Official UK procurement notice
Wood Fuel Supply · UK public procurement notice
Authority: Staffordshire County Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionStaffordshire County Council (SCC) operates as both a timber merchant and as a wood chip fuel producer/trader which supplies wood chip fuel to a range of biomass heat installations across the county. This operation receives bulk loads of round logs to its timber yard at Heatley Hall Farm, Rugeley, which are stored until suitable for chipping on site. The chips are warehoused in specially constructed shelters on site for further drying until required for delivery to our biomass heat installations on an as-needed basis.
This procurement is for the supply of services to SCC to assist our activity as timber merchant and as a wood chip fuel producer/trader which supplies wood chip fuel.
The maximum expected annual volume approximates to 1,500 tonnes of Round Timber. Timber should be sourced within a 60-mile radius of the depot where possible.
The haulier must demonstrate full compliance with the The Road Haulage of Round Timber Code of Practice 2020, or any successive document, as published by the Timber Transport Forum.
All providers of round timber must be able to demonstrate evidence of a Felling License reference.
NOTE: This is the Contract Details Notice for the awarding of the framework and not a call-off contract. Framework has been awarded to Heartwood Tree Surgeons Limited and HRJ Gould Limited.
CPV: Fuel wood · Wood fuels
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- every call-off is a further competition among the appointed suppliers
- Bids received
- 2 bids received · 2 suppliers appointed
- Framework period
- 2 yrs · up to 4 yrs from 1 Apr 2026
Published description of the framework
Providers were required to submit an initial price for evaluation purposes only to demonstrate they are able to provide the required services under the given budget.
Award of Call-Off Contracts will be on an 100% price basis via a further competition process when the Council has a need for supply of Round Timber.
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same evaluation weights on every lotLot #1Delivery of Round TimberAwardedRenewalPublished value£400,000
The source published no individual description for this lot.
Lot #2Delivery of Wood ChipAwardedRenewalPublished value£200,000
The supply and haulage of wood chip fuel meeting G50/W30 specification or similar to Heatley Hall Farm, to comply with our Renewable Heat Incentive (RHI) obligations.
The maximum expected annual volume approximates to 500 tonnes of Wood Chip.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price: Providers are reminded that this 10% is for evaluation purposes as part of the Framework award process. Call-offs will be made by a 100% price Further Competition when the Council determines that there is a need.
- Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.
- “Wood Fuel Supply” is a framework: the contest is a place on its panel, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 19 Jan 2026, 15:04 GMT
- Last source update
- 14 Apr 2026, 15:44 BST
- Award evaluation window
- Submission end – 13 Mar 2026
- Authority reference
IA3789- FTS notice number
2026/S 000-004418- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0608e7Find a Tender
How it was run
Official notice- Appointment period ends
- 18 Feb 2026, 12:00 GMT
- Clarification deadline
- 11 Feb 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
This procurement will be performed on the Council's eProcurement Platform, Proactis (supplierlive.proactisp2p.com/Account/Login ↗). All relevant procurement documents will be available on this platform under the procurement reference IA3789.
Providers are urged to submit clarifications through the message function on Proactis where possible and NOT via the contact listed in this tender notice.
Timeline
19 Jan 2026 → 14 Apr 2026 · 8 dates- Tender notice published281 days ago19 Jan 2026, 15:04 GMT
- Clarification questions by258 days ago11 Feb 2026, 12:00 GMT
- Admission / appointment period ends251 days ago · period end, not a bid countdown18 Feb 2026, 12:00 GMT
- Award decision expected by227 days ago13 Mar 2026, 23:59 GMT
- Assessment summaries sent223 days ago18 Mar 2026
- Standstill ends213 days ago27 Mar 2026, 23:59 GMT
- Contract starts209 days ago1 Apr 2026, 00:00 BST
- Latest notice published196 days ago14 Apr 2026, 15:44 BST
Notice history
5 events · 3 releases on Find a Tender · since 19 Jan 2026- Tender notice published19 Jan 2026, 15:04 GMTUK4
- Contract award notice published18 Mar 2026, 12:19 GMTUK6
- Status changed to complete18 Mar 2026, 12:19 GMT
- Contract signature expected30 Mar 2026, 23:59 BSTscheduled
- Contract details notice published14 Apr 2026, 15:44 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Delivery of Round Timber1 award | |||
| HRJ GOULD LIMITED, Heartwood Tree Surgeons Ltd1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: Two optional extension periods of 12 months each, to be exercised if the Council is satisfied with the performance of the Framework. | £400,000 | 18 Mar 2026 | Awarded |
| Lot 2 · Delivery of Wood Chip1 award | |||
| supplier not published | — | 5 Mar 2026 | Awarded |
Contracts
Contract 1 · HRJ GOULD LIMITED, Heartwood Tree Surgeons Ltd
- Signed
- 7 Apr 2026
- Value
- £400,000
- Period
- 7 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- Two optional extension periods of 12 months each, to be exercised if the Council is satisfied with the performance of the Framework.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Delivery of Round Timber | 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
2 commercial parties on the notice- HEARTWOOD TREE SURGEONS LIMITEDFramework contractor
- HRJ GOULD LIMITEDFramework contractor
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender