Official UK procurement notice
Framework Agreement for the Provision of Window Cleaning, Gutter Clearing and Associated Services
Authority: Staffordshire County Council (Local council)
Re-procurement openFramework Agreement for the provision of Asbestos Surveys and Air Monitoring Services · bids close
What is being bought
Published requirement descriptionThis procurement covers the window cleaning services required by Staffordshire County Council and potentially Lichfield District Council, South Staffordshire District Council and Cannock Chase District Council.
The Council seek to maintain a high standard and quality of window cleaning services to its various sites. The Works described in the specification are to be executed by the Supplier in a manner that enhances the Councils reputation for the cleanliness of its sites. The Supplier must carry out the required services adopting the best cleaning practice including rigorous standards of discipline, cleanliness and tidiness
- The authority expects to re-tender this requirement around 1 Feb 2030, 23:59 GMT.
CPV: Window-cleaning services
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 1 suppliers · 16 bids received (16.0 per place) · 1 appointed (full)
- Framework period
- 2 yrs · up to 4 yrs from 1 Jun 2026
- Buyer regions
- UKG2
- Supplier levy on call-offs (max %)
- 0.50% of call-off value · Refer to framework documentation
Who may buy through it
Cannock Chase District Council
South Staffordshire District Council
Stafford Borough Council
Newcastle under Lyme Borough Council
Published description of the framework
Refer to framework documentation
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£600,000
- Economic & financial standing
Refer to tender documentation
- Technical & professional ability
Refer to tender documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Economic & financial standing
Refer to tender documentation
- Technical & professional ability
Refer to tender documentation
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Framework Agreement for the Provision of Window Cleaning, Gutter…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Cannock Chase District Council South Staffordshire District Council Stafford Borough Council Newcastle under Lyme Borough Council
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Feb 2030
- First published
- 24 Feb 2026, 13:51 GMT
- Last source update
- 30 Jun 2026, 10:56 BST
- Award evaluation window
- Submission end – 1 May 2026
- Authority reference
IA3807- FTS notice number
2026/S 000-016484- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-065b0dFind a Tender
- Risks
In December 2024 the Government issued a White Paper on Local Government Re-Organisation entitled the "English Devolution White Paper".
1.2 In March 2025 Staffordshire County Council submitted their suggested re-organisation plan to the Government and are awaiting a response.
1.3 Final proposals were submitted in November 2025, and implementation of the changes is expected by Government to be by 2028 at the earliest.
1.4 Whilst the expected impact of most changes to Local Government will be settled at Government Level (Change in Law), please be aware that it may be government policy or expedient that any affected party will be recommended to agree bi-lateral or multi-lateral changes to their existing contractual arrangements.
1.5 Updates on proposals and changes can be found on the Staffordshire County Council Website and at other media outlets
2 The parties agree that in the event of a Local Government Re-organisation: -
2.1. that re-organisation of local authorities may result in the transfer assignment or novation of this Agreement in was a whole or in part to a successor authority or successor authorities. Such transfer assignment or novation shall not constitute a breach or require consent and the [contracting party] consents to the transfer assignment or novation of this Agreement in whole or in parts to any successor authority(ies) established under the local government re-organisation legislation and that as a consequence the obligations and rights under this Agreement shall continue to apply and be enforceable by or against any successor authority(ies) following a local government re-organisation; and
2.2 the parties acknowledge that if applicable the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply and agree to comply with all consequential and reasonable obligations arising thereunder
2.3 the parties acknowledge that any new organisation(s) may utilise or create and manage all and any existing or required framework agreements relating to the provision of the [goods and] services provided under this current agreement
2.4 any administrative changes of local government re-organisation may give rise to the need for the Council to terminate this Agreement and or seek any variation with any successor or assignee of the Council.
2.5 the Council shall not be liable for any loss of any kind including, but not limited to, lost opportunity that may arise as a result of local government re-organisation.
How it was run
Official notice- Appointment period ends
- 2 Apr 2026, 12:00 BST
- Clarification deadline
- 26 Mar 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · 0.50% of call-off value · Refer to framework documentation
Timeline
24 Feb 2026 → 30 Jun 2026 · 7 dates- Tender notice published246 days ago24 Feb 2026, 13:51 GMT
- Clarification questions by216 days ago26 Mar 2026, 12:00 GMT
- Admission / appointment period ends209 days ago · period end, not a bid countdown2 Apr 2026, 12:00 BST
- Award decision expected by179 days ago1 May 2026, 23:59 BST
- Contract starts149 days ago1 Jun 2026, 00:00 BST
- Assessment summaries sent133 days ago17 Jun 2026, 00:00 BST
- Latest notice published120 days ago30 Jun 2026, 10:56 BST
Notice history
5 events · 3 releases on Find a Tender · since 24 Feb 2026- Tender notice published24 Feb 2026, 13:51 GMTUK4
- Contract award notice published17 Jun 2026, 14:23 BSTUK6
- Status changed to complete17 Jun 2026, 14:23 BST
- Contract details notice published30 Jun 2026, 10:56 BSTUK7
- Contract signature expected30 Jun 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| S J Cleaning (Midlands) LimitedSME1 Jul 2026 – 30 Jun 2028 · up to 30 Jun 2030Extensions: At the Authority's entire discretion, the term may be extended by 24 months (1st June 2028 - 31st May 2030) on the same terms for such period in accordance with the contract. This will also be dependent on the existing level of requirement and the effects of local government re-organisation. | £600,000 | 17 Jun 2026 | Awarded |
Contracts
Provision of Window Cleaning, Gutter Clearing and Associated Services · S J Cleaning (Midlands) LimitedSME
- Signed
- 30 Jun 2026
- Value
- £600,000
- Period
- 1 Jul 2026 – 30 Jun 2028 · up to 30 Jun 2030 with extensions
- Status
- active
- Extensions
- At the Authority's entire discretion, the term may be extended by 24 months (1st June 2028 - 31st May 2030) on the same terms for such period in accordance with the contract.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 16final-stage tenders | 13 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
1 commercial party on the notice- S J CLEANING (MIDLANDS) LIMITEDFramework contractor
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender