Estates Framework - Planned and Reactive Maintenance

Authority: The Police and Crime Commissioner for Leicestershire (Police & fire)

Framework agreement5 lotsWorksOpen procedureAbove thresholdSME suitable

Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50)Architecture & Engineering (71) Delivery: East Midlands (UKF)

Framework ceiling (notional)£10,000,000total for 5 lots · framework ceiling, not attributable revenue

Submissions closed 20 Oct 2025

Lots 5see the lot list below

Framework period 4 yrsends 31 Mar 2030 · starts 1 Apr 2026

What is being bought5 lots · detail below

Published requirement description

The contracting authority is seeking to award a Framework Agreement for the provision of planned and reactive maintenance works across Leicestershire Police. The framework will cover mutiple lots including plumbing, surfacing, electrical works, roofing services and general building works. The Contracting Authority wishes to establish between two and six providers (plus others within 1 point of the sixth-place score) per lot.

All tender documentation will be available on the In-Tend Portal: sell2.in-tend.co.uk/blpd/home ↗. Documents are as follows:

Attachment 1 - CONT0467 - ITT - Schedule of Non-Compliance
Attachment 2 - CONT0467 - ITT Instructions to Bidders
Attachment 3 - CONT0467 - Estates Framework - Statement of Requirements DRAFT
Attachment 4 - CONT0467 - ITT Response to Tender - Technical Response
Attachment 5 - CONT0467 - Pricing Schedule
Attachment 6 - CONT0467 - Conditions of Contract - Estates Framework DRAFT
Procurement Specific Questionnaire (PSQ) - V3
Annex 1 - Electrical Quality Specification
Annex 2 - Equality Duty Guidance for Contractors and Suppliers
Annex 3 - Code of Conduct for Contractors and Suppliers
Annex 4 - CHAS
Annex 5 - Lot 1 - Plumbing Scenario
Annex 6 - Lot 2 - Surfacing Scenario
Annex 7 - Lot 3 - Electrical Scenario
Annex 8 - Lot 4 - Roofing Scenario
Annex 9 - Lot 5 - General Building Scenario

CPV: Electrical services · Repair and maintenance services of building installations · Resurfacing works · Roof works and other special trade construction works · Water plumbing work

How this framework works

From the published notice

Type: Closed framework
Call-offs: call-offs may be awarded directly or by further competition
Places: up to 30 suppliers
Framework period: 4 yrs from 1 Apr 2026

Published description of the framework

All instructions must be accompanied by a work order from Estates Helpdesk, this will then be followed up with an official purchase order by electronically in due course. Unless otherwise stated remedial works to a value of £500 can be carried out without referral to the Estates Helpdesk. For works likely to exceed this amount further authorisation must be obtained from the Estates Helpdesk. The Contractor shall not accept instructions from site personnel without approval from the Estates Helpdesk.

All works (planned and reactive) above £20,001.00 (exc VAT) shall be awarded through further competitions via this Framework issued on the procurement portal with drawings and specifications to all Contractors on the framework for that lot. Each project shall be awarded to the lowest tenderer, subject to a satisfactory tender. The Contracting Authority reserve the right to implement JCT contracts for these projects. Where the Contracting Authority mandate that this needs to be signed, works will not be awarded unless signed.

Planned/Reactive maintenance works up to £20,000.99 (exc VAT) shall be apportioned on a rotation basis subject to price, availability, reliability/timeliness, and quality of workmanship, security clearance and health & safety.

All Contractors on each Lot will be listed. Works will then be allocated on a turn-by-turn basis, moving down the list. If the Contractor next on the list is not available to undertake the work (due to the reasons set out above) then the next Contractor on the list will be offered the opportunity. The next call-off opportunity will continue down the list and the Contractor will need to wait for their turn when it comes around next time going through the list on a turn-by-turn rotation basis.

Any reports of poor performance based on the above criteria, will be investigated by the Contracting Authority and may result in a Contractor being suspended from the turn-by-turn rotation between Contractors servicing the framework.

Lots and requirements (5)Procurement structure

5 lots · all with a published value · same evaluation weights on every lot

Every one of these 5 lots carries the same published figure, £10,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1PlumbingAwarded 4 yrsSMEceiling above

Including: water and gas, from repairs and maintenance to refurbishment projects.