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Published 23 Aug 2021, 17:38 BST

Official UK procurement notice

Dynamic Purchasing System for Housing Planned Maintenance

Official notice

Authority: London Borough of Lambeth (Local council)·Consortium: 2 public authorities

Dynamic market10 lotsWorksRestricted procedure
Sectors: Petroleum products, fuel, electricity and other sources of energy (09)Electrical machinery, apparatus, equipment and consumables; lighting (31)Medical Devices & Pharma (33)
+10 moreTransport Equipment & Vehicles (34)Security, fire-fighting, police and defence equipment (35)Laboratory, optical and precision equipments (excl. glasses) (38)Construction Materials & Prefab (44)Construction & Civil Engineering (45)Repair & Maintenance (50)Architecture & Engineering (71)Business Services & Consultancy (79)Cleaning & Environmental Services (90)Recreational, cultural and sporting services (92)
 Delivery: UKLondon (UKI)
Dynamic market estimate£210,000,000total for 10 lots · market-wide estimate, not attributable revenue
Submissions closed 15 May 2026
Lots 10see the lot list below
Market period 3 yrs 11 moends 15 May 2026 · extension options published · starts 16 Jun 2022

What is being bought10 lots · detail below

Published requirement description

The London Borough of Lambeth ("the "Council") intends to establish a Dynamic Purchasing System ("DPS") to procure services for Planned Housing Maintenance Projects within the Borough of Lambeth.

The Council's Resident Services Directorate is in the process of developing a Total Asset Solution, in recognition of the Council's need to refresh its approach to the management of its assets and delivery of planned programmes involving major and minor works, to better meet its legal and statutory obligations. To effectively support this new approach, a more co-ordinated and flexible project purchasing process is being developed through the implementation of this DPS. The purpose of the DPS is to establish a panel of pre-approved contractors across various categories and sub-categories of major and minor works and services including but not limited to building refurbishment and maintenance related services and supplies.

The DPS also provides a platform to deliver against the Council's social, economic and environmental priorities and responsibilities and support the Council in driving down instances of housing disrepair. Projects will be specified in line with the Council's key priorities of:

  • Sustainability
  • Compliance
  • Statutory Fitness Standards
  • Decent Homes

The DPS is being established in full compliance with the requirements of Regulation 34 of the Public Contract Regulations 2015 (as amended).

CPV: Architectural, construction, engineering and inspection services · Business services: law, marketing, consulting, recruitment, printing and security · Construction structures and materials; auxiliary products to construction (except electric apparatus) · Construction work · Electrical machinery, apparatus, equipment and consumables; lighting · Electricity, heating, solar and nuclear energy · Laboratory, optical and precision equipments (excl. glasses) · Medical equipments, pharmaceuticals and personal care products · Recreational, cultural and sporting services · Repair and maintenance services · Security, fire-fighting, police and defence equipment · Sewage, refuse, cleaning and environmental services · +1 more

How this dynamic market works

From the published notice
Type
Dynamic market
Market period
3 yrs 11 mo from 16 Jun 2022

Lots and requirements (10)Procurement structure

10 lots · no lot values published
Lot #1External ServicesRenewal UK, London 3 yrs 11 mo

Works will include services related to the refurbishment, maintenance and repairs to the external materials that make up a building. Additional information: To express interest and apply to join the Lambeth Housing Planned Maintenance DPS, please go to: contracts.ecms.lambeth.gov.uk/Public/HowToApply.aspx ↗

to obtain the DPS Document Pack.

There you will also find all the necessary information relating to the application and qualification process.

Any queries relating to this Contract Notice must be submitted via the DPS Q&A and Resources page on our website at: contracts.ecms.lambeth.gov.uk/Public/QA.aspx ↗

Contract period: 16 Jun 2022 – 15 May 2026 (3 yrs 11 mo)
Delivery: UK, London · Within the London Borough of Lambeth
Extensions: This DPS may be extended for an additional 24 monthsVariant bids: not allowed
44000000 Construction structures and materials; auxiliary products to construction (except electric apparatus)45000000 Construction work90000000 Sewage, refuse, cleaning and environmental services
Lot #2Internal Fabric Services - DomesticRenewal London 3 yrs 11 mo

Trade services related to the strip out, refurbishment, installation, maintenance and repairs to internal aspects of a domestic dwelling. Additional information: To express interest and apply to join the Lambeth Housing Planned Maintenance DPS, please go to: contracts.ecms.lambeth.gov.uk/Public/HowToApply.aspx ↗

to obtain the DPS Document Pack.

There you will also find all the necessary information relating to the application and qualification process.

Any queries relating to this Contract Notice must be submitted via the DPS Q&A and Resources page on our website at: contracts.ecms.lambeth.gov.uk/Public/QA.aspx ↗

Contract period: 16 Jun 2022 – 15 May 2026 (3 yrs 11 mo)
Delivery: London · Within the London Borough of Lambeth
Extensions: This DPS may be extended for an additional 24 monthsVariant bids: not allowed
44000000 Construction structures and materials; auxiliary products to construction (except electric apparatus)45000000 Construction work79000000 Business services: law, marketing, consulting, recruitment, printing and security90000000 Sewage, refuse, cleaning and environmental services
Lot #3Internal Fabric Services - Commercial BuildingsRenewal London 3 yrs 11 mo

Trade services related to the strip out, refurbishment, installation, maintenance and repairs to internal aspects of a multi-use public building. e.g., Community centre, hall, etc. Additional information: To express interest and apply to join the Lambeth Housing Planned Maintenance DPS, please go to: contracts.ecms.lambeth.gov.uk/Public/HowToApply.aspx ↗

to obtain the DPS Document Pack.

There you will also find all the necessary information relating to the application and qualification process.

Any queries relating to this Contract Notice must be submitted via the DPS Q&A and Resources page on our website at: contracts.ecms.lambeth.gov.uk/Public/QA.aspx ↗

Contract period: 16 Jun 2022 – 15 May 2026 (3 yrs 11 mo)
Delivery: London · Within the London Borough of Lambeth
Extensions: This DPS may be extended for an additional 24 monthsVariant bids: not allowed
44000000 Construction structures and materials; auxiliary products to construction (except electric apparatus)45000000 Construction work79000000 Business services: law, marketing, consulting, recruitment, printing and security90000000 Sewage, refuse, cleaning and environmental services
Lot #4Mechanical & Electrical ServicesRenewal London 3 yrs 11 mo

Trade services related to all aspects of electrical and mechanical installations. Additional information: To express interest and apply to join the Lambeth Housing Planned Maintenance DPS, please go to: contracts.ecms.lambeth.gov.uk/Public/HowToApply.aspx ↗

to obtain the DPS Document Pack.

There you will also find all the necessary information relating to the application and qualification process.

Any queries relating to this Contract Notice must be submitted via the DPS Q&A and Resources page on our website at: contracts.ecms.lambeth.gov.uk/Public/QA.aspx ↗

Contract period: 16 Jun 2022 – 15 May 2026 (3 yrs 11 mo)
Delivery: London · Within the London Borough of Lambeth
Extensions: This DPS may be extended for an additional 24 monthsVariant bids: not allowed
31000000 Electrical machinery, apparatus, equipment and consumables; lighting35000000 Security, fire-fighting, police and defence equipment44000000 Construction structures and materials; auxiliary products to construction (except electric apparatus)45000000 Construction work71000000 Architectural, construction, engineering and inspection services92000000 Recreational, cultural and sporting services
Lot #5Water & DrainageRenewal London 3 yrs 11 mo

Trade works and services related to all aspects of water supply and drainage of both commercial and domestic buildings. Additional information: To express interest and apply to join the Lambeth Housing Planned Maintenance DPS, please go to: contracts.ecms.lambeth.gov.uk/Public/HowToApply.aspx ↗

to obtain the DPS Document Pack.

There you will also find all the necessary information relating to the application and qualification process.

Any queries relating to this Contract Notice must be submitted via the DPS Q&A and Resources page on our website at: contracts.ecms.lambeth.gov.uk/Public/QA.aspx ↗

Contract period: 16 Jun 2022 – 15 May 2026 (3 yrs 11 mo)
Delivery: London · Within the London Borough of Lambeth
Extensions: This DPS may be extended for an additional 24 monthsVariant bids: not allowed
44000000 Construction structures and materials; auxiliary products to construction (except electric apparatus)45000000 Construction work90000000 Sewage, refuse, cleaning and environmental services
Lot #6Roofing Windows & DoorsRenewal London 3 yrs 11 mo

Trade services relating to the repair, replacement and maintenance of roofing, windows, doors, and associated building protective systems. Additional information: To express interest and apply to join the Lambeth Housing Planned Maintenance DPS, please go to: contracts.ecms.lambeth.gov.uk/Public/HowToApply.aspx ↗

to obtain the DPS Document Pack.

There you will also find all the necessary information relating to the application and qualification process.

Any queries relating to this Contract Notice must be submitted via the DPS Q&A and Resources page on our website at: contracts.ecms.lambeth.gov.uk/Public/QA.aspx ↗

Contract period: 16 Jun 2022 – 15 May 2026 (3 yrs 11 mo)
Delivery: London · Within the London Borough of Lambeth
Extensions: This DPS may be extended for an additional 24 monthsVariant bids: not allowed
34000000 Transport equipment and auxiliary products to transportation44000000 Construction structures and materials; auxiliary products to construction (except electric apparatus)45000000 Construction work
Lot #7Energy PerformanceRenewal London 3 yrs 11 mo

All technical services related to the optimisation of energy provision in and around buildings. Additional information: To express interest and apply to join the Lambeth Housing Planned Maintenance DPS, please go to: contracts.ecms.lambeth.gov.uk/Public/HowToApply.aspx ↗

to obtain the DPS Document Pack.

There you will also find all the necessary information relating to the application and qualification process.

Any queries relating to this Contract Notice must be submitted via the DPS Q&A and Resources page on our website at: contracts.ecms.lambeth.gov.uk/Public/QA.aspx ↗

Contract period: 16 Jun 2022 – 15 May 2026 (3 yrs 11 mo)
Delivery: London · Within the London Borough of Lambeth
Extensions: This DPS may be extended for an additional 24 monthsVariant bids: not allowed
09300000 Electricity, heating, solar and nuclear energy38000000 Laboratory, optical and precision equipments (excl. glasses)45000000 Construction work71000000 Architectural, construction, engineering and inspection services
Lot #8Heating Services (Domestic & Commercial)Renewal London 3 yrs 11 mo

Trade services relating to the repair, maintenance and installation of heating systems and boilers for both domestic and commercial settings. Additional information: To express interest and apply to join the Lambeth Housing Planned Maintenance DPS, please go to: contracts.ecms.lambeth.gov.uk/Public/HowToApply.aspx ↗

to obtain the DPS Document Pack.

There you will also find all the necessary information relating to the application and qualification process.

Any queries relating to this Contract Notice must be submitted via the DPS Q&A and Resources page on our website at: contracts.ecms.lambeth.gov.uk/Public/QA.aspx ↗

Contract period: 16 Jun 2022 – 15 May 2026 (3 yrs 11 mo)
Delivery: London · Within the London Borough of Lambeth
Extensions: This DPS may be extended for an additional 24 monthsVariant bids: not allowed
45000000 Construction work50000000 Repair and maintenance services
Lot #9Health/Assisted LivingRenewal London 3 yrs 11 mo

Technical services related to the adaptation of domestic and communal areas to support people with defined healthcare needs (e.g., mobility limitations) Additional information: To express interest and apply to join the Lambeth Housing Planned Maintenance DPS, please go to: contracts.ecms.lambeth.gov.uk/Public/HowToApply.aspx ↗

to obtain the DPS Document Pack.

There you will also find all the necessary information relating to the application and qualification process.

Any queries relating to this Contract Notice must be submitted via the DPS Q&A and Resources page on our website at: contracts.ecms.lambeth.gov.uk/Public/QA.aspx ↗

Contract period: 16 Jun 2022 – 15 May 2026 (3 yrs 11 mo)
Delivery: London · Within the London Borough of Lambeth
Extensions: This DPS may be extended for an additional 24 monthsVariant bids: not allowed
33000000 Medical equipments, pharmaceuticals and personal care products44000000 Construction structures and materials; auxiliary products to construction (except electric apparatus)
Lot #10Playground Development & Maintenance ServicesRenewal London 3 yrs 11 mo

Specialist services related to the design, installation and maintenance, repair and inspection of playground equipment. Additional information: To express interest and apply to join the Lambeth Housing Planned Maintenance DPS, please go to: contracts.ecms.lambeth.gov.uk/Public/HowToApply.aspx ↗

to obtain the DPS Document Pack.

There you will also find all the necessary information relating to the application and qualification process.

Any queries relating to this Contract Notice must be submitted via the DPS Q&A and Resources page on our website at: contracts.ecms.lambeth.gov.uk/Public/QA.aspx ↗

Contract period: 16 Jun 2022 – 15 May 2026 (3 yrs 11 mo)
Delivery: London · Within the London Borough of Lambeth
Extensions: This DPS may be extended for an additional 24 monthsVariant bids: not allowed
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: There is no restriction on the number of Lots suppliers may apply for. However, for each Lot application, suppliers must be able to provide evidence that demonstrates the necessary competence and experience relevant for each Lot application. \n\nFurther information is detailed in the DPS Document Pack which can be obtained from:\nhttps://contracts.ecms.lambeth.gov.uk/Public/HowToApply.aspx
Conditions of participation1
What this means for your bid
  • “Dynamic Purchasing System for Housing Planned Maintenance” is a dynamic market: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Dynamic market
Who may use this agreement
Any qualifying supplier may apply while the market is open
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
23 Aug 2021, 17:38 BST
Last source update
15 Jun 2022, 13:36 BST
FTS notice number
2022/S 000-016415
Classification (CPV)
Architectural, construction, engineering and inspection servicesBusiness services: law, marketing, consulting, recruitment, printing and securityConstruction structures and materials; auxiliary products to construction (except electric apparatus)Construction workElectrical machinery, apparatus, equipment and consumables; lightingElectricity, heating, solar and nuclear energyLaboratory, optical and precision equipments (excl. glasses)Medical equipments, pharmaceuticals and personal care productsRecreational, cultural and sporting servicesRepair and maintenance services
+3 moreSecurity, fire-fighting, police and defence equipmentSewage, refuse, cleaning and environmental services
Delivery area
UKLondon (UKI)
Official registry OCID
ocds-h6vhtk-02d861 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As set out in the procurement documents detailed in II.2.4

Publisher note: Electronic Call for Competitions will be used

How it was run

Official notice
Run through: portal not identified
Language: EN
Admission period ends
15 May 2026, 16:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

contracts.ecms.lambeth.gov.uk/Public/HowToApply.aspx ↗

Timeline

4 Oct 2021 → 15 May 2026 · 4 dates
  1. Next notice expected
    4 Oct 2021, 00:00 BST
  2. Notice published
    15 Jun 2022, 13:36 BST
  3. Contract starts
    16 Jun 2022, 00:00 BST
  4. Admission / appointment period ends165 days ago · period end, not a bid countdown
    15 May 2026, 16:00 BST

Notice history

4 events · 2 releases on Find a Tender · since 15 Jun 2022
  1. Status changed to active
    15 Jun 2022, 13:36 BST
  2. Procurement method changed
    15 Jun 2022, 13:36 BST
  3. Deadline published: 15 May 2026, 16:00 BST
    15 Jun 2022, 13:36 BST
  4. Buyer details updated
    15 Jun 2022, 13:36 BST

Contracting authority & participating public bodies

2 public bodies on the notice

London Borough of Lambeth

Contracting authorityLocal CouncilRegional or local authorityHousing and community amenitiesGeneral public services n/a LAMBETH TOWN HALL,BRIXTON HILL, LONDON, London, SW21RWContact email Published organisation website ↗

Dispute resolution & review bodies

  • High CourtMediation bodyReview contact point London
  • Royal Courts of JusticeReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria