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Find a TenderCancelled
Published 30 May 2023, 12:58 BST

Official UK procurement notice

Catering for STEAM – Museum of the Great Western Railway

Official notice

Authority: Swindon Borough Council (Local council)

ServicesOpen procedure
Sectors: Hotel, restaurant and retail trade services (55) Delivery: South West (UKK14)
Budget not disclosedValue not published
Submissions closed 3 Jul 2023

What is being bought

Published requirement description

A single catering partner with a proven track record is required to operate and deliver high quality food and beverage services to its three core business segments at STEAM – Museum of the Great Western Railway, Swindon: 1. Corporate Hospitality & Bar Service 2. Special Events 3. Cafe Current estimated turnover, non-exclusive, STEAM catering is £280,000 per annum, potential growth (up to £600,000 per annum) is demand led through the museum bookings. The initial contract term will be for 60 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 7 years as stated in the ITT documents. Estimated contract spend is between £2,000,000 and £2,200,000 across the initial 5 year contract term and between £3,000,000 and £3,400,000 across the potential total 7 year contract term. Full details relating to the Services are provided in the tender documents.

CPV: Canteen and catering services · Catering services

The lotProcurement structure

single lot · no lot value published
Lot #1Cancelled
Delivery: South West
Extensions: The initial contract term will be for 60 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 7 years as stated in the ITT documents.Variant bids: not allowed
55520000 Catering services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 65%Environmental: 5%
Published sub-criteria (7)
  • method statement: 10%
  • catering scenario: 10%
  • implementation: 10%
  • the range, quality and price points of the food and beverage menus: 15%
  • financial contribution: 35%
  • menu pricing: 15%
  • carbon footprint: 5%
Published award criteria (7)
  • the range, quality and price points of the food and beverage menus: 15%
  • method statement: 10%
  • catering scenario: 10%
  • implementation: 10%
  • carbon footprint: 5%
  • financial contribution: 35%
  • menu pricing: 15%
What this means for your bid
  • Price carries 65 of 100 points: a 10% discount moves about 6.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
30 May 2023, 12:58 BST
Last source update
18 Dec 2023, 16:38 GMT
Award evaluation window
3 Jul 2023 – …
Authority reference
DN672313
FTS notice number
2023/S 000-037181
Classification (CPV)
Canteen and catering servicesCatering services
Delivery area
South West (UKK14)
Official registry OCID
ocds-h6vhtk-03d038 Find a Tender
Contract terms
Performance terms

In the procurement documents

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
3 Jul 2023, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
3 Jul 2023, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

www.supplyingthesouthwest.org.uk ↗

Timeline

3 Jul 2023 → 18 Dec 2023 · 3 dates
  1. Submission deadline
    3 Jul 2023, 14:00 BST
  2. Bids opened
    3 Jul 2023, 14:00 BST
  3. Notice published
    18 Dec 2023, 16:38 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to unsuccessful
    18 Dec 2023, 16:38 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

1 further award records carry no date or value.

Contracting authority & participating public bodies

Swindon Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Swindon Borough Council, Civic Offices, Euclid Street, Swindon, South West, SN1 2JHContact name, email, phone Published organisation website ↗

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria