Official UK procurement notice
Energy Efficiency Retrofit – Electrical Building Services
Authority: Caerphilly County Borough Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionCaerphilly County Borough Council is seeking to establish a Framework for Energy Efficiency Retrofit – Electrical Building Services.
The purpose of this Framework is to support the Authority to deliver a range of electrical energy efficiency retrofit projects including LED lighting upgrades and solar photovoltaic installations at locations within Caerphilly County Borough.In line with Welsh Governments targets the Authority aims to be Net Zero by 2030.
To help achieve this target, the Authority intends to convert all of the lighting within its managed estate to LED format with appropriate controls included. Not only will this help achieve carbon reduction ambitions it will also assist with ensuring appropriate lighting levels are attained within those buildings.
- How the procedure runs: This procurement will be evaluated as a two-stage process: •Stage One - The first stage of the evaluation process will consist of the Conditions of Participation using the Welsh Procurement Specific Questionnaire (“WPSQ”). •Stage Two - The second stage of the evaluation process will consist of the Award Criteria.
CPV: Artificial and natural lighting engineering services for buildings · Building-inspection services · Electrical engineering installation works · Electrical fitting work · Electrical installation work · Electrical installation work of electrical distribution apparatus · Electrical installation work of transformers · Electrical power systems design services · Electrical services · Electrical wiring and fitting work · Electrical wiring work · Engineering design services for mechanical and electrical installations for buildings · +4 more
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 13 suppliers
- Framework period
- 2 yrs · up to 4 yrs from 9 Feb 2026
Published description of the framework
Schedule of Rates for Lot 1, 2 and 4
Mini Competition for Lot 3
Lots and requirements (4)Procurement structure
4 lots · all with a published value · evaluation weights differ by lotLot #1Electrical DesignRenewal UK, WalesPublished value£250,000
Contractors are required to provide legally compliant lighting designs and drawings which include associated components such as PIR’s for the Council’s buildings including but not limited to schools, offices, libraries and leisure centres.
The designs will include lighting plots for all areas and utilise an existing list of approved light fittings. Designs may require new circuits for some additional emergency lights but generally the designs will be used to cover a light for light exchange programme to transition to LEDs.
Full details of the Lot can be found in the tender documents.
Lot #2Lighting and Electrical EquipmentRenewal WalesPublished value£4,750,000
Contractors will be required to upgrade old inefficient lighting (including PIR’s etc.) to new LED formats within the Council’s buildings including but not limited to schools, offices, libraries and leisure centres.
You will follow lighting designs and drawings which will be provided to you and utilise an existing list of approved LED light fittings. This will include internal and external fittings.
There will be minimal rewiring works. You will need to arrange lifting equipment where necessary. You will comply with the authority’s asbestos requirements including training requirements and provide RAMS. You will be given access to the authority system for uploading completion documents. Whilst onsite you may be asked to install or upgrade other electrical components such as time controls or even point of use hot water heaters.
Full details of the Lot can be found in the tender documents.
Lot #3Solar EnergyRenewal WalesPublished value£4,999,998
MCS certified Contractor’s will design and install photovoltaic systems utilising Solar Edge (or equivalent) technology within the Council’s buildings including but not limited to schools, offices, libraries and leisure centres.
PV systems are unlikely to exceed 99kwp in size.
Contractors will need to undertake all appropriate checks with the network operator prior to work commencing. Contractors will need to arrange lifting equipment where necessary and comply with the authority’s asbestos requirements including training requirements and provide RAMS.
You will be given access to the authority database system for uploading completion documents including drawings.
Contracts will be awarded under this lot following further-competition processes which all eligible Contractor’s will be invited to participate in.
Full details of the Lot can be found in the tender documents.
Lot #4PV MaintenanceRenewal WalesPublished value£55,000
Contractors will deliver the inspection, maintenance and associated services of existing PV systems across the Council’s buildings including but not limited to schools, offices, libraries and leisure centres. The contractor will ensure that PV systems operate safely, efficiently and in compliance with relevant standards and regulations.
Services include routine inspections, fault detection and maintenance, panel cleaning and periodic reporting.
Full details of the Lot can be found in the tender documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Electrical Design | 30% | 70% | |
| 2 · Lighting and Electrical Equipment | 30% | 70% | |
| 3 · Solar Energy | 100% | — | |
| 4 · PV Maintenance | 30% | 70% |
- Price carries 70 points on every lot: a 10% discount moves about 7 points.
- “Energy Efficiency Retrofit – Electrical Building Services” is a framework: the contest is a place on its panel, up to 13 suppliers, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 6 Jun 2025, 15:37 BST
- Last source update
- 31 Oct 2025, 14:08 GMT
- Award evaluation window
- Submission end – 15 Jan 2026
- Authority reference
CCBC/PS2899/25/CT- FTS notice number
2025/S 000-070122- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0544acFind a Tender
- How it runs
This procurement will be evaluated as a two-stage process:
•Stage One - The first stage of the evaluation process will consist of the Conditions of Participation using the Welsh Procurement Specific Questionnaire (“WPSQ”).
•Stage Two - The second stage of the evaluation process will consist of the Award Criteria.
How it was run
Official notice- Appointment period ends
- 2 Dec 2025, 12:00 GMT
- Clarification deadline
- 25 Nov 2025, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Timeline
6 Jun 2025 → 9 Feb 2026 · 7 dates- Planning notice published6 Jun 2025, 15:37 BST
- Next notice expected388 days ago3 Oct 2025, 23:59 BST
- Tender notice published361 days ago31 Oct 2025, 14:08 GMT
- Clarification questions by336 days ago25 Nov 2025, 17:00 GMT
- Admission / appointment period ends329 days ago · period end, not a bid countdown2 Dec 2025, 12:00 GMT
- Award decision expected by284 days ago15 Jan 2026, 23:59 GMT
- Contract starts260 days ago9 Feb 2026
Notice history
8 events · 3 releases on Find a Tender · since 6 Jun 2025- Pipeline notice published6 Jun 2025, 15:37 BSTUK1
- Planned procurement notice published29 Sept 2025, 08:39 BSTUK3
- Published value updated to £10,000,00029 Sept 2025, 08:39 BSTwas £6,000,000
- Procurement method changed29 Sept 2025, 08:39 BST
- Deadline published: 31 Oct 2025, 12:00 GMT29 Sept 2025, 08:39 BST
- Tender notice published31 Oct 2025, 14:08 GMTUK4
- Status changed to active31 Oct 2025, 14:08 GMT
- Deadline moved to 2 Dec 2025, 12:00 GMT31 Oct 2025, 14:08 GMT+32 days · was 31 Oct 2025, 12:00 GMT
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender