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Published 21 Aug 2026, 16:24 BST

Official UK procurement notice

Air Conditioning Service and Maintenance

Official notice

Authority: Vico Homes (Public body)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Repair & Maintenance (50) Delivery: Yorkshire & Humber (UKE)
Published estimate£267,000≈ £89k / year · £320,400 inc. VAT
Submissions closed 20 Oct 2026
Contract term 3 yrsends 12 Dec 2029 · up to 12 Dec 2031 with extensions · starts 13 Dec 2026

What is being bought

Published requirement description

The contract is for the following services across Vico's assets:

  • Servicing, Repair and Maintenance
  • Ad Hoc Installation
  • Emergency Call Out

There is no minimum or maximum value of works associated with this contract.

CPV: Repair and maintenance services of electrical and mechanical building installations

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£267,000
Contract period: 13 Dec 2026 – 12 Dec 2029 (3 yrs) · up to 12 Dec 2031 with extensionsValue: £267,000 exc. VAT · £320,400 inc. VAT
Delivery: Yorkshire & HumberEligibility: SME eligible
Extensions: There is the option of a further two periods of 12 months each, (reviewable annually, subject to satisfactory performance and benchmarking) until 12th December 2031.
50710000 Repair and maintenance services of electrical and mechanical building installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (3)
  • Quality: 40%
  • Soical Value: 10%
  • Price: 50%
Published award criteria (3)
  • Quality
  • Soical Value
  • Price
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
21 Aug 2026, 16:24 BST
Last source update
19 Oct 2026, 13:45 BST
Award evaluation window
Submission end – 20 Nov 2026
Authority reference
RFX1000044
FTS notice number
2026/S 000-088694
Latest notice
Tender notice (UK4)
Classification (CPV)
Repair and maintenance services of electrical and mechanical building installations
Delivery area
Yorkshire & Humber (UKE)
Official registry OCID
ocds-h6vhtk-06e9eb Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
20 Oct 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Please find tender documents and submit your bids at Proactis S2C Opportunities:

supplierlive.proactisp2p.com/Account/Login ↗

The reference is RFX1000044.

Timeline

21 Aug 2026 → 13 Dec 2026 · 7 dates
  1. Planning notice published67 days ago
    21 Aug 2026, 16:24 BST
  2. Market engagement52 days ago
    4 Sept 2026, 23:59 BST

    The engagement is to gauge interest and understand what and how the air conditioning service and maintenance can be provided by a single contractor.

    The market engagement can be found on Proactis S2C:

    supplierlive.proactisp2p.com/Account/Login ↗

    The reference number is: RFX1000042

  3. Tender notice published39 days ago
    18 Sept 2026, 13:33 BST
  4. Latest notice published8 days ago
    19 Oct 2026, 13:45 BST
  5. Submission deadline7 days ago
    20 Oct 2026, 12:00 BST
  6. Today
    27 Oct 2026
  7. Award decision expected byin 24 days
    20 Nov 2026, 23:59 GMT
  8. Contract startsin 46 days
    13 Dec 2026

Notice history

7 events · 3 releases on Find a Tender · since 21 Aug 2026
  1. Preliminary market engagement notice published
    21 Aug 2026, 16:24 BST
    UK2
  2. Tender notice published
    18 Sept 2026, 13:33 BST
    UK4
  3. Status changed to active
    18 Sept 2026, 13:33 BST
  4. Procurement method changed
    18 Sept 2026, 13:33 BST
  5. Deadline published: 19 Oct 2026, 17:00 BST
    18 Sept 2026, 13:33 BST
  6. Tender notice published
    19 Oct 2026, 13:45 BST
    UK4
  7. Deadline moved to 20 Oct 2026, 12:00 BST
    19 Oct 2026, 13:45 BST
    +1 days · was 19 Oct 2026, 17:00 BST
Published amendments (1)

Submission deadline extension due to portal issues (upload of attachments).

Contracting authority & participating public bodies

VICO HOMES LIMITED

Contracting authorityPublic authority - sub-central government GB-COH: RS007530 · GB-PPON: PHVM-7719-BQMQ Merefield House, Whistler Drive, Castleford, Yorkshire & Humber, WF10 5HXContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender