Official UK procurement notice
CT1082 - iPad and Mobile Device Repairs Framework
Authority: The City of Edinburgh Council (Local council)·Consortium: 172 public authorities
What is being bought
Published requirement descriptionThe City of Edinburgh Council (the Council) requires access to an efficient repair service for its Apple iPhone and iPad assets belonging to approximately 145 schools/early years centres within the Edinburgh boundary. The quantity count of our Apple devices is approximately 44,000 iPads of various models and 3,500 iPhones of various models. This service will include the collection, repair and drop off of iPads. The Council intends to create a ranked Framework Agreement for a duration of four years. This framework will run for an initial period of two years, with the option to extend for a further 12 months plus 12 months, undertaken at the sole discretion of the Council. The Council does not guarantee any volume of service during the length of the framework. It is expected that there will be up to 5 Service Providers awarded on this framework.
It is expected that there will be a demand of between 60 and 90 iPads to repair per month. It is anticipated that most repairs will be screen replacements, however the supplier must have the knowledge, skill and capacity to carry out more complex repairs if required. Repairs should be done using high quality replacement parts. For all repairs, it is expected that each device is collected, repaired, and returned within 5 working days.
- Recurrence: 36 Months
CPV: Information technology services · Maintenance and repair of computer equipment · Maintenance and repair of information technology equipment · Repair of information technology equipment
How this framework works
From the published notice- Places
- up to 78 suppliers · 4 bids received (0.1 per place) · 3 appointed
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- Service Delivery and Approach: 25
- Framework Management: 20
- Personnel: 10
- Fair Work First: 10
- Business Continuity: 10
- Warranty: 5
- Community Benefits: 10
- price: 70
- Environmental Impact: 10
Published award criteria (9)
- Service Delivery and Approach: 25%
- Framework Management: 20%
- Personnel: 10%
- Fair Work First: 10%
- Environmental Impact: 10%
- Business Continuity: 10%
- Warranty: 5%
- Community Benefits: 10%
- Price: 70%
- Economic & financial standing
Part 4B: Selection criteria: Economic and financial standing – Question 4B.1.1 - The Bidder should provide its (“general”) yearly turnover for the number of financial years specified in the relevant Contract Notice:
Number of financial years: 2
Minimum required turnover per year: 240,000 GBP
Part 4B: Selection criteria: Economic and financial standing – Question 4B.4 - The bidder confirms the name, value and/or range of the financial ratios specified in the relevant Contract Notice are as follows:
Current ratio for Current Year: 1.10
Current ratio for Prior Year: 1.10
Type of Ratio: Current ratio
Description: The formula for calculating a tenderers current ratio is current assets divided by current liabilities
Minimum Requirement: 1.10
Minimum: Part 4B: Selection criteria Economic and financial standing – Question 4.5.1b & Question 4B.5.2 - The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below: Public Liability: 2,000,000 G…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 70 of 170 points: a 10% discount moves about 7 points. Quality carries 90 of 170: the paper moves it further than the discount.
- “CT1082 - iPad and Mobile Device Repairs Framework” is a framework: the contest is a place on its panel, up to 78 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 36 Months
- First published
- 28 Mar 2023, 10:38 BST
- Last source update
- 5 Feb 2024, 15:15 GMT
- Award evaluation window
- 12 Sept 2023 – …
- FTS notice number
2024/S 000-003722- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03b687Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
Publisher note: In addition to Section I.2 the following organisations are permitted to utilise this framework; Aberdeen Soroptimist Housing Society Ltd Albyn Housing Society Ltd Almond Housing Association Ltd Argyll Community Housing Association Ltd Ark Housing Association Ltd Arklet Housing Association Ltd Barrhead Housing Association Ltd Bellsmyre Housing Association Ltd BT Loch Aillse agus an Eilein Sgitheanaich Ltd - Lochalsh and Skye HA Ltd Dumfries and Galloway Housing Partnership Glasgow Housing Association Ltd, The Home in Scotland Ltd New Gorbals Housing Association Osprey Housing Moray Strathclyde (Camphill) Housing Society Ltd West Lothian Housing Partnership Ltd West Whitlawburn Housing Co-operative Ltd A full list of PSP's is contained within tender documents. Additional information will be contained in tender documents. (SC Ref:756604)
How it was run
Official notice- Appointment period ends
- 12 Sept 2023, 15:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 12 Sept 2023, 15:00 BST
Timeline
21 Apr 2023 → 5 Feb 2024 · 4 dates- Next notice expected21 Apr 2023, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown12 Sept 2023, 15:00 BST
- Bids opened12 Sept 2023, 15:00 BST
- Notice published5 Feb 2024, 15:15 GMT
Notice history
6 events · 3 releases on Find a Tender · since 11 Aug 2023- Published value published: £960,00011 Aug 2023, 12:54 BST
- Status changed to active11 Aug 2023, 12:54 BST
- Procurement method changed11 Aug 2023, 12:54 BST
- Deadline published: 12 Sept 2023, 15:00 BST11 Aug 2023, 12:54 BST
- Buyer details updated11 Aug 2023, 12:54 BST
- Status changed to complete5 Feb 2024, 15:15 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 003722-2024-1
- Signed
- 11 Jan 2024
- Value
- £1,864,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic | 4 | — | — |
Contracting authority & participating public bodies
26 public bodies on the noticeConsortium members and other public bodies
- ANCHO LtdContracting authority
- Abbeyfield Scotland LtdContracting authority
- Aberdeen City CouncilContracting authority
- Aberdeenshire CouncilContracting authority
- Abertay Housing Association LtdContracting authority
- Abronhill Housing AssociationContracting authority
- Angus CouncilContracting authority
- Angus Housing Association LtdContracting authority
- Ardenglen Housing Association LtdContracting authority
- Argyll and Bute CouncilContracting authority
- Atrium HomesContracting authority
- Ayrshire HousingContracting authority
- Barony Housing Association LtdContracting authority
- Berwickshire Housing Association LtdContracting authority
- Bield Housing & CareContracting authority
- Blackwood Homes and CareContracting authority
- Blairtummock Housing Association LtdContracting authority
- Blochairn Housing Association LtdContracting authority
- Blue Triangle (Glasgow) Housing Association LimitedContracting authority
- Bridgewater Housing Association LimitedContracting authority
- Cadder Housing Association LtdContracting authority
- Cairn Housing AssociationContracting authority
- Caledonia Housing AssociationContracting authority
- Calvay Housing Association LtdContracting authority
- Cassiltoun Housing Association Ltd.Contracting authority
Framework contractors & participating bidders
3 commercial parties on the notice- SimplyfixitFramework contractor
- Symec TechnologiesFramework contractor
- The Barcode WarehouseFramework contractor
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria