Official UK procurement notice
Community Based Alternative Crisis Support Service
Authority: Central and North West London NHS Foundation Trust (Central government)·Consortium: 2 public authorities
What is being bought2 lots · detail below
Published requirement descriptionCentral North West London NHS Foundation Trust (CNWL) and West London NHS Trust (WLT) have completed a competitive process to identify an organisation who can co-produce six/eight community crisis alternative services, with our Experts by Experience (EBE) advisors, service users and carers, to be based in geographical locations across NW London boroughs.
The service will be a non-clinical service which will offer an open access safe space and calm environment for people who are experiencing mental health distress, in crisis, or need mental health advice. Without requiring an appointment, the provision will offer drop-in support, a warm drink, a listening ear, practical assistance, and the ability to refer or direct individuals to additional services if needed. The services will provide immediate practical support to reduce mental health distress and guide those with complex or urgent needs to the appropriate urgent care services. They help individuals manage their distress, develop healthy coping strategies, and ultimately aim to instil hope, self-worth, and purpose.
CNWL & WLT are committed to achieving the right balance of preventative community provision, access to home treatment in the community and inpatient care and the increase in the demand for inpatient beds means that a revised approach to the provision of services is required. Sufficient community and crisis care options are required to support patients in crisis and prevent reoccurrence, and this crisis provision is a key initiative to support this endeavour.
A core outcome for North West London is ‘to reduce A&E attendances’ with particular attention to High Intensity Users. It is vitally important that this service meets the needs of patients that frequently attend emergency settings if their needs could be met in a nonmedical environment. The provider will be expected to work with Liaison psychiatry teams and SPA’s to ensure access and outreach to particular service users is in place.
The services will form part of the CNWL & WLT mental health pathway alongside statutory services to bolster mental health support to CNWL service users (16+) and WLT service users 18+. This service will be available to people from North West London and consideration needs to be given to maximising access through careful location of 6/8 sites, with respect to population hubs, transport networks and areas of high need and maximising access for the population of the 8 Boroughs:
- Ealing
- Hounslow
- Hammersmith & Fulham
- Brent,
- Harrow,
- Hillingdon
- Kensington & Chelsea and Westminster
This procurement was divided into lots.
Lot 1 – Central & North West London Foundation Trust boroughs (Brent, Harrow, Hillingdon, Kensington & Chelsea, Westminster).
Lot 2 - West London Trust boroughs (Ealing, Hammersmith & Fulham, Hounslow).
The contract will be for 3 years with the option to extend for a further 2 x 1 years. The start date of the contract will be 01 April 2026.
CPV: Counselling services · Guidance and counselling services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£8,800,000 together) · same evaluation weights on every lotLot #1WLTAwardedRenewalPublished value£3,800,000
West London NHS Trust boroughs (Ealing, Hammersmith & Fulham, Hounslow)
Lot #2CNWLAwardedRenewalPublished value£5,000,000
Central & North West London NHS Foundation Trust boroughs (Brent, Harrow, Hillingdon, Kensington & Chelsea, Westminster)
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 70%
- Cost: 30%
Published award criteria (2)
- Quality
- Cost
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 25 Jun 2025, 09:16 BST
- Last source update
- 12 Feb 2026, 08:39 GMT
- Award evaluation window
- Submission end – 29 Sept 2025
- Authority reference
C366752- FTS notice number
2025/S 000-034913- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055304Find a Tender
How it was run
Official notice- Submission deadline
- 11 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The Trusts are utilising an electronic Tendering system (“E-Tendering Portal”) to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications, including the submission of Tender responses will be conducted solely via the following link: health-family.force.com/s/Welcome ↗
Timeline
25 Jun 2025 → 1 Apr 2026 · 7 dates- Tender notice published25 Jun 2025, 09:16 BST
- Submission deadline11 Aug 2025, 12:00 BST
- Award decision expected by392 days ago29 Sept 2025, 23:59 BST
- Assessment summaries sent358 days ago3 Nov 2025
- Standstill ends348 days ago12 Nov 2025, 23:59 GMT
- Latest notice published256 days ago12 Feb 2026, 08:39 GMT
- Contract starts209 days ago1 Apr 2026, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 25 Jun 2025- Tender notice published25 Jun 2025, 09:16 BSTUK4
- Contract award notice published3 Nov 2025, 15:42 GMTUK6
- Status changed to complete3 Nov 2025, 15:42 GMT
- Contract signature expected30 Nov 2025, 23:59 GMTscheduled
- Contract details notice published12 Feb 2026, 08:39 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| Hestia Housing and Support1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: 2 x one (1) years in Contract extension periods | £8,800,000 | 3 Nov 2025 | Awarded |
Contracts
Community Based Alternative Crisis Support Service · Hestia Housing and Support
- Signed
- 9 Feb 2026
- Value
- £8,725,633
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
- Status
- active
- Extensions
- 2 x one (1) years in Contract extension periods
3 agreed KPIs: Reduction in rates of patients known and unknown to services attending at ED · Reduction in rates of readmission to adult acute mental health beds · Increase number of appropriate attendees at Crisis Alternative Services
- Reduction in rates of patients known and unknown to services attending at ED
- Reduction in rates of readmission to adult acute mental health beds
- Increase number of appropriate attendees at Crisis Alternative Services
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · WLT | 1final-stage tenders · 2 at stage one | 0 | 1 | — |
| 2 · CNWL | 1final-stage tenders · 3 at stage one | 0 | 1 | — |
Who bid
- wonHestia Housing and SupportVCSE · Greater London · all lots
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- West London NHS TrustContracting authorityPublic authority - central government
Bidders & participating suppliers
1 commercial party on the notice- Hestia Housing and SupportAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender