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Published 7 Jan 2021, 14:55 GMT

Official UK procurement notice

FRAMEWORK AGREEMENT FOR THE PROCESSING OF DRY RECYCLING MATERIALS

Official notice

Authority: Staffordshire County Council (Local council)·Consortium: 12 public authorities

Framework agreement6 lotsServicesOpen procedure
Sectors: Cleaning & Environmental Services (90) Delivery: UKWest Midlands (UKG)
Framework ceiling (notional)£50,000,000total for 6 lots · framework ceiling, not attributable revenue
Submissions closed 8 Feb 2021awarded 27 Jul 2022
Lots 6see the lot list below
Framework period 4 yrsends 31 Mar 2025 · extension options published · starts 1 Apr 2021

What is being bought6 lots · detail below

Published requirement description

Overall description - The provision of a service to receive and handle, and subsequently sort Dry Recycling Materials, either directly or via Delivery Point(s),

The transfer of the Sorted Output Materials to suitable Outlets.

The provision of a complete record of all Dry Recycling Materials delivered, the Outlets and the final destination of Sorted Output Materials ('SOM') and any Contamination,

The provision of a suitably located Delivery Point(s), either a Waste Transfer Station (WTS) from which the Provider will transfer the delivered Dry Recycling Materials, or direct delivery to a suitable Facility, for processing (Lots 1 and 6 require the Provider to use pre-arranged WTS, whereas Lots 2-5 require the Provider to provide suitable Delivery Points),

Waste composition analysis of the Dry Recycling Materials to comply with the requirements of the Environmental Permitting (England and Wales) (Amendment) Regulations 2014, updated

CPV: Household-refuse disposal services

How this framework works

From the published notice
Places
up to 6 suppliers · 4 bids received (0.7 per place) · 3 appointed
Framework period
4 yrs from 1 Apr 2021

Lots and requirements (6)Procurement structure

6 lots · no lot values published · same evaluation weights on every lot
Lot #1East Staffordshire Borough CouncilAwarded UK, West Midlands 4 yrs
Contract period: 1 Apr 2021 – 31 Mar 2025 (4 yrs)
Delivery: UK, West Midlands · East Staffordshire Borouch Council
Extensions: It is envisaged that each Authority, per lot, will award a call-off contract to their Framework with a duration of 3 years with options to extend up to 3 times, each of 12 months duration (3+1+1+1).Variant bids: not allowed
90513100 Household-refuse disposal services
Lot #2Lichfield District Council (East) and Tamworth Borough CouncilAwarded UK 4 yrs
Contract period: 1 Apr 2021 – 31 Mar 2025 (4 yrs)
Delivery: UK · Lichfield District Council (East) and Tamworth Borough Council
Extensions: It is envisaged that each Authority, per lot, will award a call-off contract to their Framework with a duration of 3 years with options to extend up to 3 times, each of 12 months duration (3+1+1+1).Variant bids: not allowed
90513100 Household-refuse disposal services
Lot #3Lichfield District Council (West)Awarded UK 4 yrs
Contract period: 1 Apr 2021 – 31 Mar 2025 (4 yrs)
Delivery: UK · Lichfield
Extensions: It is envisaged that each Authority, per lot, will award a call-off contract to their Framework with a duration of 3 years with options to extend up to 3 times, each of 12 months duration (3+1+1+1).Variant bids: not allowed
90513100 Household-refuse disposal services
Lot #4Cannock Chase District CouncilAwarded UK 4 yrs
Contract period: 1 Apr 2021 – 31 Mar 2025 (4 yrs)
Delivery: UK · Cannock Chase District Council
Extensions: It is envisaged that each Authority, per lot, will award a call-off contract to their Framework with a duration of 3 years with options to extend up to 3 times, each of 12 months duration (3+1+1+1).Variant bids: not allowed
90513100 Household-refuse disposal services
Lot #5South Staffordshire CouncilCancelled UK 4 yrs
Contract period: 1 Apr 2021 – 31 Mar 2025 (4 yrs)
Delivery: UK · South Staffordshire
Extensions: It is envisaged that each Authority, per lot, will award a call-off contract to their Framework with a duration of 3 years with options to extend up to 3 times, each of 12 months duration (3+1+1+1).Variant bids: not allowed
90513100 Household-refuse disposal services
Lot #6Newcastle-Under-Lyme Borough CouncilAwarded UK 4 yrs
Contract period: 1 Apr 2021 – 31 Mar 2025 (4 yrs)
Delivery: UK · Newcastle-under-Lyme
Extensions: It is envisaged that each Authority, per lot, will award a call-off contract to their Framework with a duration of 3 years with options to extend up to 3 times, each of 12 months duration (3+1+1+1).Variant bids: not allowed
90513100 Household-refuse disposal services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 6 lots
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30
  • Price: 70
Lot distribution rule: Following the evaluation, there will be 2 winning bids per lot; one for the current service and one for a dual stream service with fibre separate (except NuLBC who already have a dual stream fibre separate service, so here there will be only 1 winning bid). The winner of the current service option, and the winner of the dual stream fibre separate option will not go head to head in a procurement assessment. The decision of which service the Council, as a Waste Collection Authority, will have moving forward will be based on the outcome of the procurement plus other factors that fall outside of this process. This will include transitional costs occurred in making a change to the current collection methodology. Suppliers should also be aware that each Council is required to obtain approval from its respective Cabinet prior to contract award. \n\nThe Council/s / Authorities reserves the right not to award the contract at all to any of the winning bids.
Conditions of participation1
  • Suitability

    As per tender documents and specification

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “FRAMEWORK AGREEMENT FOR THE PROCESSING OF DRY RECYCLING MATERIALS” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
7 Jan 2021, 14:55 GMT
Last source update
12 Dec 2022, 13:51 GMT
Award evaluation window
9 Feb 2021 – …
Authority reference
IA2180
FTS notice number
2022/S 000-035071
Classification (CPV)
Household-refuse disposal services
Delivery area
UKWest Midlands (UKG)
Official registry OCID
ocds-h6vhtk-02885c Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Performance terms

The Framework Agreement is not exclusive, and the Authorities makes no guarantee as to the volume of business on offer or to be awarded

As per tender documents, specification and terms and conditions

Review and risk notes
Review procedure

The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision process will specify the criteria for the award of the contract/frameworkagreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender(s), and will specify when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract / framework agreement. If an appeal regarding the award of a contract / framework agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. 6 / 6 If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list

Tender documents are also served through a separate tool: https://supplierlive.proactisp2p.com/Account/Login# ↗

Appointment period ends
8 Feb 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
9 Feb 2021, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/Account/Login ↗

Timeline

8 Feb 2021 → 12 Dec 2022 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    8 Feb 2021, 12:00 GMT
  2. Bids opened
    9 Feb 2021, 12:00 GMT
  3. Contract starts
    1 Apr 2021, 00:00 BST
  4. Notice published
    12 Dec 2022, 13:51 GMT

Notice history

2 events · 2 releases on Find a Tender · since 12 Dec 2022
  1. Status changed to complete
    12 Dec 2022, 13:51 GMT
  2. Buyer details updated
    12 Dec 2022, 13:51 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 4
Contracts signed 6latest 27 Jul 2022

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 6 of these contracts carry the same published figure, £8,333,333, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Cannock Chase District Council

    Signed
    27 Jul 2022
    Value
    ceiling above
    Period
    … – 31 Mar 2025
    Status
    active

  • Lichfield District Council (East) and Tamworth Borough Council

    Signed
    21 Sept 2021
    Value
    ceiling above
    Period
    … – 31 Mar 2025
    Status
    active

  • Lichfield District Council (West)

    Signed
    16 Sept 2021
    Value
    ceiling above
    Period
    … – 31 Mar 2025
    Status
    active

  • East Staffordshire Borough Council

    Signed
    26 Aug 2021
    Value
    ceiling above
    Period
    … – 31 Mar 2025
    Status
    active

  • South Staffordshire Council

    Signed
    26 Aug 2021
    Value
    ceiling above
    Period
    … – 31 Mar 2025
    Status
    active

  • Veolia ES (UK)

    Signed
    26 Aug 2021
    Value
    ceiling above
    Period
    … – 31 Mar 2025
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
2 · Lichfield District Council (East) and Tamworth Borough Council4bids · 4 electronic———
3 · Lichfield District Council (West)4bids · 4 electronic———
4 · Cannock Chase District Council4bids · 4 electronic———
6 · Newcastle-Under-Lyme Borough Council4bids · 4 electronic———
Whole notice4bids · 4 electronic———

Contracting authority & participating public bodies

9 public bodies on the notice

Staffordshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 1 Staffordshire Place, STAFFORD, West Midlands, ST162LPContact name, email, phone

Consortium members and other public bodies

  • (Lichfield District Council (East) and Tamworth Borough CouncilContracting authority (Lichfield District Council (East) and Tamworth Borough Council, UKContact email
  • Cannock Chase District CouncilContracting authority Cannock, West MidlandsContact email
  • East Staffordshire Borouch CouncilContracting authority Burton upon Trent, West MidlandsContact email
  • East Staffordshire Borough CouncilContracting authority East Staffordshire Borough Council, UKContact email
  • Lichfield District Council (West)Contracting authority Lichfield, West MidlandsContact email
  • Newcastle-under-Lyme Borough CouncilContracting authority Newcastle-under-Lyme, West MidlandsContact email
  • South StaffordshireContracting authorityRegional or local authorityGeneral public services South Staffordshire, West MidlandsContact email Published organisation website ↗
  • South Staffordshire Council & Newcastle-Under-Lyme Borough CouncilContracting authority South Staffordshire Council & Newcastle-Under-Lyme Borough Council, UKContact email

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria