Official UK procurement notice
Catering Services for Four Extra Care Schemes
Authority: VIVID Housing Ltd (Charity / VCSE)
What is being bought
Published requirement descriptionVIVID wishes to procure a high-quality catering service for its four Extra Care housing schemes:
- Abbey Court, Basingstoke
- Campbell Place, Fleet
- Rowan Court, Chandler's Ford
- Surrey Court, Chandler's Ford
The service supports over 200 customers, including older people living with dementia, frailty and a range of health and support needs. The catering provision plays a key role in customers' daily lives, providing nutritious meals, opportunities for social interaction, and supporting independence, wellbeing and community connection.
We aim to establish a sustainable, customer-focused catering service that delivers consistently high standards of food quality, choice and service across all schemes.
- How the procedure runs: VIVID wishes to procure a high-quality catering service for its four Extra Care housing schemes: • Abbey Court, Basingstoke • Campbell Place, Fleet • Rowan Court, Chandler's Ford • Surrey Court, Chandler's Ford The service supports over 200 customers, including older people living with dementia, frailty and a range of health and support needs. The catering provision plays a key role in customers' daily lives, providing nutritious meals, opportunities for social interaction, and supporting independence, wellbeing and community connection. We aim to establish a sustainable, customer-focused catering service that delivers consistently high standards of food quality, choice and service across all schemes.
CPV: Canteen and catering services · Canteen services · Catering supplies · Meal-cooking services · Meal-serving services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£4,500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Quality: 53%
- Site Visit: 7%
- Presentation/Interview: 10%
- Price: 30%
Published award criteria (4)
- Quality: Quality question evaluation
- Price
- Site Visit
- Presentation/Interview
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Jul 2026, 15:12 BST
- Last source update
- 4 Sept 2026, 15:00 BST
- Award evaluation window
- Submission end – 15 Jan 2027
- FTS notice number
2026/S 000-083966- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06d379Find a Tender
- How it runs
VIVID wishes to procure a high-quality catering service for its four Extra Care housing schemes:
- Abbey Court, Basingstoke
- Campbell Place, Fleet
- Rowan Court, Chandler's Ford
- Surrey Court, Chandler's Ford
The service supports over 200 customers, including older people living with dementia, frailty and a range of health and support needs. The catering provision plays a key role in customers' daily lives, providing nutritious meals, opportunities for social interaction, and supporting independence, wellbeing and community connection.
We aim to establish a sustainable, customer-focused catering service that delivers consistently high standards of food quality, choice and service across all schemes.
How it was run
Official notice- Requests to participate (first stage)
- 5 Oct 2026, 12:00 BST
- Submission deadline
- 5 Oct 2026, 12:00 BST
- Clarification deadline
- 28 Sept 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
24 Jul 2026 → 1 Mar 2027 · 7 dates- Planning notice published95 days ago24 Jul 2026, 15:12 BST
- Market engagement73 days ago14 Aug 2026, 23:59 BST
Submissions are to be made through the In-Tend portal: in-tendhost.co.uk/vivid/ ↗
- Tender notice published53 days ago4 Sept 2026, 15:00 BST
- Clarification questions by29 days ago28 Sept 2026, 12:00 BST
- Submission deadline22 days ago5 Oct 2026, 12:00 BST
- Today27 Oct 2026
- Award decision expected byin 80 days15 Jan 2027, 23:59 GMT
- Contract startsin 124 days1 Mar 2027
Notice history
2 events · 1 release on Find a Tender · since 24 Jul 2026- Preliminary market engagement notice published24 Jul 2026, 15:12 BSTUK2
- Tender notice published4 Sept 2026, 15:00 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender