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Published 31 Mar 2021, 10:11 BST

Official UK procurement notice

Condition Based Maintenance · UK public procurement notice

Official notice

Authority: THAMES WATER UTILITIES LIMITED·Consortium: 2 public authorities

Framework agreement3 lotsServicesNegotiated procedure with prior call for competitionMax 3 lots per supplier
Sectors: Laboratory, optical and precision equipments (excl. glasses) (38)Construction & Civil Engineering (45)Repair & Maintenance (50)
+1 moreBusiness Services & Consultancy (79)
 Delivery: London (UKI)South East (UKJ)
Framework ceiling (notional)£1,300,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 23 Apr 2021awarded 16 Aug 2021
Lots 3max 3 won per supplier

What is being bought3 lots · detail below

Published requirement description

Thames Water wishes to award one or more framework agreements to supplier(s) capable of providing condition monitoring devices and systems.

The agreement will be covered by the following lots;

Lot 1: Supply of vibration Analysis devices and systems

Lot 2: Supply of Thermography devices and systems

Lot 3: Provision of Electrical System Analysis

The aim is to implement the published CBM standard employing modern technology in both vibration and thermography. This will cover;

-Vibration and process data analysis applied to circa. 1900 assets

-Oil analysis applied to circa. 2300 assets

-Thermography applied to circa. 27000 assets

Agreements will be for an initial term of 3 years with the option to extend to a maximum of 8years.

Thames Water reserve the right to issue multiple awards for each lot to achieve the most efficient and economical service solution. Thames Water reserves the right to enter into a contract or contracts for the provision of all or any number of lots.

  • Recurrence: Between 3 and 8 years

CPV: Certification services · Preventive maintenance services · Repair and maintenance of plant · Vibration analysers

How this framework works

From the published notice
Places
up to 8 suppliers · 2 appointed

Lots and requirements (3)Procurement structure

3 lots · all with a published value · win at most 3 of them
Lot #1Vibration AnalysisCancelledRenewalPublished value£500,000

This lot covers the supply of vibration analysis devices for condition based maintenance. The scope also includes provision of after sales support including software app, cloud based software, systems support and training.

Thames Water reserves the right to award this lot to a single supplier, multiple suppliers or make no award at all.

Delivery: London, South East · Whole of Thames Water region
Extensions: Any agreement will be awarded for an initial duration of 3 years, with the option to extend up to a maximum of 8 years · Any agreement will be awarded for an initial duration of 3 years, with the option to extend up to a maximum of 8 yearsSecond stage: up to 3 candidates invited to tenderVariant bids: allowed
38434400 Vibration analysers
Lot #2ThermographyCancelledRenewalPublished value£200,000

Supply of thermography devices including low range and mid range thermal imaging devices. The scope will also include provision of after sales support and systems support including software app and training.

Thames Water reserves the right to award this lot to a single supplier, multiple suppliers or make no award at all.

Delivery: London, South East · Whole of Thames Water region
Extensions: Any agreement will be awarded for an initial duration of 3 years, with the option to extend up to a maximum of 8 years. · Any agreement will be awarded for an initial duration of 3 years, with the option to extend up to a maximum of 8 years.Second stage: up to 3 candidates invited to tenderVariant bids: allowed
45259000 Repair and maintenance of plant
Lot #3Electrical Signature AnalysisAwardedRenewalPublished value£600,000

This lot is for the provision electrical signature analysis systems including cloud based software and systems support.

The scope also includes provision of after sales support and systems support including software app and training.

Thames Water reserves the right to award this lot to a single supplier, multiple suppliers or make no award at all.

Delivery: London, South East · Whole of Thames Water region
Extensions: Any agreement will be awarded for an initial duration of 3 years, with the option to extend up to a maximum of 8 years. · Description of renewals: Any agreement will be awarded for an initial duration of 3 years, with the option to extend up to a maximum of 8 years.Second stage: up to 2 candidates invited to tenderVariant bids: allowed
45259000 Repair and maintenance of plant79132000 Certification services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Successive reduction
Candidates will be reduced successively across stages
What this means for your bid
  • “Condition Based Maintenance” is a framework: the contest is a place on its panel, up to 8 suppliers, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · Between 3 and 8 years
First published
31 Mar 2021, 10:11 BST
Last source update
19 Aug 2021, 10:34 BST
Authority reference
FA1610
FTS notice number
2021/S 000-020290
Classification (CPV)
Certification servicesPreventive maintenance servicesRepair and maintenance of plantVibration analysers
Delivery area
London (UKI)South East (UKJ)
Official registry OCID
ocds-h6vhtk-02a13f Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

Thames Water Utilities Ltd will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)

Publisher note: All suppliers who wish to respond to this notice must request a pre-qualification questionnaire (PQQ) by using the link in Section I.3 of this notice, i.e. https://www.thameswater.co.uk/procurement All bidders will receive an email from procurement.support.centre@thameswater.co.uk containing their log on details into our Smartsource Portal in order to access the PQQ documents. Note that your client may be Thames Water Utilities Ltd or another company within the Kemble Water group structure.

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
23 Apr 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Supplier levy on call-offs (max %)
document
Bid validity
360 days from the deadline
Deposits and guarantees
Bonds and/or Parent Company Guarantees pf performance and financial standing may be required.
Detailed submission instructions & authority contactsFrom official release

www.thameswater.co.uk/procurement ↗

Timeline

23 Apr 2021 → 19 Aug 2021 · 2 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    23 Apr 2021, 12:00 BST
  2. Notice published
    19 Aug 2021, 10:34 BST

Notice history

2 events · 2 releases on Find a Tender · since 19 Aug 2021
  1. Status changed to complete
    19 Aug 2021, 10:34 BST
  2. Buyer details updated
    19 Aug 2021, 10:34 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Contracts signed 2latest 16 Aug 2021

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Electrical Signature Analysis

    Signed
    16 Aug 2021
    Value
    —
    Status
    active

  • Vibration Analysis and Thermography

    Signed
    16 Aug 2021
    Value
    —
    Status
    active

Contracting authority & participating public bodies

2 public bodies on the notice

THAMES WATER UTILITIES LIMITED

Contracting authorityWater RG1 8DB, Reading, South East, RG1 8DBContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Thames Water Utilities LtdReview bodyReview contact point Reading

Framework contractors & participating bidders

2 commercial parties on the notice

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria