Find a TenderAwarded

Published 24 Feb 2023, 09:26 GMT

Official UK procurement notice

W155 West Midlands E Recruitment Service Applicant Tracking System

Authority: West Midlands Employers (WME)·Consortium: 3 public authorities

ServicesOpen procedureSME suitable

Sectors: Software Packages & ERP (48)IT Services & Software (72)Business Services & Consultancy (79) Delivery: West Midlands (UKG)

Published estimate£997,000≈ £142k / year

Submissions closed 27 Mar 2023awarded 5 Jun 2023

Awarded to Tribepad Limited

Contract term 7 yrsends 31 Mar 2031 · starts 1 Apr 2024

What is being bought

Published requirement description

West Midlands Employers wish to procure a Software as a Service (SAAS) cloud based and internet-accessible Applicant Tracking System, that allows access at any time from any location where appropriate connectivity is available. This will enable a continuation of WME’s e-Recruitment services. This will either replace the existing e-Recruitment system (requiring a migration over to a new e-Recruitment system) or will include continued use of the existing e-Recruitment System.

CPV: Human resources management consultancy services · Software package and information systems · Systems and technical consultancy services · Time accounting or human resources software development services · Time accounting or human resources software package

The lotProcurement structure

single lot · value published

Lot #1Awarded 7 yrsPublished value£997,000

Contract period: 1 Apr 2024 – 31 Mar 2031 (7 yrs)

Delivery: West Midlands · West Midlands

Variant bids: not allowed

48000000 Software package and information systems 48450000 Time accounting or human resources software package 72212450 Time accounting or human resources software development services 79414000 Human resources management consultancy services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published award criteria (2)

Quality: 60
Price: 40

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 24 Feb 2023, 09:26 GMT
Last source update: 2 Oct 2023, 09:48 BST
Award evaluation window: 27 Mar 2023 – …
Authority reference: DN1475
FTS notice number: 2023/S 000-028907
Classification (CPV): Human resources management consultancy servicesSoftware package and information systemsSystems and technical consultancy servicesTime accounting or human resources software development servicesTime accounting or human resources software package
Delivery area: West Midlands (UKG)
Official registry OCID: ocds-h6vhtk-03aba9 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 27 Mar 2023, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 120 days from the deadline
Bids opened: 27 Mar 2023, 12:30 BST

Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/default.aspx ↗

Timeline

27 Mar 2023 → 1 Apr 2024 · 4 dates

Submission deadline
27 Mar 2023, 12:00 BST
Bids opened
27 Mar 2023, 12:30 BST
Notice published
2 Oct 2023, 09:48 BST
Contract starts
1 Apr 2024, 00:00 BST

Notice history

3 events · 4 releases on Find a Tender · since 8 Mar 2023

Buyer details updated
8 Mar 2023, 17:11 GMT
Status changed to complete
2 Oct 2023, 09:48 BST
Buyer details updated
2 Oct 2023, 09:48 BST

Published amendments (2 · 0 deadline changes)

When	What	Before	After
—	TextShort Description · 11.1.4:	est Midlands Employers wish to procure a Software as a Service (SAAS) cloud based and internet-accessible Applicant Tracking System, that allows access at any time from any location where appropriate connectivity is available. This will enable a continuation of WME’s e-Recruitment services. This will either replace the existing e-Recruitment system (requiring a migration over to a new e-Recruitme…	West Midlands Employers wish to procure a Software as a Service (SAAS) cloud based and internet-accessible Applicant Tracking System, that allows access at any time from any location where appropriate connectivity is available. This will enable a continuation of WME’s e-Recruitment services. This will either replace the existing e-Recruitment system (requiring a migration over to a new e-Recruitm…
—	TextInformation About Joint procurement · 1.2	The contract is awarded by a central purchasing body	N/A
—	TextDescription of the Procurement · 11.2.4	Staffordshire County Council on behalf of West Midlands Employers wish to procure a Software as a Service (SAAS) cloud based and internet-accessible Applicant Tracking System, that allows access at any time from any location where appropriate connectivity is available. This will enable a continuation of WME’s e-Recruitment services. This will either replace the existing e-Recruitment system (requi…	West Midlands Employers wish to procure a Software as a Service (SAAS) cloud based and internet-accessible Applicant Tracking System, that allows access at any time from any location where appropriate connectivity is available. This will enable a continuation of WME’s e-Recruitment services. This will either replace the existing e-Recruitment system (requiring a migration over to a new e-Recruitme…
—	TextMinimum time frame during which the tenderer must maintain the tender · IV.2.6	Duration in months: 4 (from the date stated for receipt of tender)	Duration in months: 4 (from the start date of the contact)
—	TextBody responsible for mediation procedures · V1.4.1 : V1.4.2	Staffordshire County Council No 2 Staffordshire Place, Tipping Street Stafford ST16 2DH Email sharon.bowers@staffordshire.gov.uk Telephone +44 1785277493	Chantelle Wooldridge email address: c.wooldridge@wmemployers.org.uk Address: West Midlands Employers West Midlands House Gipsy Lane Willenhall West Midlands WV13 2HA Telephone: 0121 732 9870
—	TextMinimum time frame during which the tenderer must maintain the tender · IV.2.6	Duration in months: 4 (from the start date of the contact)	Duration in months: 6 (from the date stated for receipt of tender)

2 amendments published without a description.

Routine re-releases (4)

2023-02: 1 release · 24 Feb 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £997,0001 contract exc. VAT

Bids received 22 from SMEs

Contracts signed 1latest 5 Jun 2023

Awarded to	Value	Date	Status
Tribepad LimitedSME	£997,000 †	—	Awarded

Contracts

W155 West Midlands E Recruitment Service Applicant Tracking System · Tribepad LimitedSME
Signed
5 Jun 2023
Value
£997,000
Period
… – 31 Mar 2031
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2bids · 2 electronic	2	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

West Midlands Employers (WME)

Contracting authorityBody governed by public lawRegional Employers Organisation; Employment services for the public sector West Midlands House, Gypsy Lane,, Willenhall, West Midlands, WV13 2HA…Contact name, email, phone

Consortium members and other public bodies

Staffordshire County CouncilContracting authorityCentral purchasing bodyRegional or local agency/officeGeneral public services Stafford, West MidlandsContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

West Midland EmployersReview body BirminghamContact email
West Midlands EmployersMediation body Birmingham

Bidders & participating suppliers

1 commercial party on the notice

Tribepad LimitedAwarded supplier Sheffield, Yorkshire & Humber

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.