Cleaning Services for the Isle of Wight Council

The Isle of Wight Council (“the Authority”) invited Tenders from suitably qualified suppliers (“Potential Suppliers”) for the provision of Cleaning Services.

This procurement followed the Open Procedure under the Public Contract Regulations 2015.

The contract is for the regular internal cleaning of offices and other Authority buildings at various locations on the Isle of Wight. The contract will commence on 1 July 2022 and run for a period of 3 years, with an option to extend for up to a further two years at the sole discretion of the Authority.

A good cleaning standard is required with an absence of soil, dust, dirt, stains, marks and odours. All surfaces shall be maintained so as to preserve and enhance their existing condition, polished surfaces shall be maintained in a polished state and the building will show a well-cared for, bright and pleasing appearance.

Currently the contract comprises 20 sites, the combined internal floor area of these sites totals approximately 15,011.5 square metres presently. This comprises Authority offices, libraries and certain other public access premises.

The number of sites is likely to fluctuate over the period of the contract (either up or down) and the successful Supplier shall co-operate fully with the Authority and ensure there is sufficient flexibility to respond both reasonably and effectively to any such changes on an ongoing basis.

The successful Supplier will supply sufficient supervision and cleaning operatives together with recognised cleaning equipment and materials and will take full responsibility for the adequacy and safety of all operations and will comply in all respects with current Health and Safety at work legislation and Control of Substances hazardous to health.

It is the Supplier’s responsibility to provide and safely maintain all tools, plant and equipment necessary to carry out the contract.

Under this contract the Supplier shall provide a function where all cleaning consumables used can be ordered by any Authority site as and when required on an agreed lead time.