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Find a TenderAwardedContract details notice
Published 14 Aug 2025, 16:45 BST

Official UK procurement notice

Domestic, Communal and Commercial Gas Service and Maintenance

Official notice

Authority: The Industrial Dwellings Society (1885) Ltd (Public body)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: London (UKI)
Published estimate£2,250,000≈ £750k / year · £2,700,000 inc. VAT · 1 value update59.7% below published estimate
Submissions closed 31 Oct 2025awarded 12 Dec 2025
Awarded to Oakray Ltd
Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

The Industrial Dwellings Society (1885) (IDS) Ltd is seeking to procure a qualified Gas contractor to provide comprehensive maintenance and repair services for its Domestic, Communal and and commercial properties. This includes routine and responsive repairs, safety checks, and compliance with all relevant regulations and standards. The contractor will be responsible for delivering high-quality workmanship, maintaining clear communication with residents and IDS, and ensuring the timely completion of all tasks. Bidders are required to demonstrate proven experience in property maintenance, strong project management skills, and the capacity to work collaboratively with IDS and the local community.

CPV: Boiler installation work · Gas appliance maintenance services · Repair and maintenance services of boilers

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£2,250,000
Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £2,250,000 exc. VAT · £2,700,000 inc. VAT
Delivery: LondonEligibility: SME eligible
Extensions: The Employer, IDS, reserves the right to extend the contract for an additional period of up to two (2) years following the initial three (3) year term, subject to the Contractor's satisfactory performance. Should an extension be agreed, the Employer will provide written confirmation to the Contractor prior to the expiry of the initial contract period.
45331110 Boiler installation work50531100 Repair and maintenance services of boilers50531200 Gas appliance maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Price
  • Quality
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
14 Aug 2025, 16:45 BST
Last source update
11 May 2026, 13:55 BST
Award evaluation window
Submission end – 12 Dec 2025
Authority reference
Gas
FTS notice number
2025/S 000-061320
Latest notice
Contract details notice (UK7)
Classification (CPV)
Boiler installation workGas appliance maintenance servicesRepair and maintenance services of boilers
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-058861 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
31 Oct 2025, 12:00 GMT
Clarification deadline
15 Oct 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Bidders are to submit their tenders electronically via the In Tend Electronic portal. Access to the project can be gained via

in-tendhost.co.uk/theindustrialdwellin… ↗

Timeline

14 Aug 2025 → 11 May 2026 · 11 dates
  1. Planning notice published
    14 Aug 2025, 16:45 BST
  2. Market engagement393 days ago
    30 Sept 2025, 23:59 BST

    This Preliminary Market Engagement (PME) is intended to inform potential suppliers about an upcoming procurement for residential and commercial gas service and maintenance works. Suppliers wishing to participate should register their interest by contacting the Procurement Manager at cjoe@ids.org.uk.

    Where appropriate, a Microsoft Teams meeting may be arranged to discuss the proposed specification and potential innovations, including annual gas safety inspections with fire door inspections.

    Following the conclusion of this engagement, the Client will finalise the procurement strategy and proceed to publish the tender documentation.

  3. Tender notice published392 days ago
    1 Oct 2025, 13:18 BST
  4. Next notice expected392 days ago
    1 Oct 2025, 23:59 BST
  5. Clarification questions by378 days ago
    15 Oct 2025, 12:00 BST
  6. Submission deadline362 days ago
    31 Oct 2025, 12:00 GMT
  7. Assessment summaries sent321 days ago
    12 Dec 2025
  8. Award decision expected by320 days ago
    12 Dec 2025, 23:59 GMT
  9. Standstill ends309 days ago
    23 Dec 2025, 23:59 GMT
  10. Contract starts211 days ago
    1 Apr 2026, 00:00 BST
  11. Latest notice published170 days ago
    11 May 2026, 13:55 BST

Notice history

10 events · 4 releases on Find a Tender · since 14 Aug 2025
  1. Preliminary market engagement notice published
    14 Aug 2025, 16:45 BST
    UK2
  2. Tender notice published
    1 Oct 2025, 13:18 BST
    UK4
  3. Published value updated to £2,250,000
    1 Oct 2025, 13:18 BST
    was £700,000
  4. Status changed to active
    1 Oct 2025, 13:18 BST
  5. Procurement method changed
    1 Oct 2025, 13:18 BST
  6. Deadline published: 31 Oct 2025, 12:00 GMT
    1 Oct 2025, 13:18 BST
  7. Contract award notice published
    12 Dec 2025, 13:28 GMT
    UK6
  8. Status changed to complete
    12 Dec 2025, 13:28 GMT
  9. Contract signature expected
    27 Dec 2025, 23:59 GMT
    scheduled
  10. Contract details notice published
    11 May 2026, 13:55 BST
    UK7
Routine re-releases (4)
  • 2025-08: 1 release · 14 Aug 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £2,176,4161 award inc. VAT; no net value published
Bids received 1010 from SMEs
Contracts signed 1latest 31 Mar 2026
Awarded toValueDateStatus
Oakray Ltd1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Following the initial three-year Term, the Contract may be extended for an additional period of up to two years. The Contract may be extended by mutual written agreement of the Parties, subject to the Contractor's satisfactory performance. Any extension shall be effected by a Deed of Variation duly executed by both Parties.£2,176,416 inc. VAT12 Dec 2025Awarded

Contracts

  • Contract 1 · Oakray Ltd

    Signed
    31 Mar 2026
    Value
    £906,840
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    The contract may be extended subject to satisfactory performance and the written agreement of both parties.
    3 agreed KPIs: Compliance Rate ( Gas Servicing) · Repairs Completed within Target · First Time Fix Rate
    • Compliance Rate ( Gas Servicing)
    • Repairs Completed within Target
    • First Time Fix Rate

Bid statistics published by the authority

BidsSMEVCSEValid bid range
10final-stage tenders100—

Contracting authority & participating public bodies

The Industrial Dwellings Society (1885) Ltd

Contracting authorityPublic authority - sub-central government GB-MPR: 14044R · GB-PPON: PMBR-5788-JDCX 143 Stoke Newington Road, London, London, N16 8BPContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • OAKRAY LIMITEDAwarded supplierGB-COH: 01458147GB-PPON: PTVX-3476-XJCZ Glasgow Stud, Enfield, London, EN2 9DYContact email

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure