awarded 1 Jul 2024
Awarded to R Benson Property Maintenance Ltd +3 more4 awards

What is being bought4 lots · detail below

Published requirement description

The London Borough of Hillingdon (Hillingdon) invited tenders from suitably qualified and experienced contractors in relation to entering into an agreement (the Contract) to provide a comprehensive Void Property Repairs Service (the Service) for a four (4) year period with the option to extend for a further two (2) plus one (1) years.

The contract is be split into 4 Lots as follows:

  • Lot 1 North (Area A) being the North of the borough.
  • Lot 2 Central (Area B) being the Central part of the borough.
  • Lot 3 South (Area C) being the South of the borough.
  • Lot 4 Reserve back up Contractor (All areas)

Workstreams to be included within each Lot are as follows:

  • Void Property Works
  • Responsive Maintenance (including Emergency Works ordered during Normal Working Hours),
  • Disrepair Works,
  • Out of Hours Emergency Works

The Service is to be provided to Council properties with an estimated volume of circa 600 voids per year, but the Council does not provide any guarantee or assurance in respect of the annual value or volumes of work generated under this contract or geographically where these voids will occur. Each property is within the boundary of the London Borough of Hillingdon and will vary in size.

  • Recurrence: 4 years

CPV: Repair and maintenance services of building installations

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£33,950,000 together) · win at most 4 of them · same evaluation weights on every lot
Lot #1AwardedRenewalPublished value£7,000,000
Delivery: London · London Borough of Hillingdon
Extensions: The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance. · The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance.Variant bids: not allowed
50700000 Repair and maintenance services of building installations
Lot #2CancelledRenewalPublished value£11,200,000
Delivery: London · London Borough of Hillingdon
Extensions: The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance. · The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance.Variant bids: not allowed
50700000 Repair and maintenance services of building installations
Lot #3CancelledRenewalPublished value£15,400,000
Delivery: London · London Borough of Hillingdon
Extensions: The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance. · The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance.Variant bids: not allowed
50700000 Repair and maintenance services of building installations
Lot #4CancelledRenewalPublished value£350,000
Delivery: London · London Borough of Hillingdon
Extensions: The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance. · The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance.Variant bids: not allowed
50700000 Repair and maintenance services of building installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 50%Price: 50%
Published award criteria (2)
  • price: 50
  • Quality: 50
Lot distribution rule: The London Borough of Hillingdon retains the right not to award Lot 1, Lot 2, Lot 3 or the Reserve Lot to one single contractor. If the Council determines that they wish to have different Contractors for each Lot and If the same Contractor is ranked 1st in multiple Lots, they will be given the option to select which Lot is their preference with other Lots being awarded to the 2nd ranked Contractor
Conditions of participation1
  • Suitability

    See procurement tender documents for details

What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 4 years
First published
7 Oct 2023, 16:24 BST
Last source update
20 Aug 2024, 12:38 BST
Award evaluation window
7 Nov 2023 – …
FTS notice number
2024/S 000-026459
Classification (CPV)
Repair and maintenance services of building installations
Delivery area
London (UKI74)
Official registry OCID
ocds-h6vhtk-0408dd Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Performance terms

See procurement tender documents for details

Publisher note: The Contracting Authority reserves the right not to award any contract pursuant to this procurement exercise and / or abandon this procurement exercise at any time and / or award a contract for part of the services at its sole discretion. The Contracting Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and / or tenderer before signature of any contract with the Contracting Authority shall be incurred entirely at that applicants / tenderers risk.

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
7 Nov 2023, 13:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
7 Nov 2023, 13:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.capitalesourcing.com ↗

Timeline

7 Nov 2023 → 20 Aug 2024 · 3 dates
  1. Submission deadline
    7 Nov 2023, 13:00 GMT
  2. Bids opened
    7 Nov 2023, 13:00 GMT
  3. Notice published
    20 Aug 2024, 12:38 BST

Notice history

2 events · 2 releases on Find a Tender · since 20 Aug 2024
  1. Status changed to complete
    20 Aug 2024, 12:38 BST
  2. Buyer details updated
    20 Aug 2024, 12:38 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 4
Awarded value £29,850,0004 contracts exc. VAT
Bids received 19
Contracts signed 4latest 1 Jul 2024
Awarded toValueDateStatus
Lot 1 · The London Borough of Hillingdon (Hillingdon) invited tenders from suitably qualified…1 award
R Benson Property Maintenance LtdSME£5,300,000 †—Awarded
Not linked to a lot3 awards
PiLON Ltd£11,300,000 †—Awarded
PFL Electrical LtdSME£12,900,000 †—Awarded
T Gilmartin Ltd£350,000 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · The London Borough of Hillingdon (Hillingdon) invited tenders from suitably qualified…17bids———
Whole notice19bids———

Contracting authority & participating public bodies

2 public bodies on the notice

London Borough of Hillingdon

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre,, Uxbridge, London, UB8 1UWContact email

Dispute resolution & review bodies

  • Cabinet OfficeReview contact point London
  • High Court of England & WalesMediation body London
  • High Court of England and WalesReview body London
  • High Court of England and Wales ( Royal Courts of Justice)Review body London

Bidders & participating suppliers

4 commercial parties on the notice
  • (2) T Gilmsartin LtdAwarded supplier4169879 Gilmartins Building, Houghton Hall Park, Houghton Regis, Dunstable, Beds LU5 5YG, Dunstable, London
  • P.F.L. ELECTRICAL LTDAwarded supplier04790446 Minerva Centre, Burnham Road, Mundon, MALDON, Essex, CM9 6NP, United Kingdom, MALDON, London
  • PILON LIMITEDAwarded supplier05175644 Unit 4, The Columbia Centre, Station Road, BRACKNELL, Berkshire, RG12 1LP, United Kingdom, BRACKNELL, London
  • R. BENSON PROPERTY MAINTENANCE LIMITEDAwarded supplier04296835 Unit 1, Anglo Business Park, Asheridge Road, CHESHAM, Buckinghamshire, HP5 2QA, United Kingdom, CHESHAM, London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria