Find a TenderAwardedContract details notice
Published 24 Feb 2026, 13:51 GMT

Official UK procurement notice

Framework Agreement for the Provision of Window Cleaning, Gutter Clearing and Associated Services

Official notice

Authority: Staffordshire County Council (Local council)

Framework agreementServicesOpen procedureAbove thresholdSME suitable
Framework ceiling (notional)£600,000framework ceiling, not attributable revenue
Submissions closed 2 Apr 2026awarded 17 Jun 2026
Awarded to S J Cleaning (Midlands) Limited
Framework period 2 yrsends 31 May 2028 · up to 31 May 2030 with extensions · starts 1 Jun 2026

Re-procurement openFramework Agreement for the provision of Asbestos Surveys and Air Monitoring Services · bids close

What is being bought

Published requirement description

This procurement covers the window cleaning services required by Staffordshire County Council and potentially Lichfield District Council, South Staffordshire District Council and Cannock Chase District Council.

The Council seek to maintain a high standard and quality of window cleaning services to its various sites. The Works described in the specification are to be executed by the Supplier in a manner that enhances the Councils reputation for the cleanliness of its sites. The Supplier must carry out the required services adopting the best cleaning practice including rigorous standards of discipline, cleanliness and tidiness

  • The authority expects to re-tender this requirement around 1 Feb 2030, 23:59 GMT.

CPV: Window-cleaning services

How this framework works

From the published notice
Type
Open framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Places
up to 1 suppliers · 16 bids received (16.0 per place) · 1 appointed (full)
Framework period
2 yrs · up to 4 yrs from 1 Jun 2026
Buyer regions
UKG2
Supplier levy on call-offs (max %)
0.50% of call-off value · Refer to framework documentation
Who may buy through it

Cannock Chase District Council

South Staffordshire District Council

Stafford Borough Council

Newcastle under Lyme Borough Council

Published description of the framework

Refer to framework documentation

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEPublished value£600,000
Contract period: 1 Jun 2026 – 31 May 2028 (2 yrs) · up to 31 May 2030 with extensionsValue: £600,000 exc. VAT · £720,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligible
Extensions: At the Authority's entire discretion, the term may be extended by 24 months (1st June 2028 - 31st May 2030) on the same terms for such period in accordance with the contract.
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Refer to tender documentation

  • Technical & professional ability

    Refer to tender documentation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality
  • Price
Conditions of participation2
  • Economic & financial standing

    Refer to tender documentation

  • Technical & professional ability

    Refer to tender documentation

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Framework Agreement for the Provision of Window Cleaning, Gutter…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Cannock Chase District Council South Staffordshire District Council Stafford Borough Council Newcastle under Lyme Borough Council
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 1 Feb 2030
First published
24 Feb 2026, 13:51 GMT
Last source update
30 Jun 2026, 10:56 BST
Award evaluation window
Submission end – 1 May 2026
Authority reference
IA3807
FTS notice number
2026/S 000-016484
Latest notice
Contract details notice (UK7)
Classification (CPV)
Window-cleaning services
Delivery area
West Midlands (UKG2)
Official registry OCID
ocds-h6vhtk-065b0d Find a Tender
Review and risk notes
Risks

In December 2024 the Government issued a White Paper on Local Government Re-Organisation entitled the "English Devolution White Paper".

1.2 In March 2025 Staffordshire County Council submitted their suggested re-organisation plan to the Government and are awaiting a response.

1.3 Final proposals were submitted in November 2025, and implementation of the changes is expected by Government to be by 2028 at the earliest.

1.4 Whilst the expected impact of most changes to Local Government will be settled at Government Level (Change in Law), please be aware that it may be government policy or expedient that any affected party will be recommended to agree bi-lateral or multi-lateral changes to their existing contractual arrangements.

1.5 Updates on proposals and changes can be found on the Staffordshire County Council Website and at other media outlets

2 The parties agree that in the event of a Local Government Re-organisation: -

2.1. that re-organisation of local authorities may result in the transfer assignment or novation of this Agreement in was a whole or in part to a successor authority or successor authorities. Such transfer assignment or novation shall not constitute a breach or require consent and the [contracting party] consents to the transfer assignment or novation of this Agreement in whole or in parts to any successor authority(ies) established under the local government re-organisation legislation and that as a consequence the obligations and rights under this Agreement shall continue to apply and be enforceable by or against any successor authority(ies) following a local government re-organisation; and

2.2 the parties acknowledge that if applicable the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply and agree to comply with all consequential and reasonable obligations arising thereunder

2.3 the parties acknowledge that any new organisation(s) may utilise or create and manage all and any existing or required framework agreements relating to the provision of the [goods and] services provided under this current agreement

2.4 any administrative changes of local government re-organisation may give rise to the need for the Council to terminate this Agreement and or seek any variation with any successor or assignee of the Council.

2.5 the Council shall not be liable for any loss of any kind including, but not limited to, lost opportunity that may arise as a result of local government re-organisation.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
2 Apr 2026, 12:00 BST
Clarification deadline
26 Mar 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Supplier levy on call-offs (max %)
call-off levy · 0.50% of call-off value · Refer to framework documentation
Detailed submission instructions & authority contactsFrom official release

Timeline

24 Feb 2026 → 30 Jun 2026 · 7 dates
  1. Tender notice published246 days ago
    24 Feb 2026, 13:51 GMT
  2. Clarification questions by216 days ago
    26 Mar 2026, 12:00 GMT
  3. Admission / appointment period ends209 days ago · period end, not a bid countdown
    2 Apr 2026, 12:00 BST
  4. Award decision expected by179 days ago
    1 May 2026, 23:59 BST
  5. Contract starts149 days ago
    1 Jun 2026, 00:00 BST
  6. Assessment summaries sent133 days ago
    17 Jun 2026, 00:00 BST
  7. Latest notice published120 days ago
    30 Jun 2026, 10:56 BST

Notice history

5 events · 3 releases on Find a Tender · since 24 Feb 2026
  1. Tender notice published
    24 Feb 2026, 13:51 GMT
    UK4
  2. Contract award notice published
    17 Jun 2026, 14:23 BST
    UK6
  3. Status changed to complete
    17 Jun 2026, 14:23 BST
  4. Contract details notice published
    30 Jun 2026, 10:56 BST
    UK7
  5. Contract signature expected
    30 Jun 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 11 award · see the list ↓
Bids received 1613 from SMEs
Contracts signed 1latest 30 Jun 2026
Awarded toValueDateStatus
S J Cleaning (Midlands) LimitedSME1 Jul 2026 – 30 Jun 2028 · up to 30 Jun 2030Extensions: At the Authority's entire discretion, the term may be extended by 24 months (1st June 2028 - 31st May 2030) on the same terms for such period in accordance with the contract. This will also be dependent on the existing level of requirement and the effects of local government re-organisation.£600,00017 Jun 2026Awarded

Contracts

  • Provision of Window Cleaning, Gutter Clearing and Associated Services · S J Cleaning (Midlands) LimitedSME

    Signed
    30 Jun 2026
    Value
    £600,000
    Period
    1 Jul 2026 – 30 Jun 2028 · up to 30 Jun 2030 with extensions
    Status
    active
    Extensions
    At the Authority's entire discretion, the term may be extended by 24 months (1st June 2028 - 31st May 2030) on the same terms for such period in accordance with the contract.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
16final-stage tenders130—

Contracting authority & participating public bodies

Staffordshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PZDG-2995-QQMD 1 Staffordshire Place, Tipping Street,, Stafford, West Midlands, ST16 2DHContact email

Framework contractors & participating bidders

1 commercial party on the notice
  • S J CLEANING (MIDLANDS) LIMITEDFramework contractorGB-COH: 06855140GB-PPON: PDMG-4457-WVBY Oaklands 47 Rosemary Hill Road, Sutton Coldfield, West Midlands, B74 4HJContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender