This notice announces an administrative change to an existing contract or market (a contract change notice). No new tender or admission is opened here; see the linked notices below for the original opportunity.
Official UK procurement notice
Communal Cleaning · Midland Heart (Jul 2025)
Authority: Midland Heart (Public body)
What is being bought4 lots · detail below
Published requirement descriptionMidland Heart is committed to creating safe, clean, and welcoming environments for all our tenants by maintaining high standards of cleanliness in our communal areas. This contract is a key part of our wider mission to deliver great homes and excellent landlord services, putting tenants at the heart of everything we do.
We are seeking partners who will work closely with us to deliver consistent, high-quality communal cleaning services across our housing stock, ensuring that all shared spaces are maintained to standards that reflect the pride and expectations of our tenants.
Partners must not only deliver core cleaning services but must do so in a way that reflects our values, respects our tenants as customers, and promotes dignity, safety, and well-being. Tenants' feedback and lived experiences will directly inform service delivery, performance monitoring, and continuous improvement in line with the Regulator of Social Housing's Consumer Standards, particularly around Tenant Involvement and Empowerment and Transparency, Influence and Accountability.
- How the procedure runs: Conditions of Participation Invitation to Tender Evaluation and Moderation Clarification/Dialogue (if required) Supplier Site Visits (if required) Supplier Presentations and Interview Negotiation/Dialogue/Clarifications/Final Tenders (if required)
CPV: Cleaning services
Lots and requirements (4)Procurement structure
4 lots · all with a published valueLot #1Stoke, Wolverhampton, Dudley, Halesowen West Bromwich, Oldbury, Gloucester, Wiltshire,…AwardedPublished value£0
Stoke, Wolverhampton, Dudley, Halesowen West Bromwich, Oldbury, Gloucester, Wiltshire, Hereford
Lot #2Leicester, Coventry, Northampton, SolihullAwardedPublished value£0
Lot #3Walsall, Lichfield, Burton, Nottingham, Tamworth, Sutton Coldfield, BirminghamAwardedPublished value£0
Lot #4Birmingham, Redditch & BromsgroveAwardedPublished value£0
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Administrative change
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 15 Jul 2025, 14:54 BST
- Last source update
- 17 Apr 2026, 14:54 BST
- Award evaluation window
- Submission end – 20 Sept 2025
- Authority reference
MH 109- FTS notice number
2025/S 000-040087- Latest notice
- Contract change notice (UK10)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-055fa0Find a Tender
- How it runs
Conditions of Participation
Invitation to Tender
Evaluation and Moderation
Clarification/Dialogue (if required)
Supplier Site Visits (if required)
Supplier Presentations and Interview
Negotiation/Dialogue/Clarifications/Final Tenders (if required)
How it was run
Official notice- Submission deadline
- 11 Aug 2025, 10:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
15 Jul 2025 → 17 Apr 2026 · 7 dates- Tender notice published15 Jul 2025, 14:54 BST
- Submission deadline11 Aug 2025, 10:00 BST
- Award decision expected by20 Sept 2025, 00:59 BST
- Assessment summaries sent376 days ago16 Oct 2025, 00:00 BST
- Standstill ends364 days ago27 Oct 2025, 23:59 GMT
- Contract starts330 days ago1 Dec 2025
- Latest notice published192 days ago17 Apr 2026, 14:54 BST
Notice history
11 events · 6 releases on Find a Tender · since 15 Jul 2025- Tender notice published15 Jul 2025, 14:54 BSTUK4
- Tender notice published18 Jul 2025, 11:09 BSTUK4
- Contract award notice published16 Oct 2025, 11:43 BSTUK6
- Status changed to complete16 Oct 2025, 11:43 BST
- Procurement method changed16 Oct 2025, 11:43 BST
- Contract signature expected28 Nov 2025, 23:59 GMTscheduled
- Contract details notice published13 Feb 2026, 17:04 GMTUK7
- Procurement method changed13 Feb 2026, 17:04 GMT
- Contract details notice published17 Mar 2026, 08:31 GMTUK7
- Contract change notice published17 Apr 2026, 14:54 BSTUK10
- Contract change proposed27 Apr 2026, 23:59 BSTReduction in contract value due to the removal of a property from the contract
Routine re-releases (6)
- 2025-10: 1 release · 16 Oct 2025
- 2025-07: 2 releases · 15 Jul 2025, 18 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Stoke, Wolverhampton, Dudley, Halesowen West Bromwich, Oldbury, Gloucester, Wiltshire,…1 award | |||
| Clean Green Cleaning Services LtdSMECommunal Cleaning Lot 11 Dec 2025 – 30 Nov 2030 | £351,878 inc. VAT | 16 Oct 2025 | Awarded |
| Lot 4 · Birmingham, Redditch & Bromsgrove1 award | |||
| Pinnacle FM LtdCommunal Cleaning Lot 41 Dec 2025 – 30 Nov 2030 | £385,212 inc. VAT | 16 Oct 2025 | Awarded |
| Across several lots1 award | |||
| Chequers Contract Services LimitedCommunal Cleaning Lot 2 and Lot 31 Dec 2025 – 30 Nov 2030 | £740,157 inc. VAT | 16 Oct 2025 | Awarded |
Contracts
Contract 3 · Pinnacle FM Ltd
- Signed
- 6 Mar 2026
- Value
- £1,686,000
- Period
- 6 Mar 2026 – 31 Jan 2031
- Status
- active
- Change proposed 27 Apr 2026 Reduction in contract value due to the removal of a property from the contract, new value £1,231,082
3 agreed KPIs: Tenant Satisfaction · Quality of Work · Scheduled Visits Completed
- Tenant Satisfaction
- Quality of Work
- Scheduled Visits Completed
Contract 2 · Chequers Contract Services Limited
- Signed
- 30 Jan 2026
- Value
- £3,470,000 inc. VAT
- Period
- 1 Feb 2026 – 31 Jan 2031
- Status
- active
3 agreed KPIs: Tenant Satisfaction · Quality of Work · Scheduled Visits Completed
- Tenant Satisfaction
- Quality of Work
- Scheduled Visits Completed
Contract 1 · Clean Green Cleaning Services LtdSME
- Signed
- 23 Jan 2026
- Value
- £1,620,000 inc. VAT
- Period
- 1 Feb 2026 – 31 Jan 2031
- Status
- active
3 agreed KPIs: Tenant Satisfaction · Quality of Work · Scheduled Visits Completed
- Tenant Satisfaction
- Quality of Work
- Scheduled Visits Completed
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Stoke, Wolverhampton, Dudley, Halesowen West Bromwich, Oldbury, Gloucester, Wiltshire,… | 8final-stage tenders · 9 at stage one | 5 | 0 | — |
| 2 · Leicester, Coventry, Northampton, Solihull | 8final-stage tenders · 9 at stage one | 5 | 0 | — |
| 3 · Walsall, Lichfield, Burton, Nottingham, Tamworth, Sutton Coldfield, Birmingham | 8final-stage tenders · 9 at stage one | 5 | 0 | — |
| 4 · Birmingham, Redditch & Bromsgrove | 8final-stage tenders · 9 at stage one | 5 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
3 commercial parties on the notice- CHEQUERS CONTRACT SERVICES LIMITEDAwarded supplier
- CLEAN GREEN CLEANING SERVICES LIMITEDAwarded supplier
- PINNACLE FM LIMITEDAwarded supplier
Official documents & specifications (9)
Official links; attachments are not copiedNotices published for this procedure
- Contract change notice Contract change notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender