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Published 23 Sept 2026, 10:09 BST

Official UK procurement notice

Fire Alarm and Portable Extinguisher Maintenance

Official notice

Authority: South Yorkshire Fire and Rescue Authority (Police & fire)

ServicesBelow threshold - open competitionBelow thresholdReserved: E11000003SME suitableVCSE suitable
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Repair & Maintenance (50) Delivery: Yorkshire & Humber (UKE3)
Final published estimate£100,000initial estimate £80,000 · 1 value update
Submissions closed 21 Oct 2026
Contract term 3 yrsends 3 Jan 2030 · up to 3 Jan 2033 with extensions · starts 4 Jan 2027

What is being bought

Published requirement description

South Yorkshire Fire and Rescue Service (SYFRS) has a requirement to procure new Contractor arrangements to support the delivery of its Fire Engineering services, periodic maintenance services.

The procurement exercise will establish a Contractor arrangement for the planned and responsive maintenance of fire detection and fire alarm systems across the SYFRS property portfolio, also included are the portable fire extinguishers: servicing and general maintenance work.

This procurement is reserved for suppliers with a substantive business presence within the S or DN postcode areas. Suppliers must be able to demonstrate that they operate from premises located within these postcode areas and that the contract will be delivered from that local business presence.

Responses from suppliers that do not meet this requirement will not be evaluated.

Bidders must provide the address of their local office or depot and explain how that location will support contract delivery.

Reservation of this procurement is in accordance with Section 84 of the Procurement Act 2023 and PPN 005 (Reserving Below-Threshold Procurements).

CPV: Fire-alarm systems · Repair and maintenance services of electrical building installations

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEVCSEPublished value£100,000
Contract period: 4 Jan 2027 – 3 Jan 2030 (3 yrs) · up to 3 Jan 2033 with extensionsValue: £100,000 exc. VAT · £120,000 inc. VAT
Delivery: Yorkshire & HumberEligibility: SME eligibleVCSE eligible
Extensions: Remedial works and replacement of parts/alarm systems if required and approved by the client (SYFR) · Contract extension subject to satisfactory performance by the supplier and the mutual agreement of both parties
31625200 Fire-alarm systems50711000 Repair and maintenance services of electrical building installations
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    This procurement is reserved for suppliers with a substantive business presence within the S or DN postcode areas. Suppliers must be able to demonstrate that they operate from premises located within these postcode areas and that the contract will be delivered from that local business presence.

    Responses from suppliers that do not meet this requirement will not be evaluated.

    Bidders must provide the address of their local office or depot and explain how

    that location will support contract delivery.

    Reservation of this procurement is in accordance with Section 84 of the Procurement Act 2023 and PPN 005 (Reserving Below-Threshold Procurements).

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality: 60%
  • Cost: 40%
Published award criteria (2)
  • Cost
  • Quality
Conditions of participation1
  • Condition of participation

    This procurement is reserved for suppliers with a substantive business presence within the S or DN postcode areas. Suppliers must be able to demonstrate that they operate from premises located within these postcode areas and that the contract will be delivered from that local business presence.

    Responses from suppliers that do not meet this requirement will not be evaluated.

    Bidders must provide the address of their local office or depot and explain how

    that location will support contract delivery.

    Reservation of this procurement is in accordance with Section 84 of the Procurement Act 2023 and PPN 005 (Reserving Below-Threshold Procurements).

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 Sept 2026, 10:09 BST
Last source update
23 Sept 2026, 10:36 BST
Authority reference
SYFR 26 037
FTS notice number
2026/S 000-089964
Latest notice
Tender notice (UK4)
Classification (CPV)
Fire-alarm systemsRepair and maintenance services of electrical building installations
Delivery area
Yorkshire & Humber (UKE3)
Official registry OCID
ocds-h6vhtk-077840 Find a Tender
Contract terms
Reserved participation area
E11000003

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
21 Oct 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/syfire/aspx/Home ↗

Timeline

23 Sept 2026 → 4 Jan 2027 · 3 dates
  1. Tender notice published35 days ago
    23 Sept 2026, 10:09 BST
  2. Submission deadline7 days ago
    21 Oct 2026, 12:00 BST
  3. Today
    28 Oct 2026
  4. Contract startsin 67 days
    4 Jan 2027

Notice history

3 events · 2 releases on Find a Tender · since 23 Sept 2026
  1. Tender notice published
    23 Sept 2026, 10:09 BST
    UK4
  2. Tender notice published
    23 Sept 2026, 10:36 BST
    UK4
  3. Published value updated to £100,000
    23 Sept 2026, 10:36 BST
    was £80,000
Published amendments (1)

Increased contract value to include any system replacements

Contracting authority & participating public bodies

South Yorkshire Fire and Rescue Authority

Contracting authorityPublic authority - sub-central government GB-PPON: PCNV-5242-WWCV South Yorkshire Fire and Rescue Authority Central Headquarters, 197 Eyre Street, Sheffield, Yorkshire & Humber, S1 3FGContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender