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Published 27 Mar 2026, 16:27 GMT

Official UK procurement notice

Complex Repairs and Major Voids

Official notice

Authority: Platform Housing Limited (Public body)

3 lotsWorksCompetitive flexible procedureAbove thresholdSME suitableMax 2 lots per supplier
Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: Yorkshire & Humber (UKE1)East Midlands (UKF1)West Midlands (UKG1)
+1 moreSouth West (UKK1)
Published estimate£144,000,000total for 3 lots · £172,800,000 inc. VAT
Submissions closed 7 May 2026
Lots 3max 2 won per supplier
Contract term 2 yrs 11 moends 31 Oct 2029 · up to 31 Oct 2034 with extensions · starts 1 Dec 2026

What is being bought3 lots · detail below

Published requirement description

Platform Housing is seeking to appoint contractors to deliver complex repairs and major void works across its housing portfolio.

The services will include day-to-day responsive repairs and complex works including Disrepair jobs above £1,500. Also included are Major Voids estimated value above £20,000 and ad-hoc component replacements. All works are to ensure that properties are maintained to a safe, compliant and lettable standard.

The contract will cover a range of housing stock types and will be delivered across Platform's Severn, Tame and Witham regions through a multi-contractor model. The contracting authority intends to appoint multiple contractors across the three localities, with a maximum of ten (10) awards across all lots.

  • How the procedure runs: Platform Housing Group will conduct this procurement using the Competitive Flexible Procedure in accordance with the Procurement Act 2023. The procurement will be undertaken in two stages. Stage 1 - Conditions of Participation / Procurement Specific Questionnaire (PSQ): Suppliers will be required to complete a Procurement Specific Questionnaire which includes confirmation of core supplier information via the Central Digital Platform, exclusion grounds declarations, and responses to Conditions of Participation relating to financial capacity, legal compliance and technical ability. Certain questions will be assessed on a pass/fail basis and others will be scored. Further details regarding the Conditions of Participation, including the assessment and scoring methodology, can be found within the Conditions of Participation (CoP) document issued with the procurement documents. Following evaluation of PSQ submissions, Platform Housing Group intends to shortlist the highest ranked suppliers that meet the Conditions of Participation to proceed to the next stage of the procurement. Stage 2 - Invitation to Tender (ITT): Shortlisted suppliers will be invited to submit a full tender in response to the procurement documents. Tenders will be evaluated on the basis of the Most Advantageous Tender (MAT), taking into account quality and price criteria as set out in the tender documentation. Platform Housing Group reserves the right to seek clarification of submissions and may refine the procurement process where permitted under the Procurement Act 2023. Contracts will be awarded to the highest scoring suppliers in accordance with the award criteria and the maximum number of suppliers specified for each lot.
  • No preliminary market engagement: This has been carried out however the notice cannot be linked across multi lots.

CPV: Building completion work · Building construction work · Building installation work · Refurbishment of run-down buildings · Repair and maintenance services

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£144,000,000 together) · win at most 2 of them · same conditions of participation on every lot · same evaluation weights on every lot
Lot #1Complex Repairs and Major Voids - SevernRenewal West Midlands, South West 2 yrs 11 moSMEPublished value£48,000,000

This lot covers the delivery of complex repairs and major void works within the Severn locality.

The services will include complex responsive repairs (£1500), major void refurbishment works (£20,000), and ad-hoc component replacements, ensuring properties are maintained to a safe, compliant and lettable standard.

The Severn locality will be delivered through a multi-contractor model across defined sub-localities:

  • Severn East - Droitwich and Evesham
  • Severn Central - Worcester City
  • Severn West - Malvern and Hereford

Contractors may be appointed to one or more sub-localities in accordance with the award methodology set out in the procurement documents.

The contracting authority intends to appoint multiple contractors within each locality as part of a multi-contractor model, contributing to a maximum of ten (10) awards across all lots.

The initial ranking of awards may take into account bidder locality preferences as part of the allocation methodology.

The estimated value represents the total anticipated value of works across the locality and is not guaranteed to any individual contractor.

Works will be contracted under a JCT Measured Term, where no work can be guaranteed.

Contract period: 1 Dec 2026 – 31 Oct 2029 (2 yrs 11 mo) · up to 31 Oct 2034 with extensionsValue: £48,000,000 exc. VAT · £57,600,000 inc. VAT
Delivery: West Midlands, South WestEligibility: SME eligible
Extensions: The initial contract term is three (3) years. The contracting authority reserves the right to extend the contract for up to a further five (5) years through extension periods of up to three (3) years and a further two (2) years. Any extension will be exercised at the sole discretion of the contracting authority and will be subject to satisfactory contractor performance, continued operational requirements and the availability of budget. Extensions will be applied in accordance with the provisions of the contract.Second stage: up to 8 candidates invited to tender
45210000 Building construction work45262690 Refurbishment of run-down buildings45300000 Building installation work45400000 Building completion work50000000 Repair and maintenance services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    Suppliers will be required to complete a Selection Questionnaire as part of the procurement process. This will include assessment of economic and financial standing in accordance with the requirements set out in the procurement documents.

    Full details are available within the Conditions of Participation document suite.

  • Technical & professional ability

    Suppliers will be required to complete a Selection Questionnaire as part of the procurement process. This will include assessment of technical and professional ability, including relevant experience, resources, and capability to deliver the required services, as detailed in the procurement documents.

    Full details are available within the Conditions of Participation document suite.

  • Condition of participation

    Where the number of suppliers meeting the Conditions of Participation exceeds the maximum number to be invited to tender, suppliers will be shortlisted based on the evaluation of their responses to the Conditions of Participation questions set out in the Procurement Specific Questionnaire (PSQ).

    Responses will be assessed using the scoring methodology described in the Conditions of Participation (CoP) document and the highest ranked suppliers will be invited to submit a tender.

    As outlined in the CoP document, Platform intends to invite between six (6) and eight (8) suppliers to tender for this lot, with between two (2) and four (4) suppliers per sub-locality, subject to sufficient suitable applicants.

    A maximum of twenty (20) suppliers will be taken forward across all localities for these lots.

    Where fewer compliant suppliers are received, all compliant suppliers may be invited to tender.

    shortlisting
Lot #2Complex Repairs and Major Voids - TameRenewal East Midlands, West Midlands 2 yrs 11 moSMEPublished value£48,000,000

This lot covers the delivery of complex repairs and major void works within the Tame locality.

The services will include complex responsive repairs (£1,500), major void refurbishment works (£20,000), and ad-hoc component replacements, ensuring properties are maintained to a safe, compliant and lettable standard.

The Tame locality will be delivered through a multi-contractor model across defined sub-localities:

  • Tame West - Birmingham / West Midlands
  • Tame North - Derbyshire
  • Tame East - Leicestershire
  • Tame East (Leicester) - Leicester City Blocks

Contractors may be appointed to one or more sub-localities in accordance with the award methodology set out in the procurement documents.

The contracting authority intends to appoint multiple contractors within each locality as part of a multi-contractor model, contributing to a maximum of ten (10) awards across all lots.

The initial ranking of awards may take into account bidder locality preferences as part of the allocation methodology.

The estimated value represents the total anticipated value of works across the locality and is not guaranteed to any individual contractor.

Works will be contracted under a JCT Measured Term, where no work can be guaranteed,

Contract period: 1 Dec 2026 – 31 Oct 2029 (2 yrs 11 mo) · up to 31 Oct 2034 with extensionsValue: £48,000,000 exc. VAT · £57,600,000 inc. VAT
Delivery: East Midlands, West MidlandsEligibility: SME eligible
Extensions: The initial contract term is three (3) years. The contracting authority reserves the right to extend the contract for up to a further five (5) years through extension periods of up to three (3) years and a further two (2) years. Any extension will be exercised at the sole discretion of the contracting authority and will be subject to satisfactory contractor performance, continued operational requirements and the availability of budget. Extensions will be applied in accordance with the provisions of the contract.Second stage: up to 8 candidates invited to tender
45210000 Building construction work45262690 Refurbishment of run-down buildings45300000 Building installation work45400000 Building completion work50000000 Repair and maintenance services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    Suppliers will be required to complete a Selection Questionnaire as part of the procurement process. This will include assessment of economic and financial standing in accordance with the requirements set out in the procurement documents.

    Full details are available within the Conditions of Participation document suite.

  • Technical & professional ability

    Suppliers will be required to complete a Selection Questionnaire as part of the procurement process. This will include assessment of technical and professional ability, including relevant experience, resources, and capability to deliver the required services, as detailed in the procurement documents.

    Full details are available within the Conditions of Participation document suite.

  • Condition of participation

    Where the number of suppliers meeting the Conditions of Participation exceeds the maximum number to be invited to tender, suppliers will be shortlisted based on the evaluation of their responses to the Conditions of Participation questions set out in the Procurement Specific Questionnaire (PSQ).

    Responses will be assessed using the scoring methodology described in the Conditions of Participation (CoP) document and the highest ranked suppliers will be invited to submit a tender.

    As outlined in the CoP document, Platform intends to invite between six (6) and eight (8) suppliers to tender for this lot, with between two (2) and four (4) suppliers per sub-locality, subject to sufficient suitable applicants.

    A maximum of twenty (20) suppliers will be taken forward across all localities for these lots.

    Where fewer compliant suppliers are received, all compliant suppliers may be invited to tender.

    shortlisting
Lot #3Complex Repairs and Major Voids - WithamRenewal Yorkshire & Humber, East Midlands 2 yrs 11 moSMEPublished value£48,000,000

This lot covers the delivery of complex repairs and major void works within the Witham locality.

The services will include complex responsive repairs (£1,500), major void refurbishment works (£20,000), and ad-hoc component replacements, ensuring properties are maintained to a safe, compliant and lettable standard.

The Witham locality will be delivered through a multi-contractor model across defined sub-localities:

  • Witham West - Nottinghamshire
  • Witham East - Lincolnshire
  • Witham South - Market Harborough

Contractors may be appointed to one or more sub-localities in accordance with the award methodology set out in the procurement documents.

The contracting authority intends to appoint multiple contractors within each locality as part of a multi-contractor model, contributing to a maximum of ten (10) awards across all lots.

The initial ranking of awards may take into account bidder locality preferences as part of the allocation methodology.

The estimated value represents the total anticipated value of works across the locality and is not guaranteed to any individual contractor.

The estimated value represents the total anticipated value of works across the locality and is not guaranteed to any individual contractor.

Works will be contracted under a JCT Measured Term, where no work can be guaranteed,

Contract period: 1 Dec 2026 – 31 Oct 2029 (2 yrs 11 mo) · up to 31 Oct 2034 with extensionsValue: £48,000,000 exc. VAT · £57,600,000 inc. VAT
Delivery: Yorkshire & Humber, East MidlandsEligibility: SME eligible
Extensions: The initial contract term is three (3) years. The contracting authority reserves the right to extend the contract for up to a further five (5) years through extension periods of up to three (3) years and a further two (2) years. Any extension will be exercised at the sole discretion of the contracting authority and will be subject to satisfactory contractor performance, continued operational requirements and the availability of budget. Extensions will be applied in accordance with the provisions of the contract.Second stage: up to 8 candidates invited to tender
45210000 Building construction work45262690 Refurbishment of run-down buildings45300000 Building installation work45400000 Building completion work50000000 Repair and maintenance services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    Suppliers will be required to complete a Selection Questionnaire as part of the procurement process. This will include assessment of economic and financial standing in accordance with the requirements set out in the procurement documents.

    Full details are available within the Conditions of Participation document suite.

  • Technical & professional ability

    Suppliers will be required to complete a Selection Questionnaire as part of the procurement process. This will include assessment of technical and professional ability, including relevant experience, resources, and capability to deliver the required services, as detailed in the procurement documents.

    Full details are available within the Conditions of Participation document suite.

  • Condition of participation

    Where the number of suppliers meeting the Conditions of Participation exceeds the maximum number to be invited to tender, suppliers will be shortlisted based on the evaluation of their responses to the Conditions of Participation questions set out in the Procurement Specific Questionnaire (PSQ).

    Responses will be assessed using the scoring methodology described in the Conditions of Participation (CoP) document and the highest ranked suppliers will be invited to submit a tender.

    As outlined in the CoP document, Platform intends to invite between six (6) and eight (8) suppliers to tender for this lot, with between two (2) and four (4) suppliers per sub-locality, subject to sufficient suitable applicants.

    A maximum of twenty (20) suppliers will be taken forward across all localities for these lots.

    Where fewer compliant suppliers are received, all compliant suppliers may be invited to tender.

    shortlisting

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Quality: 70%
  • Cost: 30%
Published award criteria (2)
  • Quality: Quality (70%) - Assessment of the bidder's proposed methodology, service delivery model, resources, approach to managing complex repairs and void works, approach to customer service / delivery, compliance, and ability to meet performance and statutory requirements.
  • Cost: Price (30%) - Evaluation of the total cost of service delivery based on the tendered pricing schedule.
Lot distribution rule: Contractors may submit bids for multiple lots. The contracting authority intends to appoint multiple contractors across the three localities, with a maximum of ten (10) awards across all lots. A supplier may be awarded up to a maximum of two (2) neighbouring sub-localities, where applicable. Where a supplier is ranked first in more than the permitted number of awards, the contracting authority reserves the right to determine the final allocation of awards in accordance with the published evaluation methodology and locality preferences. The initial ranking of awards may take into account bidder locality preferences as part of the allocation methodology.
Conditions of participation · identical on every lot3
  • Economic & financial standing

    Suppliers will be required to complete a Selection Questionnaire as part of the procurement process. This will include assessment of economic and financial standing in accordance with the requirements set out in the procurement documents.

    Full details are available within the Conditions of Participation document suite.

  • Technical & professional ability

    Suppliers will be required to complete a Selection Questionnaire as part of the procurement process. This will include assessment of technical and professional ability, including relevant experience, resources, and capability to deliver the required services, as detailed in the procurement documents.

    Full details are available within the Conditions of Participation document suite.

  • Condition of participation

    Where the number of suppliers meeting the Conditions of Participation exceeds the maximum number to be invited to tender, suppliers will be shortlisted based on the evaluation of their responses to the Conditions of Participation questions set out in the Procurement Specific Questionnaire (PSQ).

    Responses will be assessed using the scoring methodology described in the Conditions of Participation (CoP) document and the highest ranked suppliers will be invited to submit a tender.

    As outlined in the CoP document, Platform intends to invite between six (6) and eight (8) suppliers to tender for this lot, with between two (2) and four (4) suppliers per sub-locality, subject to sufficient suitable applicants.

    A maximum of twenty (20) suppliers will be taken forward across all localities for these lots.

    Where fewer compliant suppliers are received, all compliant suppliers may be invited to tender.

    shortlisting
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
27 Mar 2026, 16:27 GMT
Last source update
27 Mar 2026, 16:27 GMT
Award evaluation window
Submission end – 1 Dec 2026
Authority reference
Lot 4
FTS notice number
2026/S 000-028733
Latest notice
Tender notice (UK4)
Classification (CPV)
Building completion workBuilding construction workBuilding installation workRefurbishment of run-down buildingsRepair and maintenance services
Delivery area
Yorkshire & Humber (UKE1)East Midlands (UKF1)West Midlands (UKG1)South West (UKK1)
Official registry OCID
ocds-h6vhtk-067709 Find a Tender
How it runs

Platform Housing Group will conduct this procurement using the Competitive Flexible Procedure in accordance with the Procurement Act 2023.

The procurement will be undertaken in two stages.

Stage 1 - Conditions of Participation / Procurement Specific Questionnaire (PSQ):

Suppliers will be required to complete a Procurement Specific Questionnaire which includes confirmation of core supplier information via the Central Digital Platform, exclusion grounds declarations, and responses to Conditions of Participation relating to financial capacity, legal compliance and technical ability. Certain questions will be assessed on a pass/fail basis and others will be scored. Further details regarding the Conditions of Participation, including the assessment and scoring methodology, can be found within the Conditions of Participation (CoP) document issued with the procurement documents.

Following evaluation of PSQ submissions, Platform Housing Group intends to shortlist the highest ranked suppliers that meet the Conditions of Participation to proceed to the next stage of the procurement.

Stage 2 - Invitation to Tender (ITT):

Shortlisted suppliers will be invited to submit a full tender in response to the procurement documents. Tenders will be evaluated on the basis of the Most Advantageous Tender (MAT), taking into account quality and price criteria as set out in the tender documentation.

Platform Housing Group reserves the right to seek clarification of submissions and may refine the procurement process where permitted under the Procurement Act 2023. Contracts will be awarded to the highest scoring suppliers in accordance with the award criteria and the maximum number of suppliers specified for each lot.

How it was run

Official notice
Requests to participate (first stage)
7 May 2026, 14:00 BST
Submission deadline
7 May 2026, 14:00 BST
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.proactis.com ↗

All submissions must be made electronically via Platform Housing Group's eTendering system (Proactis).

Suppliers must register on Proactis and search for the opportunity to access the procurement documents and submit a response.

Submissions submitted outside of the Proactis system will not be accepted.

Timeline

27 Mar 2026 → 1 Dec 2026 · 4 dates
  1. Tender notice published214 days ago
    27 Mar 2026, 16:27 GMT
  2. Submission deadline173 days ago
    7 May 2026, 14:00 BST
  3. Today
    28 Oct 2026
  4. Contract startsin 33 days
    1 Dec 2026
  5. Award decision expected byin 34 days
    1 Dec 2026, 23:59 GMT

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    27 Mar 2026, 16:27 GMT
    UK4

Contracting authority & participating public bodies

PLATFORM HOUSING LIMITED

Contracting authorityPublic authority - sub-central government GB-COH: RS008288 · GB-PPON: PTHH-6479-BPPR 1700 Solihull Parkway, Solihull, West Midlands, B377YDContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specificationsAccess: www.Proactis.com Procurement documentation will be made available via the Platform Housing eTendering system (Proactis). Interested suppliers must register on Proactis and search for the opportunity to access and download all procurement documents. Further details including how to register on Proactis are available at: https://www.platformhg.com/platform-housing-group-procurement

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender