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Published 11 Mar 2024, 16:02 GMT

Official UK procurement notice

YPO 001238 - Floor Cleaning Chemicals

Official notice

Authority: YPO

Framework agreement13 lotsGoodsOpen procedure
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: UKYorkshire & Humber (UKE45)
Framework ceiling (notional)£695,000total for 13 lots · framework ceiling, not attributable revenue
Submissions closed 15 Apr 2024awarded 12 Jul 2024
Lots 13see the lot list below
Framework period 4 yrsends 24 May 2028 · extension options published · starts 25 May 2024

What is being bought13 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Floor Cleaning Chemicals for use primarily in the education and public services market. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire as well as (LOT 9 ONLY) delivery to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer.

  • Recurrence: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date

CPV: Cleaning and polishing products

How this framework works

From the published notice
Bids received
9 bids received · 6 suppliers appointed
Framework period
4 yrs from 25 May 2024

Lots and requirements (13)Procurement structure

13 lots · no lot values published · evaluation weights differ by lot
Lot #1Carpet spot and stain remover liquid. Cleans stains and deodorises. Trigger spray. 750mlCancelledRenewal Yorkshire & Humber 4 yrs

This lot is for Carpet spot and stain remover liquid. Cleans stains and deodorises. Trigger spray. 750ml.

Contract period: 25 May 2024 – 24 May 2028 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
39800000 Cleaning and polishing products
Lot #2Carpet shampoo /extraction cleaner liquid suitable for extraction carpet cleaning. machines. 5 LitreCancelledRenewal Yorkshire & Humber 4 yrs

This lot is for Carpet shampoo /extraction cleaner liquid suitable for extraction carpet cleaning. machines. 5 Litre.

Contract period: 25 May 2024 – 24 May 2028 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
39800000 Cleaning and polishing products
Lot #3Multi-purpose floor cleaning liquid suitable for hard floor maintenance. 5 LitreCancelledRenewal Yorkshire & Humber 4 yrs

This lot is for Multi-purpose floor cleaning liquid suitable for hard floor maintenance. 5 Litre

Contract period: 25 May 2024 – 24 May 2028 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
39800000 Cleaning and polishing products
Lot #4Wooden floor cleaning liquid suitable to clean and shine laminate flooring and sealed wooden floors. 5 LitreCancelledRenewal Yorkshire & Humber 4 yrs

This lot is for Wooden floor cleaning liquid suitable to clean and shine laminate flooring and sealed wooden floors. 5 Litre

Contract period: 25 May 2024 – 24 May 2028 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
39800000 Cleaning and polishing products
Lot #5Liquid emulsion floor polish suitable for all hard floor polish applications. 5 LitreCancelledRenewal Yorkshire & Humber 4 yrs

This lot is for Liquid emulsion floor polish suitable for all hard floor polish applications. 5 Litre

Contract period: 25 May 2024 – 24 May 2028 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
39800000 Cleaning and polishing products
Lot #6Liquid floor maintainer / restorer suitable for maintaining and restoring polish films and hard floor surfaces. 5 LitreCancelledRenewal Yorkshire & Humber 4 yrs

This lot is for Liquid floor maintainer / restorer suitable for maintaining and restoring polish films and hard floor surfaces. 5 Litre

Contract period: 25 May 2024 – 24 May 2028 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
39800000 Cleaning and polishing products
Lot #7Floor emulsion polish stripper liquid suitable for stripping polish from hard surface floors. 5 LitreCancelledRenewal Yorkshire & Humber 4 yrs

This lot is for Floor emulsion polish stripper liquid suitable for stripping polish from hard surface floors. 5 Litre

Contract period: 25 May 2024 – 24 May 2028 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
39800000 Cleaning and polishing products
Lot #8Floor seal suitable for wooden floor seal application. 4 x 5 LitreCancelledRenewal Yorkshire & Humber 4 yrs

This lot is for Floor seal suitable for wooden floor seal application. 4 x 5 Litre

Contract period: 25 May 2024 – 24 May 2028 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
39800000 Cleaning and polishing products
Lot #9Floor seal suitable for wooden floor seal application. (MUST BE ABLE TO BE DELIVERED DIRECT TO CUSTOMER) 4 x 5 LitreCancelledRenewal UK, Yorkshire & Humber 4 yrs

This lot is for Floor seal suitable for wooden floor seal application. (MUST BE ABLE TO BE DELIVERED DIRECT TO CUSTOMER) 4 x 5 Litre

Contract period: 25 May 2024 – 24 May 2028 (4 yrs)
Delivery: UK, Yorkshire & Humber
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
39800000 Cleaning and polishing products
Lot #10Acid based neutralising agent suitable for hard surface floors treated with alkaline detergents. 5 LitreCancelledRenewal Yorkshire & Humber 4 yrs

This lot is for Acid based neutralising agent suitable for hard surface floors treated with alkaline detergents. 5 Litre

Contract period: 25 May 2024 – 24 May 2028 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
39800000 Cleaning and polishing products
Lot #11Low foam cleaner/degreaser for use in scrubber dryers to maintain hard floor surfaces including wood, terrazzo, marble and stone. 5 LitreCancelledRenewal Yorkshire & Humber 4 yrs

This lot is for Low foam cleaner/degreaser for use in scrubber dryers to maintain hard floor surfaces including wood, terrazzo, marble and stone. 5 Litre

Contract period: 25 May 2024 – 24 May 2028 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
39800000 Cleaning and polishing products
Lot #12Water Based porous floor seal Suitable for vinyl, linoleum, marble, terrazzo, and other stone floors. 5 LitreCancelledRenewal Yorkshire & Humber 4 yrs

This lot is for Water Based porous floor seal Suitable for vinyl, linoleum, marble, terrazzo, and other stone floors. 5 Litre

Contract period: 25 May 2024 – 24 May 2028 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
39800000 Cleaning and polishing products
Lot #13Concentrated Floor Cleaner Maintainer for all types of hard floor supplied in auto dosing packaging. 1 LitreCancelledRenewal Yorkshire & Humber 4 yrs

This lot is for Concentrated Floor Cleaner Maintainer for all types of hard floor supplied in auto dosing packaging. 1 Litre

Contract period: 25 May 2024 – 24 May 2028 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
39800000 Cleaning and polishing products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSocial valueSplit
1 · Carpet spot and stain remover liquid. Cleans stains and deodorises. Trigger spray. 750ml55%35%10%
10 · Acid based neutralising agent suitable for hard surface floors treated with alkaline detergents. 5 Litre55%35%10%
11 · Low foam cleaner/degreaser for use in scrubber dryers to maintain hard floor surfaces including wood, terrazzo, marble and stone. 5 Litre55%35%10%
12 · Water Based porous floor seal Suitable for vinyl, linoleum, marble, terrazzo, and other stone floors. 5 Litre55%35%10%
13 · Concentrated Floor Cleaner Maintainer for all types of hard floor supplied in auto dosing packaging. 1 Litre55%35%10%
2 · Carpet shampoo /extraction cleaner liquid suitable for extraction carpet cleaning. machines. 5 Litre55%35%10%
3 · Multi-purpose floor cleaning liquid suitable for hard floor maintenance. 5 Litre55%35%10%
4 · Wooden floor cleaning liquid suitable to clean and shine laminate flooring and sealed wooden floors. 5 Litre55%35%10%
5 · Liquid emulsion floor polish suitable for all hard floor polish applications. 5 Litre55%35%10%
6 · Liquid floor maintainer / restorer suitable for maintaining and restoring polish films and hard floor surfaces. 5 Litre55%35%10%
7 · Floor emulsion polish stripper liquid suitable for stripping polish from hard surface floors. 5 Litre55%35%10%
8 · Floor seal suitable for wooden floor seal application. 4 x 5 Litre55%35%10%

1 more lots publish their own split on the notice.

Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the

    Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid
  • Price carries 35 points on every lot: a 10% discount moves about 3.5 points.
  • “YPO 001238 - Floor Cleaning Chemicals” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · There is a possibility that this framework will be subject to renewal after 3.5 years from the

commencement date

First published
11 Mar 2024, 16:02 GMT
Last source update
17 Sept 2024, 15:52 BST
Award evaluation window
15 Apr 2024 – …
Authority reference
001238
FTS notice number
2024/S 000-029735
Classification (CPV)
Cleaning and polishing products
Delivery area
UKYorkshire & Humber (UKE45)
Official registry OCID
ocds-h6vhtk-04475f Find a Tender
Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located

on our E-Procurement system. The web address can be found under Procurement

Documents in ‘Communication’ Section in this notice

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
15 Apr 2024, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
15 Apr 2024, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

15 Apr 2024 → 17 Sept 2024 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    15 Apr 2024, 14:00 BST
  2. Bids opened
    15 Apr 2024, 14:00 BST
  3. Contract starts
    25 May 2024, 00:00 BST
  4. Notice published
    17 Sept 2024, 15:52 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    17 Sept 2024, 15:52 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 6admitted to the panel · see the list ↓
Bids received 9
Contracts signed 6latest 12 Jul 2024

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 6 of these contracts carry the same published figure, £695,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 2, Lot 3

    Signed
    12 Jul 2024
    Value
    ceiling above
    Status
    active

  • Lot 11, Lot 13

    Signed
    12 Jul 2024
    Value
    ceiling above
    Status
    active

  • Lot 1, Lot 2

    Signed
    12 Jul 2024
    Value
    ceiling above
    Status
    active

  • Lot 5, Lot 7

    Signed
    12 Jul 2024
    Value
    ceiling above
    Status
    active

  • Lot 2, Lot 6, Lot 7

    Signed
    12 Jul 2024
    Value
    ceiling above
    Status
    active

  • Lot 2, Lot 3

    Signed
    12 Jul 2024
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
9bids———

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, UK, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

6 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria