Find a TenderClosedTender notice
Published 27 May 2025, 17:17 BST

Official UK procurement notice

WP4120 - Walsall Archive for All, Community Engagement Delivery Partner

Official notice

Authority: Walsall Metropolitan Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Published estimate£40,000≈ £20k / year · £48,000 inc. VAT
Submissions closed 17 Jun 2025
Contract term 2 yrsends 1 Jul 2027 · starts 1 Jul 2025

What is being bought

Published requirement description

The Council is seeking a high-quality provider to deliver community engagement programme as per specification for The Walsall Archive for All project.

Walsall Council has received confirmation of funding via the National Lottery Heritage Fund (NLHF) to deliver: A new, digital archive project to deepen our understanding of Walsall’s cultural evolution. Co-curating untold heritage stories through material captured by local people. Uncovering hidden archives, representing culture across the Borough, and celebrating through exhibitions within shared spaces, online and in-person. Inspired by the borough-wide collection of one local individual, Jack Haddock, audio and visual content will be digitally archived from people across the Borough, telling communities’ stories. Celebrating identity, heritage and shared experience.

Through the digitisation of thousands of images and audio history recordings, in partnership with Walsall Council Archives, Walsall for All, and Walsall College, the project will platform inter-generational and inter-cultural representation within a more diverse, accessible and usable digital archive platform – publicly accessible into the future. Creating an Archive for All, a people’s archive, representative of the Borough’s evolving identity as captured by local people.

CPV: Advertising and marketing services · Business and management consultancy services · Library and archive services · Museum-exhibition services · Preservation services of exhibits

The lotProcurement structure

single lot · value published
Lot #1 2 yrsSMEVCSEPublished value£40,000

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: 10% Price - 90% Non-Price

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
27 May 2025, 17:17 BST
Last source update
27 May 2025, 17:17 BST
Authority reference
WP4120
FTS notice number
2025/S 000-027888
Latest notice
Tender notice (UK4)
Classification (CPV)
Advertising and marketing servicesBusiness and management consultancy servicesLibrary and archive servicesMuseum-exhibition servicesPreservation services of exhibits
Delivery area
West Midlands (UKG38)
Official registry OCID
ocds-h6vhtk-052761 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
17 Jun 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Timeline

27 May 2025 → 1 Jul 2025 · 3 dates
  1. Tender notice published
    27 May 2025, 17:17 BST
  2. Submission deadline
    17 Jun 2025, 13:00 BST
  3. Contract starts
    1 Jul 2025

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    27 May 2025, 17:17 BST
    UK4

Contracting authority & participating public bodies

Walsall Council

Contracting authorityPublic authority - sub-central government GB-PPON: PHGR-7481-DHXR Civic Centre, Darwall Street, Walsall, West Midlands, WS1 1TPContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender