Official UK procurement notice
Electronic Quality Management System (EQMS)
Authority: The Police and Crime Commissioner for Surrey (Police & fire)
What is being bought
Published requirement descriptionThe Forensic Science Regulator (FSR) timeline for achieving compliance with statutory regulations means that a number of business areas within Surrey Police and Sussex Police are either currently already accredited or are looking to become accredited or compliant with the FSR's Code of Practice. As such the demand upon the current Quality Management System (QMS) being used, has never been so high and is only due to continue to expand as more units/sites and departments seek to become accredited and become fully engaged with the accreditation process and meeting statutory requirements
This Invitation to Tender ("ITT") has been issued by the Police and Crime Commissioner for Surrey on behalf of itself and the Police and Crime Commissioner for Sussex (together "the Contracting Authority") who are seeking to award a Contract for the provision of an Electronic Quality Management System (eQMS).
The Requirement will be tendered for a single Supplier.
The Contract Term shall be for a period of 5 years with the option to extend by a further two 12 month periods.
The anticipated commencement date of the Contract is 1st August 2025. Any changes to this commencement date will be communicated to all bidders through the Contracting Authority's e-tendering portal (sell2.in-tend.co.uk/blpd ↗). Please note that before any contract can be awarded, there will be an internal governance process to obtain approval before proceeding, this may be delayed if the cost of the contract is greater than that currently budgeted for.
CPV: Database and operating software package · Database software development services · Electronic information services · Information systems or technology strategic review and planning services · Information technology requirements review services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£470,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 6 Mar 2025, 15:17 GMT
- Last source update
- 21 Oct 2025, 13:56 BST
- Award evaluation window
- Submission end – 1 Jul 2025
- Authority reference
JPS1266- FTS notice number
2025/S 000-015450- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ea2cFind a Tender- Contract terms summary
30 days upon receipt of valid invoice
How it was run
Official notice- Submission deadline
- 19 May 2025, 10:00 BST
- Clarification deadline
- 6 May 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
6 Mar 2025 → 21 Oct 2025 · 8 dates- Planning notice published6 Mar 2025, 15:17 GMT
- Next notice expected6 Mar 2025, 23:59 GMT
- Tender notice published16 Apr 2025, 10:41 BST
- Clarification questions by6 May 2025, 12:00 BST
- Submission deadline19 May 2025, 10:00 BST
- Award decision expected by1 Jul 2025, 23:59 BST
- Contract starts391 days ago1 Oct 2025, 00:00 BST
- Latest notice published370 days ago21 Oct 2025, 13:56 BST
Notice history
7 events · 3 releases on Find a Tender · since 6 Mar 2025- Planned procurement notice published6 Mar 2025, 15:17 GMTUK3
- Tender notice published16 Apr 2025, 10:41 BSTUK4
- Published value updated to £470,00016 Apr 2025, 10:41 BSTwas £274,997
- Status changed to active16 Apr 2025, 10:41 BST
- Deadline moved to 19 May 2025, 10:00 BST16 Apr 2025, 10:41 BST+35 days · was 14 Apr 2025, 13:00 BST
- Procurement termination notice published21 Oct 2025, 13:56 BSTUK12
- Status changed to complete21 Oct 2025, 13:56 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 15 Jul 2025 | Cancelled |
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender