Official UK procurement notice
Framework Agreement for the Provision of Catering Equipment Maintenance and Repair Services
Authority: Hampshire County Council (Local council)
What is being bought
Published requirement descriptionA framework for the provision of Catering Equipment Maintenance and Repair Services, both proactive and reactive, to customers of Hampshire County Council and County Supplies. Customers will include but not be limited to schools, adult and children's health and care establishments, country parks, Hampshire and Isle of Wight Constabulary, Hampshire and Isle of Wight Fire and Rescue Service and other voluntary organisations.
Contractors will liaise directly with the customers regarding specific site requirements.
- No preliminary market engagement: County Supplies continuously engages with both its suppliers and customers, in order to understand the current market, any innovations and the range of goods and services its customers require, therefore no specific market engagement will be required for this project.
CPV: Inspection of ventilation system · Preventive maintenance services · Repair and maintenance services of catering equipment
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Bids received
- 5 bids received · 5 suppliers appointed
- Framework period
- 4 yrs from 1 Jan 2026
- Supplier levy on call-offs (max %)
3% of call-off value · Please refer to Clause 34 Retrospective Rebate, within Annex 2 Framework Agreement Terms and Conditions.
Published description of the framework
Please refer to Annex 4 Selecting a Contractor for an Order.
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- Quality criterion 1 (Lot 0): 100%
Published award criteria (1)
- Quality criterion 1 (Lot 0): All Quality questions will be evaluated on a "Pass/Fail" basis and will be in relation to the following topics: • Quality Management Systems, e.g. ISO9001 • Industry Standards, e.g. Gas Safe, F-Gas • Industry Association Membership, e.g. CEDA • Framework Agreement Manager If a “Fail” score is obtained on any of these questions, this will result in your submission being rejected.
- “Framework Agreement for the Provision of Catering Equipment…” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 11 Sept 2025, 08:37 BST
- Last source update
- 17 Nov 2025, 16:44 GMT
- Award evaluation window
- Submission end – 1 Dec 2025
- Authority reference
CS27080- FTS notice number
2025/S 000-055627- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059829Find a Tender- Contract terms summary
Please refer to the Purchase Order Terms and Conditions contained in the link below:
Terms and conditions for purchase orders | Business and economy | Hampshire County Council (hants.gov.uk)
- Risks
Continuity of service provision
This Framework Agreement will be awarded to multiple service providers, giving customers alternative source options for the services, should any fail during the life of the Agreement
Quality of service provision
Tender evaluation to include Pass/Fail quality questions, regarding minimum industry standards as a qualification
How it was run
Official notice- Appointment period ends
- 16 Oct 2025, 14:00 BST
- Clarification deadline
- 9 Oct 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
call-off levy · 3% of call-off value · Please refer to Clause 34 Retrospective Rebate, within Annex 2 Framework Agreement Terms and Conditions.
Timeline
11 Sept 2025 → 1 Jan 2026 · 8 dates- Tender notice published11 Sept 2025, 08:37 BST
- Clarification questions by385 days ago9 Oct 2025, 17:00 BST
- Admission / appointment period ends378 days ago · period end, not a bid countdown16 Oct 2025, 14:00 BST
- Assessment summaries sent346 days ago17 Nov 2025
- Latest notice published346 days ago17 Nov 2025, 16:44 GMT
- Standstill ends336 days ago26 Nov 2025, 23:59 GMT
- Award decision expected by331 days ago1 Dec 2025, 23:59 GMT
- Contract starts301 days ago1 Jan 2026
Notice history
4 events · 2 releases on Find a Tender · since 11 Sept 2025- Tender notice published11 Sept 2025, 08:37 BSTUK4
- Contract award notice published17 Nov 2025, 16:44 GMTUK6
- Status changed to complete17 Nov 2025, 16:44 GMT
- Contract signature expected15 Dec 2025, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Apeiron Catering LTDSME, BF Engineering Services Limited, Catering Equipment Support LtdSME, Integral Services Limited t/a HCESME, JLA Ltd1 Jan 2026 – 31 Dec 2029 | £500,000 | 17 Nov 2025standstill to 26 Nov 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
5 commercial parties on the notice- APEIRON CATERING LIMITEDFramework contractor
- BF Engineering Services LimitedFramework contractor
- CATERING EQUIPMENT SUPPORT LIMITEDFramework contractor
- INTEGRAL SERVICES LIMITEDFramework contractor
- JLA LIMITEDFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender