Construction of New Football Hub - King George V Playing Fields, Portsmouth - New Pavilion Building and Landscaping Works

Scope of requirements

The proposed new pavilion building and landscaping works can be summarised as follows:

• The new pavilion will replace the existing vandalised and out of use pavilion building in King George V playing field to serve players and spectators.
• The new building will provide the existing grass football pitches and proposed artificial grass pitches with the following accommodation:
• Provide offices used for controlled access to the new artificial grass pitches
• Changing rooms for teams and officials
• Café and kitchen/servery
• Staff offices
• WC's and showers
• Club meeting rooms

The new building is formed of two single storey wings; the changing room wing to be of masonry construction with a flat roof and the public area to be open plan with two pitched roofs separated by a clerestory window. Roof areas to support PV panels.

External areas to provide unobstructed access into the building, protected access between the building and the new AGP's, public seating areas, bin storage, cycle and car parking, including EV charging points. New shrub and tree planting adjacent to the building and to the northern site boundary.

The building is required to be robust and low maintenance as well as presenting an attractive and welcoming arrival point for all users and a positive asset to the community.

The project must achieve a BREEAM rating of 'Very Good', with aspirations to achieve an 'Excellent' rating.

The existing fire damaged pavilion is to be demolished as part of the contract works.

The successful contractor with the responsibility for finalising the design and delivering the new pavilion building and landscaping works, will be expected to co-ordinate and take on the role of Principal Contractor under the CDM Regulations for the various design and works activities with the Council's preferred operating partner and the contractor selected from the football foundations AGP framework to deliver the installation of the new AGP's. The delivery and installation of the new AGP's is not expected to be a sub-contract package as part of the pavilion building and landscaping works contract.

Grant Funding

As stated above, a separate procurement is being undertaken to secure an operator to run the new football hub. Following securing the successful delivery partner in March 2022, a bid for additional grant funding will be made to the Football Foundation to deliver all the works elements of the scheme.

Part of the grant funding application requirement is for the Council to have secured costs for the delivery of both the AGP's and the new pavilion building with the associated landscaping works. This means the Council is issuing both these tenders without having secured all the funding at the point of tender. The funding decision in order to enter into the JCT design and build contract for the works is not expected to be confirmed until late August/ early September 2022.

In the event the Council are unable to proceed with the scheme in line with the current programme, either from being unsuccessful with the grant funding process or other unforeseen delays, the Council will explore future delivery options with the preferred bidder with the design developed through completion of the PCSA. However, the Council reserve the right to use alternative procurement routes including re-tendering across the shortlisted contractors if the project needs to be delivered according to an alternative programme. Additional information: Suppliers will be requested to provide current financial information alongside their latest audited accounts. This information will include for recent balance sheets, latest cash flow forecast and ideally working management profit & loss accounts.

The Council will reserve the right to request updated financial information over the course of the procurement process at key milestones such as prior to invitation to tender and award of contract.